= Minutes for Tuesday, July 25th, 2014, 16:00 UTC =
== Next meeting ==
* Wednesday, July 30th, 2014 at 09:00 UTC
== Attending ==
* Ekaterina Gerasimova
* Rosanna Yuen
* Marina Zhurakhinskaya
* Jeff Fortin
* Sriram Ramkrishna
* Tobias Mueller
* Emmanuele Bassi (outgoing board)
* Andreas Nilsson (outgoing board)
* Andrea Veri (afternoon)
=== Regrets ===
* Karen Sandler
* Joanmarie Diggs (outgoing board)
=== Missing ===
== Board Meeting Agenda ==
* Documenting our board decisions/measures wrt finances
* Documented on the wiki: if a budget is 4 weeks late, expenses should be frozen; non-essential spending is currently frozen, although some exceptions have been made
* Financial plans and ideas for the remainder of 2014 and til Q2 2015
* Missing invoice payments
* Pants award
* Groupon
* Visa reimbursement policy
* The board voted to reimburse for a rejected visa which triggered a discussion
* Suggestion to modify policy text
* Board can make exceptions for items which are normally not sponsored (https://wiki.gnome.org/Travel for a list of those items)
* '''ACTION''': Marina will shuffle around some paragraphs to make it look nicer now.
* '''ACTION''': Jeff will lead the efforts with interesting parties to prepare a new text hopefully for the next meeting
* Friends of GNOME - perks
* Do we want to buy 25 new LWN tokens?
* +1: Kat, Tobi, Jeff, Marina, Andrea (Sri missing)
* Rosanna will buy tokens
* '''ACTION''': Tobi will mention that we pay for lwn codes when sending the offer to donors
* '''ACTION''': Tobi will implement that "no gift" on the FoG page also means no LWN subscription
* Receiving Donations in the EU via the WHS
* Tobi sent around a new draft to the board
* Tobi also sent it to the WHS and waits for feedback
* Preparing for the GUADEC AGM (reports session & open floor): Andreas Nilsson to chair the sessions
* GUADEC 2015
* We probably need to be more flexible with the date as the venue is being renovated
* Discuss the availability of a venue and any other issues with the Gothenburg organization team
To be discussed on Wednesday morning at GUADEC:
* Outstanding brand use requests (ex: Julio Cesar Caraça's mail sent to licensing@ on 7 Jul 2014 20:05:14 -0700, titled: "Sharing an idea...")
* Taking pictures for the Foundation's Web site
* OPW - next round and beyond (on July 30, when Karen is there)
== Discussed on the mailing list ==
* happybirthdaygnome.org renewal
== Completed Actions ==
* Rosanna to contact Emily about the state of the GNOME.Asia payment
* Marina to contact the GNOME.Asia local team on their current budget (obsolete)
* Kat to contact Karen and Pam about the trademark use request from Carol Hanson
* All Directors to reply Andreas's/Kat's email on board list about visa fees reimbursements (partially complete; obsolete)
* Tobi to draft a new WHS agreement after the feedback from the board
* Emmanuele to draft a date and time for the post-release meeting (obsolete from 3.12)
* Jeff to send the agenda to the advisory board list for the upcoming meeting on the 30th at GUADEC
* Kat to book a restaurant for advisory board meeting
== Pending action items ==
* Andrea to improve board's docs about what a Board member should know before participating to board's decisions and discussions
* Andreas to put together a GNOME supporter card for our donors
* Andreas, Joanie to draft thank you letters to our donors
* Andreas to investigate the GNOME gifts situation
* Andreas to ask Karen and Pam how much we should disclose to the community about the ongoing discussion with Groupon
* Emmanuele to send Zana and Tobi an update on FoG donors gifts
* Jeff to lead the efforts with parties that are interested in sponsorship to prepare a new text hopefully for the next meeting
* Jeff to send the agenda to the adboard
* Joanie to draft a proposal for the photography policy at GNOME conferences to discuss on foundation-list
* Joanie and Karen to meet and discuss about the photography policy for GNOME events
* Kat to create a private wiki page on the web services accounts holders and passwords
* Allan and Kat decided to go for a private git account instead for security reasons
* Kat to draft a proposal for a privacy policy for review
* Kat to draft a contract template for future use organizations for which we handle money
* Karen to write the Privacy policy for GNOME services
* Karen will look at gnome-software privacy issues from a legal standpoint
* Marina will shuffle around some paragraphs to make it look nicer now
* Marina check with engagement team about re-sharing GNOME-related job offers from adboard members
* Tobi to continue pursuing the fund collection in Europe
* Tobi to talk to Andrea to move the !PayPal data extraction scripts over to the GNOME infrastructure
* Tobi will mention that we pay for lwn codes when sending the offer to donors
* Tobi will implement that "no gift" on the FoG page also means no LWN subscription
* Sri to investigate better uses of adsense/adwords on the GNOME websites
* Sri to communicate to Rosanna and work on the donation for the West Coast hackfest
* Sri, Marina, Kat to work on establishing criteria for drafting for the hiring committee for the ED role
* Zana to check the inventory of merch she has in storage (low priority)
--
Cheers,
Andrea
Debian Developer,
Fedora / EPEL packager,
GNOME Sysadmin Team Coordinator,
GNOME Foundation Membership & Elections Committee Chairman
Homepage: http://www.gnome.org/~av
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