Hi, please find the Minutes of yesterdays meeting below. Voting for the next meeting happens on https://framadate.org/EAbF4wfUtPdiil9b == Attendees == * Ismael * Florian * Benjamin == Action Items == * Ismael to run it past Nuritzi to give the Board the chance to object (context: Military owned party venue) * Benjamin to work on registration page * Ismael will reach out to the Manchester organisation to ask how the bottles were handled * T-Shirt design needs to be done, Ismael will reach out to the design team on #gnome-design * Benjamin to ping Kat about which Lanyards we should buy as she likely has an opinion * Ismael to ask the engagement team about communication * Ismael to add information on how to get a taxi to the website == Action Items (already done) == * Ismael to work on a rough schedule for the website * Benjamin to talk with Kat about getting an accurate schedule online (or at least confirmed talks) -> Kat and Ismael are already working on the website update * Ismael to forward the information to guadec-organization and get into contact with Neil and Alberto again * Ismael to set up a framadate for next week == Minutes == * Ismael came back to life * Club de Cacharreo association as local legal counterpart * Spanish side does not insist on a contract * We still have a few k€ from Manchester that can be transfered (or directly spent) * Ismael will work on the Budget to figure out if we need to transfer money in advance * Benjamin to forward the information to the Board * Follow up of current active actions: https://gitlab.gnome.org/Community/Engagement/GUADEC/boards * status of program schedule * AGM will be on saturday * ACTION: Ismael to work on a rough schedule for the website * ACTION: Benjamin to talk with Kat about getting an accurate schedule online (or at least confirmed talks) * status of registration * Benjamin to work on a nice lunch selection tomorrow * Pricing should be available tomorrow * Benjamin to add entry for nursery information (checkbox) and ask people to send an email * Should go online ASAP, latest on Sunday * still needs to replace the Manchester skyline :-) * ACTION: Benjamin to work on registration page * status of budgets * Ismeal will create a budget proposal for the team to review * status of events * There were some issues with the availability of venues * Ismael has reserved an alternative venue, the pricing needs to be finalized * The venue is owned and managed by the miliatry. However, we will have the place for us. * ACTION: Ismael to run it past Nuritzi to give the Board the chance to object * status of keynotes * Merchanding and welcome pack * We don't have restrictions about colors or similar. Historically we had red t-shirts for volunteers * Ismael likes the idea of having GUADEC bottles again * Benjamin: There is no expectation to have merchandise other than t-shirts * ACTION: Ismael will reach out to the Manchester organisation to ask how the bottles were handled * ACTION: T-Shirt design needs to be done, Ismael will reach out to the design team on #gnome-design * Stickers can be printed locally or we could source them through the Engagement team (open a ticket on Gitlab) * We can get lanyards here: https://www.grupobillingham.com/lanyards-de-stock * We just need to decide which ones we want * Pockets maybe: https://www.grupobillingham.com/portaacreditacion-10-x-9-cm-transparente * ACTION: Benjamin to ping Kat about which Lanyards we should buy as she likely has an opinion * communication (from Engadgment?) * ACTION: Ismael to ask the engagement team * Benjamin: It might be a good idea to do some communication directly using blogs considering the tight schedule * Things we could write about: * People should book accomodation * People should register (once opened) * Sponsorship * Mozilla has requirements for sponsorship * https://gitlab.gnome.org/Community/Engagement/GUADEC/issues/34 * There seem to be question on whether we are compliant and how to check that we are * ACTION: Ismael to forward the information to guadec-organization and get into contact with Neil and Alberto again * Ismael has found a volunteer to check the website for accessibility * Bus service * Ismael: We need to book the bus a few days before the conference * The public bus service is really bad on the weekend but quite good during the week * Florian: Should we have a small bus running multiple times? * Ismael: Running a bus costs about 80€ for each trip, so we could run a bus multiple times * Ismael: A taxi would cost around 6-7 Euro for one ride to the Campus * ACTION: Ismael to add information on how to get a taxi to the website * Next meeting: * ACTION: Ismael to set up a framadate for next week Benjamin
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