Meeting Minutes Published - April 12th, 2011

[Brian Cameron <brian cameron oracle com>]

The meeting minutes for the April 12th GNOME Foundation board
meeting is now published.  Refer here:

             http://live.gnome.org/FoundationBoard/Minutes/20110412

Other past board meetings are archived here:

             http://live.gnome.org/FoundationBoard/Minutes

-- text of the latest minutes follows --

Minutes for Meeting of April 12th, 2011

Next Meeting

    * April 26th, 2011

Attending

    * Bastien Nocera
    * Brian Cameron
    * Emily Chen
    * Og Maciel
    * Paul Cutler
    * Rosanna Yuen

Regrets

    * Germán Póo-Caamaño
    * Andreas Nilsson

Missing

Recurring Items

    * Review past action items.
    * Did each person update their action items?
    * Approve and make sure that minutes of last meeting were published
      to foundation-announce and foundation-list.
    * Make sure to use gobby server for better minute taking.

New Items

    * GNOME 3 Release Hackfest and GNOME.Asia Update
          o The event went really well. People felt it really added to
            the GNOME 3 launch.
          o Having the event in India made GNOME.Asia feel much more
            like an international event since the previous three
            GNOME.Asia events were all in eastern Asia.
          o A lot of local people from India were very enthusiastic to
            learn about GNOME and interested to get involved.
          o There seems to be some significant interest in setting up
            GNOME Users Groups in India.
          o Emily mailed the GNOME.Asia Status Report to the board.
          o GNOME.Asia is starting to plan where and when the next
            GNOME.Asia event will be held. A call for bids planned for
            this fall to determine this.
          o ACTION: Emily will contact Allan Day to announce the best
            photo competition on www.gnome.org.

    * Marketing Contracts
          o The contracts are now completed.
          o ACTION - Paul will work with Allan Day and Sumana
            Harihareswara to get the marketing contracts signed.

    * LGM Funds
          o Germán finished the bookkeeping for the LGM Funds.
          o The board decided to move forward with dispersing funds to
            LGM, paying them the $25,002.24 (USD) that The GNOME
            Foundation has been holding for them.
          o The board decided to no longer manage funds for external
            organizations. It is too much work, especially now that
            there is more of an interest for GNOME projects to get more
            involved with fund raising.

    * GIMP / a11y / GStreamer / Banshee Funds
          o The GNOME Foundation holds money for these projects
            currently. The board decided to organize a meeting between
            these teams to determine how to best manage handling the
            money going forward. For example:
                + Other GNOME projects may want money to be held. Need
                  to determine a reasonable mechanism for allowing
                  projects to enter/exit this program.
                + Need to decide rules for how the money should be
                  managed. What happens with funds that are not spent
                  for extended periods of time, for example? For
                  example, GIMP has only spent their funds once to
                  attend a LGM conference. The GIMP money is just
                  accumulating.
                + The accounting burden is non-trivial, and an
                  accountant probably needs to be hired. How should
                  this be managed?
          o ACTION: Brian will touch base with the GIMP organizers to
            find out their plans for the GIMP money.
          o ACTION: Brian & Og to coordinate a fund raising meeting
            with the GStreamer, a11y, GIMP, and Banshee teams. Will
            draft an agenda.

    * Starting 2012 GUADEC Call for Bids.
          o ACTION: Brian will draft an 2012 GUADEC Call for Bids email
            based on previous ones.
          o ACTION: Emily will contact the guadec-list and gugmeisters
            mailing lists to encourage people to get involved with
            GUADEC 2012 planning.

    * Boston Summit
          o ACTION: Paul will email J5 to find out what needs to happen
            for Boston Summit 2011 planning.

    * Advisory Board Meeting
          o The board decided the next Advisory Board meeting will be
            held on Tuesday, May 3rd.
          o ACTION: Emily will send out an email the the Advisory Board
            list letting them know the next meeting is scheduled for
            May 3rd.

    * Sumana Harihareswara requested $200 to pay for a press release
      marketing service on April 2nd No responses so far.
          o The board agreed to pay the $200.

