Minutes of the Board meeting of January, 31st, 2017

= Foundation Board Minutes for Tue, January 31st 2017, 18:00 UTC =

Next meeting date Tue, February 7th 2017, 18:00 UTC

Wiki: https://wiki.gnome.org/FoundationBoard/Minutes/20170131

== Attending ==

 * Cosimo Cecchi
 * Allan Day
 * Alexandre Franke
 * Meg Ford
 * Nuritzi Sanchez
 * Shaun McCance
 * Jim Hall
 * Rosanna Yuen

== Regrets ==

== Missing ==

== Agenda ==

 * Should the GNOME Foundation issue a statement about the immigration ban? The Linux Foundation did: https://www.linux.com/blog/linux-foundation-executive-directors-statement-immigration-ban
 * Flatpak distribution question - indirect links to non-free software
 * From the mailing list - patreon campaign
 * GNOME domains email
 * Participation in academic survey email
 * Review ongoing items

== Minutes ==

 * Should the GNOME Foundation issue a statement about the immigration ban? The Linux Foundation did: https://www.linux.com/blog/linux-foundation-executive-directors-statement-immigration-ban
  * Jim thinks our statement should be about Freedom and not specifically the ban
  * Allan reminds us that the bylaws state we shouldn't engage in politics
  * He also expresses concerns about how it would impact the foundation
  * We could ask Luis for advice
  * ACTION: Nuritzi to ask Luis if that would be an issue
  * ACTION: Allan to draft a statement
   * https://etherpad.gnome.org/p/GNOME_immigration_ban_statement

 * Flatpak distribution question - indirect links to non-free software
  * This would only download non-free software when matching non-free drivers is already installed
  * Alexandre feels this is similar to enabling accounts to non-free services in gnome-online-accounts
  * It is a bit different in the sense that here there would be a download and installation of non-free software, but it is still similar
  * We don't want to engage in a situation where someone who cares about running only Free Software ends up running non-free software without them knowing
  * VOTE: approve inclusion of such links provided they respect our concerns
   * +1 Allan, Alexandre, Cosimo, Nuritzi, Jim, Shaun. Abstain: Meg. VOTE PASSED
   * ACTION: Allan to notify the approval and concerns

 * From the mailing list - patreon campaign
  * We're going to have an ED, it's going to cost us for a bit until they can bring in money. We should be conservative in the meantime.
  * The campaigns are not very well framed, it is unclear what they would be working on.
  * ACTION: Allan to encourage the engagement team to promote the campaigns
  * ACTION: Allan to reach out to Lapo saying we're keeping an eye on it
  * ACTION: Nuritzi to ask Neil for his opinion

== _Ongoing_ ==

'''This section includes items which have seen an update in the last 30 days. Format is "YYYY-MM-DD, action|discussion|abstract" for this and subsequent minutes sections'''

 * ED search update
  * 2016-08-10, The search is still ongoing
  * 2016-11-08
   * The ED search committee identified qualified candidates and presented them to the Board.
   * The Board is in advanced stages of the process.

 * 2017 Budget
  * ACTION: Nuritzi to send a framadate for a budget meeting with the board, Neil and Kat

 * Email from HELLOTUX, "GNOME hoodie and a new shirt"
  * We have a license agreement with HELLOTUX, they want to expand the range of products and they need our approval to do so
  * There's a question about Ubuntu GNOME merchandise to address separately, since we would need another agreement in place with Ubuntu GNOME that considers merchandise for them to do so
   * It's also tricky becaue there are other parties interested to royalties, and the agreement would not only be wih GNOME
  * 2017-01-10
   * Allan is finalizing an updated agreement with HELLOTUX for the new GNOME products

 * Pitivi fundraiser beneficiary
  * 2017-01-10
   * Still waiting to hear back from Kat
   * ACTION: Alexandre to ping Kat
  * 2017-01-24
   * Kat sent Alexandre a version of the contract, Alexandre got back to Kat with some questions as to what still remains to be done

 * Can the Foundation accept GUADEC registration payments through our PayPal account?
  * The GUADEC team want to open registration sooner rather than later. They need a way to accept payments.
  * Patrick needs to set it up.
  * ACTION: Alexandre to ask for Kat's opinion by the next board meeting

 * Jeff's reimbursement request for GUADEC 2016 travel, annual reports printing and shipping
  * VOTE: send Jeff the funds (using CAD) (pre-approved)
   +1 Nuritzi, Allan, Alexandre, Jim, Meg. Vote passed

 * libertyVPS server donation
  * 2017-01-10
   * Meg sent an email and is waiting to hear back from the sysadmin team.

 * Chrome Store account for managing GNOME Shell integration browser extension
  * 2016-12-20
   * ACTION: Shaun to find out more about what's involved in creating an account

 * Dropping dates in copyright claims on our websites
  * 2016-12-06
   * ACTION: Alexandre to send an email to foundation-list with a proposal for discussion
  * 2016-12-20
   * Next step seems to be to reach out to Creative Commons to get advice on what exactly can and should be done
  * 2017-01-24: Alexandre reached out to Creative commons

 * USPTO trademark email
  * We got an email about renewal for our logo.
  * We thought it was already sorted.
  * We are in touch with Pam about this.
  * 2016-12-20
   * ACTION: Allan to ping Pam.

