= Foundation Board Minutes for Tue, September 5th 2017, 17:00 UTC =
Next meeting date Tue, September 12th 2017, 17:00 UTC
== Attending ==
* Alexandre Franke
* Carlos Soriano
* Zeeshan Ali
* Nuritzi Sanchez
* Meg Ford
* Rosanna Yuen
* Neil McGovern
* Allan Day
* Cosimo Cecchi
== Regrets ==
== Missing ==
== Agenda for 2017-09-05 ==
* Foundation hackfest - has everyone submitted their travel requests?
* Review ongoing items
== Minutes ==
* Foundation hackfest - has everyone submitted their travel requests?
* Not yet
== _Ongoing_ ==
'''This section includes items which have seen an update in the last 30 days. Format is "YYYY-MM-DD, action|discussion|abstract" for this and subsequent minutes sections'''
* Mexico workshop
* 2017-08-29
* Was supposed to start yesterday, has been delayed.
* GUADEC 2017 accounts
* ACTION: Allan talk to GUADEC organizers to get a report
* Budget for release parties
* VOTE: grant $500 to the engagement team for the 3.26 release parties, to be administered by Nuritzi
* +1 unanimous
* ACTION: Nuritzi to write a report about the usage of previously allocated funds
* ACTION: Nuritzi to advertise the budget to the relevant channels (we suggest foundation-list, the engagement blog, and social media)
* Foundation hackfest
* 2017-08-15
* Berlin on Oct 5th-8th seems the most likely to work for the most of us.
* ACTION: Cosimo to send a follow up on the list
* 2017-08-22
* Accommodation needs to be decided
* Dates confirmed: Friday 6th through Sunday 8th.
* VOTE: send Neil and Rosanna to the hackfest
* +1: Cosimo, Nuritzi, Allan, Alexandre. Abstained: Zeeshan. VOTE PASSED.
* ACTION: Nuritzi to create a private agenda for the Board Hackfest
* 2017-08-29
* Travel assistance requests for Foundation Hackfest
* Only 3 directors have made their requests so far
* Needs to be done ASAP
* Engagement team committee for funds
* The committee would allocate small budgets for events like release parties
* Board to vote on this once we have a list of volunteers and a description of the committee's role
* GNOME.Asia logo / "A simple explanation of GNOME.Asia 2017's logo to FoundationBoard" email
* The design is not optimal, could use some tweaking but it’s alright.
* ACTION: Allan to write recommendations for next year
* 2017-07-11 - Allan still not done this. Sad face.
* GUADEC 2017 finance request
* The board wishes to make this a more straightforward process in the future
* ACTION: Neil to make sure that expenses allocation for future conferences is discussed by the board in person at GUADEC
* Foundation support for Flathub
* 2017-05-09
* The Board voted to try and use some of our pro-bono counsel time towards the Flathub legal framework, provided our lawyers agree
* ACTION: Neil to connect to Luis
* 2017-05-16 - Exact questions to ask Luis are being worked up
* 2017-06-06 - Questions sent to Luis, being looked at.
* 2017-09-05 - Being passed to Karen now, discussions have stalled a little, Neil chasing up
* Hackfest process documentation
* 2017-02-14
* ACTION: Nuritzi to take a stab at updating the documentation for the process to request a hackfest and responsibilities between Board and TC
* 2017-05-02
* Nuritzi will work on this by end of May, check in then
* 2017-09-05: Nuritzi updated the wiki about a week ago but we should go over this in Berlin.
* Owncloud shared calendar for the board
* 2016-08-10
* Cosimo tested creating an event, but with mixed results
* ACTION: Cosimo to take it on from here
* 2017-03-07
* Neil is looking into a similar calendar so will take over
* 2017-07-26
* (Neil) can someone else have this? Alexandre volunteers. #challengeaccepted
* 2017-08-19
* Alexandre tested the shared calendar that Allan set up a while back on nextcloud, seems to work well
* We are entering beta phase with some directors opting in
=== Ongoing but stalled ===
'''This section includes items which haven't seen an update in the last 30 days.'''
* Dropping dates in copyright claims on our websites
* 2016-12-06
* ACTION: Alexandre to send an email to foundation-list with a proposal for discussion
* 2016-12-20
* Next step seems to be to reach out to Creative Commons to get advice on what exactly can and should be done
* 2017-01-24
* Alexandre reached out to Creative commons
* 2017-02-28
* Alexandre will try alternative channels
* 2017-05-02
* We got a reply, Alexandre to follow up
* 2017-05-30
* Two options
* Have terms of use on the website that state that linking to a page is sufficient attribution
* Require contributors to assign their attribution to the GNOME Foundation
* Privacy campaign funds
* 2016-09-27
* Draft is out for the Board to review and give feedback
* ACTION: Cosimo to try and form a committee to review internship proposals
* 2016-10-26
* We are aiming for an internship round in spring 2017
* 2017-07-26
* Carlos and Zeeshan are taking this over -- the plan is still to do internships
* Friends of GNOME
* 2016-08-10
* ACTION: Allan to get in touch with Tobi and the sysadmin team to migrate the FoG infrastructure over to GNOME
* 2017-03-07
* Allan will pass this on to Neil, and connect him to Tobi
* 2017-04-18 - Neil has CRM working (ish) on the gnome website, we're looking at how to move the PayPal IPN to CiviCRM
* At sysadmin meeting at GUADEC
* Paypal Giving Fund
* Alexandre suggested in december 2015 to get us enrolled in the program
* That would give us exposure. For example Humble bundle allows to direct the charity part of purchases towards any of their participants
* Zana tried to get us in sometime before may 2016, we never heard back.
* 2016-09-06
* ACTION: Zana to look into it
=== Ongoing but no director assigned ===
'''This section includes items which haven't seen an update in the last 30 days and have no Director assigned'''
== Nice to have ==
'''This section includes items which we would love to see happen at some point but lack the time to effectively become reality'''
* Contract template for future use organizations for which we handle money
* Kat to draft this
* Alexandre took over
* 2017-07-26
* This is close to being done
* Privacy policy for GNOME services
* Sysadmin Team's NDA should also be covered when dealing with this item
* Kat or Allan to write up the policy
* Kat or Allan to write up recommended wording for distribution privacy policies, regarding the behaviour of GNOME software
* 2017-07-26
* Allan is still working on this, but with low priority
== Discussed on the mailing list ==
== Completed actions ==
* Travel committee budget, October 2017 - April 2018
* Usually 20k/half year, can be increased later if needed
* VOTE: approve $20k for that period
* +1 unanimous
* ACTION: Carlos to get back to the travel committee and update the budget in the file
* 2017-04-09
* Carlos sent an email to Travel Committee informing about 20k$ for next half fiscal year.
* There is not need to update the budget spreadsheet since it was already using this budget.
* GNOME.Asia budget request
* Request for $13k. Includes travel, estimated at $9k.
* VOTE: approve $13k as requested.
* +1 unanimous
* ACTION: Nuritzi to notify them and request an explanation for the difference with the hosting bid. - done on Aug 23rd
* Liability insurance - still pending (see mail from 31st July)
* Check again next week (August 8th)
* ACTION: Rosanna to send insurance broker information for renewing General Liability and Directors and Officers Liability insurances. - done on Aug 24