    * JC Hulce asked to use the GNOME logo for "Gubuntu". What response
      should be given?
          o Permission only required if changes are made to the logo
          o Request is to use the GNOME "foot" logo and merge it with
            the Ubuntu logo would dilute the GNOME brand
          o ACTION: Bastien will reply"Gubuntu" organizers to and
            instruct about the fair uses of the GNOME brand.

    * Improving Communication With Canonical Update
          o Having trouble scheduling a meeting. Paul is currently
            working to arrange the meeting later this week.

Completed Actions

    * Bastien - To e-mail GIMP about changing their website, and
      procedure for donating.
    * Bastien - Will reply"Gubuntu" organizers to and instruct about
      the fair uses of the GNOME brand. This new action item was done
      shortly after the meeting.
    * Brian - Will finalize marketing contract with Allan Day and
      Sumana Harihareswara.
    * Emily - Will send out an email the the Advisory Board list
      letting them know the next meeting is scheduled for May 3rd. This
      new action item was done shortly after the meeting.
    * Emily - Will contact Allan Day to announce the best photo
      competition on www.gnome.org. This new action item was done
      shortly after the meeting.
    * Paul - Will write a response to Joanie Diggs to discuss how to
      move forward regarding receiving GNOME a11y funds. This will
      instead be taken care of by planning a Fundraising meeting.
    * Paul & Andreas - Will raise their concerns regarding allowing
      GNOME projects joining the Conservancy.

Status of action items

    * Andreas - Will follow up with Andrew Savory from LiMo to see if
      relevant information from their GTK+ study can be made more
      public. (will ping again).
    * Andreas - To ask Kat if she can reach out to the
      gnome-de gnome org mailing list about finding local German
      volunteers to help with the Desktop Summit 2011. (will ping again)
    * Andreas - Will look into the possibility of a Desktop Summit
      design where the facade is more neutral.
    * Andreas - Will blog a Desktop Summit status report.
    * Andreas - Will discuss with Ryan Lortie providing support
      contracts for GTK+.
    * Andreas - Will look into planet.gnome.org header to see if we can
      add a link to see news.gnome.org. This will help more readers to
      hopefully notice IRC meeting.
    * Bastien - Will try to find people who can consolidate the
      feedback about the Texas Instruments Zoom2 device to provide back
      to Texas Instruments.
    * Bastien - Will take over the internal review process task from
      Diego Urrelo (hopefully he can automate it).
    * Bastien - To find a way to automate the process of exporting
      results from internal review process and email it to the board.
    * Bastien - To discuss the use of badges (a-la Creative Commons,
      last.fm page colors, or PSN badges).
    * Bastien - To talk to Olav Vitters about using bugzilla to track
      Friends of GNOME post card sending.
    * Bastien - To get _a_ WebOS/Palm contact from Lennart Poettering.
    * Bastien - To contact the BBC to discuss about possible
      collaboration in working directly with GNOME.
    * Bastien - Will reach out to Dave Richards from the City of Largo
      to plan for a hackfest there.
    * Bastien - Reach out to the GNOME Advisory Board via email to see
      if they can help out with providing contacts at Yahoo.
    * Brian - Develop trademark usage forms for common use cases. James
      Vasile from legal is working with Brian on this.
    * Brian - Check records of organizations with existing contracts to
      use the GNOME trademark. Taken over from Vincent Untz. Look at
      the archives in 2005 and try to determine which companies can use
      the GNOME trademark. Know what kind of contracts we had with
      them. Taken over from Jorge.
    * Brian - Will follow up with the lawyers to discuss what would be
      involved to provide liability protection like what the
      Conservancy provides and to see if they have any perspective
      about whether the GNOME Foundation should allow GNOME projects to
      join Conservancy.
    * Emily - Follow by email about vote for the options for how to
      spend additional money after produced GNOME 3.0 Goodies.
    * Emily - Update Tracking ID for 112 Launch Party Packages.
      Tracking from
          o 
https://spreadsheets.google.com/ccc?key=0Am0xSSV8T7asdGlxT2x1R2xiZW45MDhYVGxFdHkwNHc&authkey=CMbDn54C&hl=en#gid=0 

