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Meeting Minutes Published - June 24, 2010


The meeting minutes for the June 24th GNOME Foundation board meeting
is now published.  Refer here:

         http://live.gnome.org/FoundationBoard/Minutes/20100624

Other past board meetings are archived here:

         http://live.gnome.org/FoundationBoard/Minutes

-- text of the latest minutes follows --

Minutes for Meeting of June 24, 2010

Next Meeting

    * July 15, 2010

Attending

    * Bastien Nocera
    * Brian Cameron
    * Diego Escalante Urrelo (late)
    * Emily Chen
    * Germán Póo-Caamaño
    * Jorge Castro
    * Og Maciel
    * Paul Cutler
    * Rosanna Yuen
    * Stormy Peters
    * Vincent Untz

Regrets

    * Srinivasa Ragavan

Missing

    * Andreas Nilsson

Recurring Items

    * Review past action items.
    * Did each person with action items send their status reports to
      the board list before the meeting?
    * Approve and make sure that minutes of last meeting were published
      to foundation-announce and foundation-list.
    * Make sure to start up the gobby server for better note taking.
    * Update foundation.gnome.org website.

New Items

    * Annual Report Update
          o Now picking out pictures to include in the Annual Report.
          o Plan to have the Annual Report ready for printing on July
            15th.

    * Sysadmin Position
          o The time to apply is now closed.
          o The GNOME Foundation got quite a few applications.
            Currently in the process of reviewing them.

    * CSUN Conference
          o The board has agreed to pay $2,000 for the booth, out of
            the funds allocated for a11y.
          o ACTION: Stormy will contact Eitan Isaacson to make sure
            that plans are made to get a booth a CSUN.

    * Reimbursing additional costs (visa, vaccinations, etc.) for
      Fernando Herrera's travel to Idlelo (230 Euro)
          o Germán talked to Fernando and he asked to not be
            reimbursed. Fernando just wanted to point out that the
            GNOME Foundation should consider paying for such additional
            costs when sending representatives to future events..
          o ACTION: Germán will update the Travel policy that the
            Foundation will cover such extra costs when the board
            requests that a representative attend an event on behalf of
            GNOME Foundation.
          o ACTION: Vincent to send a Thank You note to Fernando for
            representing GNOME at Idlelo.

    * ACTION: Stormy will follow up with Om Chandra (a teacher of
      Ministry of Education, Youth, and Sport of Cambodia and an
      E-Learning Training Coordinator of Open Learning Program of Open
      Institute NGO) to find out if he should receive travel subsidy to
      GUADEC.

    * ACTION: Germán will contact the students from Bangladesh who
      requested an invitation letter to find out details about what
      they need and to address the concerns raised by the organization.

    * Desktop Summit 2011:
          o ACTION: Germán will write a template that people who fill
            out bids can complete that can be made public.
          o ACTION: Board members must read the bids received for the
            Desktop Summit 2011 and make comments or propose questions
            that have not already been raised.

    * Making public the results of the GNOME Foundation Goals survey
      ran last January.
o http://mail.gnome.org/archives/foundation-list/2010-January/msg00135.html 
          o ACTION: Stormy will publish the results of our GNOME
            Foundation Goals survey.

    * Texas Instruments Zoom2 devices
          o Update from Brian. People who have received the device have
            found it difficult to work with.
          o ACTION: Bastien will try to find people who can consolidate
            the feedback about the Texas Instruments Zoom2 device to
            provide back to Texas Instruments.
          o ACTION: Brian will provide to Bastien the feedback received
            so far about the Texas Instruments Zoom2 devices.
    * Next Foundation IRC meeting
          o The next Foundation IRC meeting will be held on Saturday
            July 10th at 2pm UTC.

    * The Clutter copyright assignment issue has been resolved. There
      will be no need for copyright assignment.

    * The board's idea to use the Nokia money was not well received by
      the GNOME Mobile list. We are discussing and debating on the
      mobile list. We would like to have an action plan by GUADEC and
      use the money by the end of the year.

   * ACTION: Bastien will help Stormy identify some opportunities how
     to best use the money provided by Nokia.
    * The board approves spending $3,000 to purchase new t-shirts,
      mousepads, and stickers for new Friends of GNOME gifts. Also some
      of the stickers will be used for inclusion in the Event Box.
    * ACTION: Stormy will set up a doodle survey to figure out the time
      for the future board meetings.

