Minutes of the Board meeting of June 17, 2014

wiki: https://wiki.gnome.org/FoundationBoard/Minutes/20140617

= Minutes for Tuesday, June 17th, 2014, 16:00 UTC =

== Next meeting ==
 * Tuesday, July 1st, 2014, 16:00 UTC

== Attending ==
 * Joanmarie Diggs
 * Ekaterina Gerasimova
 * Emmanuele Bassi
 * Rosanna Yuen
 * Andreas Nilsson
 * Tobias Mueller (connection issues towards the later end of the call)

=== Regrets ===
 * Marina Zhurakhinskaya
 * Sriram Ramkrishna

=== Missing ===

== Board Meeting Agenda ==

 * Trademark request
  * Carol Hanson wants to print a one-off t-shirt design that includes
the GNOME logo, for personal use
  * Cafepress raised the issue of the trade mark
  * We should put Karen and Pam in the loop
  * '''ACTION''': Kat to contact Karen and Pam about the trademark use
request from Carol Hanson

 * GUADEC invitation letters
  * There is the issue of invitation letters for GUADEC for
non-members going through the foundation
  * We need to keep proper records of who sends and who gets invitation letters
   * It also depends on who is sending the invitation letters for
GUADEC: either LiLo (the legal entity organising GUADEC) or the
Foundation itself
   * LiLo is involved on behalf of the foundation, so the Board will
have to vote on every invitation letter in order to record the details
for the future
   * '''VOTE''': Record every request for visa invitation letters: +1
Kat, Joanie, Andreas, Emmanuele
  * Coordinators for the invitation letters: Marina, Srini, and other
foundation members

 * Events
  * GNOME.Asia
   * Leftover funds: USD 5000
   * We should use these funds for direct GUADEC travel sponsorship of
foundation members from China
   * It would be more expensive to have those funds transferred back
to the foundation and then used for sponsorship
  * GUADEC 2014
   * Report from the team meeting yesterday
   * Accommodation and venue are sorted
   * Presentations: we had late cancellations from speakers
    * We have a pool to pick speakers from
    * We can also expand the lightning talks slots, or leave them open
for last minute submissions directly at the conference
   * Travel committee: does not need a budget extension
    * Allan asked if there can be an increase in sponsorship for
speakers if that is an issue for attendance
    * The travel committee should be able to handle that on a case by case basis

 * Dates of the board/adboard meetings at GUADEC
  * Proposed dates: 24/7 and 25/7
  * We don't have consensus on the dates yet
  * Further discussion on the mailing list

 * Privacy campaign
  * Stef won't be able to coordinate, but will be able to work as an advisor
  * Open a proposal period on foundation-list

 * OPW
  * OPW travel sponsorship
  * We should ask for a report/blog post for all the sponsored interns
  * '''VOTE''': Request a report/blog post for OPW interns sponsored
for travel: unanimous

 * Visa fees reimbursements
  * To be discussed further on the board list

 * Next meeting: July 1st
  * New board directors will attend and vote
  * Old board directors will attend in advisory capacity
  * Current officers will maintain their role until the hand over
meeting at GUADEC

== Discussed on the mailing list ==

 * Privacy campaign

== Completed Actions ==

 * Kat to contact the board candidates for the dates for the
board/adboard meetings at GUADEC
 * Kat to propose the meeting for June 10th on board-list

== Pending action items ==
 * All Directors to reply Andreas's/Kat's email on board list about
visa fees reimbursements
 * All board directors to vote on the contract with LiLo on board-list
 * Andreas to put together a GNOME supporter card for our donors
 * Andreas, Joanie to draft thank you letters to our donors
 * Andreas to investigate the GNOME gifts situation
 * Emmanuele to send Zana and Tobi an update on FoG donors gifts
 * Emmanuele to draft a date and time for the post-release meeting
 * Emmanuele to send the SorceForge information to board-list
 * Joanie to draft a proposal for the photography policy at GNOME
conferences to discuss on foundation-list
 * Joanie and Karen to meet and discuss about the photography policy
for GNOME events
 * Kat to create a private wiki page on the web services accounts
holders and passwords
  * Allan and Kat decided to go for a private git account instead for
security reasons
 * Kat to draft a proposal for a privacy policy for review
 * Kat to draft a contract template for future use organizations for
which we handle money
 * Karen to write the Privacy policy for GNOME services
 * Karen will look at gnome-software privacy issues from a legal standpoint
 * Marina to contact the GNOME.Asia local team on their current budget
 * Marina to follow up with Mozilla for the payment for OPW round 5
 * Marina to request for the vote to be finished on the mailing list.
 * Tobi to continue pursuing the fund collection in Europe
  * Tobi to draft a new WHS agreement after the feedback from the board
 * Tobi to talk to Andrea to move the !PayPal data extraction scripts
over to the GNOME infrastructure
 * Sri to investigate better uses of adsense/adwords on the GNOME websites
 * Sri to communicate to Rosanna and work on the donation for the West
Coast hackfest
 * Sri, Marina, Kat to work on establishing criteria for drafting for
the hiring committee for the ED role
 * Zana to check the inventory of merch she has in storage (low priority)

W: http://www.emmanuelebassi.name
B: http://blogs.gnome.org/ebassi/

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