 * Conference sponsorships
  * 2016-12-20 
   * Meg has gotten in touch with the GNOME.Asia and GUADEC teams and is working on a draft of the 2017 brochure.
  * 2017-01-10
   * Meg sent a draft of the brochure to the GUADEC mailing list. This week she will make some edits and send to the engagement list for more feedback. Allan will ask some engagement team members to provide more feedback on layout issues, etc.

 * GUADEC venue and accommodation contract, and bank account
  * 2016-11-29
   * ACTION: Rosanna to let us know if we are actually using the liability coverage in the US. Should we keep it, or is it obsolete? 
  * 2016-12-20
   * Contract has been signed and venue deposit has been wired
   * ACTION: Rosanna to send accommodation deposit

 * From the mailing list - budget request by Muhammet Kara
  * 2017-01-24
   * Budget was approved
   * ACTION: Nuritzi to reply and suggest they consult with the engagement team for the design of the flyer

 * Linux Playa Event - Julita
  * https://wiki.gnome.org/Events/LinuxPlaya
  * 2017-01-24
   * Budget is approved provided Fedora co-sponsors
   * ACTION: Nuritzi to enquire whether Fedora will co-sponsor

 * Google Play account
  * 2016-09-27
   * https://bugzilla.gnome.org/show_bug.cgi?id=771981 was done, we need to pay a $25 one-time fee for the developer account
  * 2016-10-04
   * Payment is authorized
   * ACTION: Rosanna to make the payment and follow up with Ankit
  * 2016-10-18
   * Rosanna is waiting for Ankit to reply about the gmail account
  * 2016-11-01
   * Board is discussing who should have access to the credit card associated to the account
  * 2016-11-29
   * ACTION: Rosanna to look into getting a PayPal credit card
  * 2016-12-20 - Rosanna has been collating materials to update the PayPal account owner before looking into the credit card

 * Privacy campaign funds
  * 2016-09-27
   * Draft is out for the Board to review and give feedback
   * ACTION: Cosimo to try and form a committee to review internship proposals
  * 2016-10-26
   * We are aiming for an internship round in spring 2017

=== Ongoing but stalled ===

'''This section includes items which haven't seen an update in the last 30 days.'''

 * Owncloud shared calendar for the board
  * 2016-08-10
   * Cosimo tested creating an event, but with mixed results
   * ACTION: Cosimo to take it on from here
  * 2016-09-06 - Allan has started a list of reoccuring events on the wiki - https://wiki.gnome.org/FoundationBoardPrivate/Minutes/UpcomingAgenda

 * Money raised for defense against Groupon
  * Kat to draft a call for Free Desktop-style hackfests which would be sponsored with money raised for defence against Groupon
  * 2016-09-06
   * We probably don't want to track exactly this money flow, but the initiatives that the Board has been pursuing (Flatpak, LAS GNOME) are good fits for the original intent this money was kept for
   * We can consider making a PR or some other form of announcement about how we're currently making use of this money

 * Paypal Giving Fund
  * Alexandre suggested in december 2015 to get us enrolled in the program
   * That would give us exposure. For example Humble bundle allows to direct the charity part of purchases towards any of their participants
  * Zana tried to get us in sometime before may 2016, we never heard back.
  * 2016-09-06
   * ACTION: Zana to look into it.

 * From the mailing list - "support my volunteer program" (Allan) 
  * 2016-08-30
   * There's very little information in the message, unclear how they're related to GNOME
   * ACTION: Shaun to reply asking for more information

 * Google ad grant
  * 2016-08-10
   * ACTION: Shaun will pick this up again and try to register us into the program when he's back in the US
   * The actual ad campaigns would probably need to be managed by the Engagement/Marketing team
   * ACTION: Nuritzi to discuss with the Engagement Team and let the board know if they want to start using Google ad

 * Sysadmin fundraising levels and perks
  * 2016-08-10, ACTION: Nuritzi to take on this project and figure out what it entails

 * Web page for prior pants winners
  * 2016-08-10, ACTION: Shaun and Allan to add the web page

 * Status of logo copyright
  * 2015-12-01, ACTION: Shaun to send out email to d-d-l with proposal
  * 2015-12-08 to 2016-01-19, No updates.
  * 2016-02-02, Shaun will try to pick it up this week
  * 2016-08-10, ACTION: Shaun will send a proposal to licence the asset with dual LGPLv3/CC-BY-SA-4.0 (similar to adwaita-icon-theme)

 * Friends of GNOME
  * 2016-04-11, ACTION: Alexandre to request more information about the donation data from the European donations system (Wau Holland Stiftung Foundation)
  * 2016-08-10
   * ACTION: Allan to get in touch with Tobi and the sysadmin team to migrate the FoG infrastructure over to GNOME

=== Ongoing but no director assigned ===

'''This section includes items which haven't seen an update in the last 30 days and have no Director assigned'''

== Nice to have ==

'''This section includes items which we would love to see happen at some point but lack the time to effectively become reality'''

 * Contract template for future use organizations for which we handle money
  * Kat to draft this

 * Privacy policy for GNOME services
  * Current draft is at https://wiki.gnome.org/Foundation/Privacy
  * Sysadmin Team's NDA should also be covered when dealing with this item
  * Kat or Allan to write up the policy
  * Kat or Allan to write up recommended wording for distribution privacy policies, regarding the behaviour of GNOME software

 * Photography policy for GNOME conferences
  * Proposal needs to be drafted and sent to foundation list for discussion
  * Should probably be addressed at the same time as a standardised code of conduct

== Discussed on the mailing list ==

== Completed actions ==

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