    * Germán - To discuss with GNOME Hispano about them handling GNOME
      Foundation money in Euros (€).
    * Germán - To track if the new method of boletos generates more or
      less money from Brazil.
    * Germán - To have a draft Fiscal Year Budget in October for the
      board to review.
    * Germán - Will provide an updated budget for review that we'll
      plan to send to foundation-list for community review.
    * Germán - Will assist with the GNOME 3 as a Foundation goal task
      and to help in getting the GNOME 3 as a Foundation Goal survey
      topics together. (Handing over to someone else.)
    * Og - Update the blog and planet to highlight that people are
      expected to sign and follow the GNOME Code of Conduct.
          o As per Paul's recommendation, I have emailed Vincent to ask
            him what his idea is for doing this.
          o Still have not heard back from Vincent Untz.
          o Still on ToDo.
    * Og - To look into Google Checkout as an annual payment option for
      FoG.
          o Still on ToDo.
    * Paul - Will send an email to the foundation-list and the gnucash
      list seeking someone to take over the GnuCash automation. Taken
      over from Behdad Esfahbod.
    * Paul - To start work on next 2011 Annual Report ASAP (due start
      FY2012).
    * Paul - Will work with Gil Forcada from guifi.net and gnome-
      marketing to define the best way for organizations like guifi.net
      to participate in the GNOME community. Not many replies from the
      community. Diego Urrelo will draft something more concrete for
      gnome-marketing to determine the best name and process for
      managing this. There was a discussion on the mailing list and a
      few good ideas, Diego will wrap them up and send them again for
      further comments.
    * Paul - Will follow-up with Board to read the Advisory Board fees
      for small businesses proposal, ask for feedback and set a date to
      vote by.
    * Paul - To finish the Privacy Policy, get review from James
      Vasile, etc.
    * Paul - To review Justin's email about updating trademark
      agreements and email the marketing team for feedback.
    * Paul - Will put together an email to Canonical regarding working
      towards improving relations.
    * Paul - Set up a phone call with the right people at Canonical,
      the GNOME Foundation board and/or GNOME release team to discuss
      how to improve relations.
    * Rosanna - Will apply for the GNOME credit card.
    * Rosanna - Automate the process of entering PayPal information
      into GnuCash.

New Action Items

    * Brian - Will touch base with the GIMP organizers to find out
      their plans for the GIMP money.
    * Brian & Og - To coordinate a fund raising meeting with the
      GStreamer, a11y, GIMP, and Banshee teams. Will draft an agenda.
    * Brian - Will draft an 2012 GUADEC Call for Bids email based on
      previous ones.
    * Paul - Will work with Allan Day and Sumana Harihareswara to get
      the marketing contracts signed.
    * Paul - Will email J5 to find out what needs to happen for Boston
      Summit 2011 planning.
    * Emily - Will contact the guadec-list and gugmeisters mailing
      lists to encourage people to get involved with GUADEC 2012
      planning.

Discussed on the mailing list

    * Events/Meetings
          o Planning for the GNOME 3 Hackfest and GNOME.Asia Summit in
            Bangalore, India.
          o Planning for the GNOME Foundation IRC meeting on April 6th.
          o Discussion about starting the GUADEC 2012 call for bids.

    * The board discussed concerns about letting GNOME projects join
      the Conservancy (SFC). The board feels that it would be better
      for GNOME projects to be associated with GNOME rather than other
      organizations like SFC. There is some concern about how to manage
      the additional accounting burdens associated with allowing GNOME
      projects to do separate fundraising. Perhaps this could be
      addressed by only allowing a certain number of projects to do
      fundraising per year.
    * Andrea Veri highlighted that the board elections will start in
      early May.
    * Louis Desjardins pinged the GNOME Foundation for status on LGM
      distributions.
    * Plans to distribute GNOME 3 DVD's.
    * Sumana Harihareswara requested $200 to pay for a press release
      marketing service.