Completed Actions

    * Srini - Follow up with potential sponsors for the co-located
      summit in 2011.
    * Stormy - To follow up with LiMo. Done. Met with them at
      LinuxTag. Exchanged email.
    * Vincent - Follow-up with Intel to determine what to do about
      copyright assignment for clutter. Waiting for an official update
      from Intel. DONE: there's no more copyright assignment for
      clutter. Many thanks to Emmanuele Bassi for his help!
    * Vincent - To follow up with Rick Spencer on the updated copyright
      policy and then send to the advisory board. DONE: followed up
      with Rick. The rest of the action item is already covered by
      another one :-)
    * Vincent - Announce that the Speaker Guidelines are approved.
      DONE:

http://blogs.gnome.org/foundation/2010/06/24/gnome-speaker-guidelines/

Status of action items

    * Brian - Get information about what should be in an "Employee
      Handbook". Draft approved by board. Now under review by the GNOME
      legal team.
    * Brian - Develop trademark usage forms for common use cases. James
      Vasile from legal is working with Brian on this.
    * Brian - Will track progress of GNOME.Asia event organization.
    * Diego - Taken over from Stormy. Will work with Gil Forcada from
      guifi.net and gnome-marketing to define the best way for
      organizations like guifi.net to participate in the GNOME
      community. Not many replies from the community. Diego will draft
      something more concrete for gnome-marketing to determine the best
      name and process for managing this. There was a discussion on the
      mailing list and a few good ideas, Diego will wrap them up and
      send them again for further comments.
    * Diego - To ask Jonh to investigate how Ronaldo Padula (Loja Geek
      Depto Comercial) should send profits to the GNOME Foundation.
      John has suggested some options but we are not yet settled on
      one, will get back to Ronaldo about it.
    * Germán - Will share the financial data that was provided to the
      advisory board to foundation-list.
    * Germán - Will follow up with Shaun McCance about how the board
      can help with his proposal for funding developer documentation.
    * Germán - Will talk with the GUADEC organizers to find out what
      happened as a result of the discussion about the terms and
      conditions.
    * Germán - Will help Paul put together the Financial Report for the
      Annual Report.
    * Jorge - Check records of organizations with existing contracts to
      use the GNOME trademark. Taken over from Vincent. Look at the
      archives in 2005 and try to determine which companies can use the
      GNOME trademark. Know what kind of contracts we had with them.
    * Jorge - Will reach out to Linaro to see if GNOME can more
      effectively work with them.
    * Paul - Will send an email to the foundation-list and the gnucash
      list seeking someone to take over the GnuCash automation. Taken
      over from Behdad.
    * Paul - Will lead putting together the GNOME Annual Report.
    * Paul - Will reschedule the GNOME Foundation IRC meeting.
    * Paul - Will follow up with Germán about the financial data for
      the Annual Report.
    * Paul - Will talk to the sysadmin team about setting up a gobby
      server for the GNOME Foundation board to use for minute taking.
    * Paul/Germán - Automate the process of entering PayPal information
      into GnuCash. Taken over from Behdad.
    * Rosanna - Research the GNOME Guidestar website and update if
      necessary. Rosanna sent an update about the status of Guidestar,
      but work is still needed. Need to find someone to keep the
      website up-to-date.
    * Rosanna - Will apply for the GNOME credit card. Status: Filled
      out initial application, have appointment next Wednesday with the
      bank to continue process.
    * Stormy - To schedule a meeting with companies that do consulting
      work with GNOME to start discussions on how we can help (how can
      we work together). Sent email. Got a couple of positive
      responses. Hoping to meet at GUADEC.
    * Stormy - To follow up with the Advisory Board about acquiring a
      second machine. Email sent, but no response yet.
    * Stormy - Set up a Euro bank account. This is on hold for now.
      Talked to SFLC about setting up a European nonprofit as an
      option. Not something we need to do now.
    * Stormy - To finish following up with Orbitz to find out if the
      GNOME Foundation can pre-purchase travel tickets. Pinged them
      several times.
    * Stormy - Will write a proposal how to spend the money from Nokia
      to improve GNOME mobility based on discussion.
    * Stormy/Vincent - Will ping the GULEV Free & Open Source Software
      Conference 2010 organizers and provide them with a list of
      potential GNOME speakers in Mexico.
    * Vincent - Update the blog and planet to highlight that people are
      expected to sign and follow the GNOME Code of Conduct. BLOCKED:
      Waiting for Jorge's action on Code of Conduct.
    * Vincent - Work with Michael Meeks and Bradley Kuhn on a policy
      for copyright assignments. ONGOING: latest draft sent to advisory
      board for final review.
    * Vincent - Create a Philosophy page on the GNOME Wiki. ONGOING:
      need to solidify the wiki page a bit, asked Luis to work on
      licensing policy.
    * Vincent - Will help Stormy collect names of possible speakers for
      GULEV Free & Open Source Software Conference 2010" (GFOSSCon) to
      be held in Cancún, MX.

