Hi Max, For what it's worth - I agree very strongly with Carlos here. The community seems very "latched on" to minutes as the only/best way to hear from or understand the board. I believe that on the whole Philip and Federico as Secretary and Vice-Secretary have been doing as good a job as could reasonably be expected of them, in terms of keeping the process running and making sure the minutes happen and are published within weeks rather than months. It's certainly as good or as close to as good as I've seen it during the past few years, and as a time-starved collection of volunteers, I don't think it's feasible for an incoming director to promise that the preparation of minutes will change significantly. That said; we hear the concerns about timeliness and transparency but really - poring over summarised board minutes looking for decisions (or conspiriacies) and second-guessing justifications/motivations is not a good way to build trust and transparency. Communication should be more intentional and directed, ideally the board should be more accessible. This is why I blogged about the key topics and things we were aiming to do from our hackfest last year. I think that Carlos' GitLab and Discourse suggestions are great, and maybe there are some other things we could consider - some round table / AMA things - so that the board is in discussion with the membership more frequently than the big Q&A "meet the new board" at GUADEC. At this exact time, the new board don't really know what they're doing (or about to do) - at least I certainly didn't - so you might get intentions/aspirations but very little insight into what is actually ongoing and why. (As a side point, I am also not used to the concept that a board or other panel would /not/ periodically approve it's previous minutes - but I would also not expect a board to ordinarily meet every two weeks. We've moved from weekly to bi-weekly meetings during this board term, which is great, but ideally as we build trust/process/oversight in the ED and staff, the board should ideally have to meet less often.) As the staff team grows, more of the "stuff the foundation does" should move away from the board making micro-decisions, and more towards "business as usual" for the staff. Then the reporting and transparency requirement moves from the board to the staff - especially as they are (by their very existence) consuming donor funds. So I feel this transparency is also very important. As the ED line manager, I think we've made some progress during this term and have converted some of Neil's reporting to the board into eg a blog post visible to the community, but clearer and more frequent updates on "what is the foundation doing" particularly through the activities of staff is something I would hope to be able to continue working on with Neil and his team over the coming year. Thanks, Rob On Tue, 2019-06-04 at 22:22 +0200, Carlos Soriano wrote:
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