New Action Items

    * Bastien - Will try to find people who can consolidate the
      feedback about the Texas Instruments Zoom2 device to provide back
      to Texas Instruments.
    * Bastien - Will help Stormy identify some opportunities how to
      best use the money provided by Nokia.
    * Brian - Will provide to Bastien the feedback received so far
      about the Texas Instruments Zoom2 devices.
    * Germán - Will update the Travel policy to cover the extra costs
      (such as visa, vaccinations, etc.) when the board requests that a
      representative attends an event on behalf of GNOME Foundation.
    * Germán - Will contact the students from Bangladesh who requested
      an invitation letter to find out details about what they need and
      to address the concerns raised by the organization.
    * Germán - Will write a template that people who fill out bids can
      complete that can be made public.
    * Stormy - Will contact Eitan Isaacson to make sure that plans are
      made to get a booth a CSUN.
    * Stormy - Will follow up with Om Chandra (a teacher of Ministry of
      Education, Youth, and Sport of Cambodia and an E-Learning
      Training Coordinator of Open Learning Program of Open Institute
      NGO) to find out if he should receive travel subsidy to GUADEC.
    * Stormy - Will publish the results of our GNOME Foundation Goals
      survey.
    * Stormy - Will set up a doodle survey to figure out the time for
      the future board meetings.
    * Vincent - To send a Thank You note to Fernando for representing
      GNOME at Idlelo.
    * Board members - Must read the bids received for the Desktop
      Summit 2011 and make comments or propose questions that have not
      already been raised.

Discussed on the mailing list

    * The GNOME Foundation elections are complete.
o http://mail.gnome.org/archives/foundation-list/2010-June/msg00140.html 
    * Welcome to the new board members and discussion about getting the
      new Foundation board members involved with the board mailing
      lists, upcoming meetings, etc.
    * Discussion about transitioning to new moderators for board-
      related mailing lists since current moderators are not serving on
       the board in the next term.
    * Planning for GUADEC, including reviewing expected travel expenses.
    * Ongoing discussion to finish the GNOME Annual Report. For
      example, Stormy provided the letter from the ED that she was
      responsible for writing.
    * Additional applications were received for the sysadmin position.
o http://mail.gnome.org/archives/foundation-list/2010-June/msg00019.html 
    * Discussion about who should receive the Thank You pants at GUADEC
      in 2010.
    * Review of the bids received for the Desktop Summit 2011.
    * Planning for having a GNOME booth at the 2011 CSUN Conference.
    * Planning for the next GNOME Foundation IRC meeting.
    * Discussion about what to do with the now available Texas
      Instruments Zoom2 device the GNOME Foundation has available.
    * In order to process the GNOME Foundation credit card application
      at the bank, Rosanna needed a brief biography from all of the
      board members, which each board member provided.
    * Ben Konrath provided a write-up of his experiences at the Idlelo
      conference including some recommendations to better serve the
      developing world in the future. Ben plans to provide the essence
      of his write-up to the GNOME developing-world-list mailing list
      soon.
    * Fernando Herrera highlighted that he spent an additional 230 Euro
      to cover additional costs associated with his trip to represent
      the GNOME Foundation at the Idlelo Conference.
    * The board received a request to cover costs to GUADEC from Om
      Chandara, a teacher of Ministry of Education, Youth, and Sport of
      Cambodia and an E-Learning Training Coordinator of Open Learning
      Program of Open Institute NGO.
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