Minutes of Board Meeting: 26 Jan 2004
- From: Malcolm Tredinnick <malcolm commsecure com au>
- To: foundation-announce gnome org, foundation-list gnome org
- Subject: Minutes of Board Meeting: 26 Jan 2004
- Date: Wed, 28 Jan 2004 12:46:55 +1100
Minutes For Board Meeting: 26 January, 2004
* = outgoing 2003 board member.
Completed Action Items (from last minutes):
ITEM: Tim to send a version of revised budget to the board list
ITEM: Glynn to schedule the board wrap-up meeting
=> meeting not held.
ACTION: Jeff is to put board confidentiality policy up on the
- deadline: 2 Feb 2004
ACTION: Tim to send credit-card payment interface spec and
comments to Owen and Malcolm for review.
ACTION: Jeff will pull together a web page of links to
as many of the local groups as he has information for.
- draft version due 2 Feb 2004.
ACTION: Leslie will create a press release discussing the
international involvement in GNOME from country-specific
- draft version due 2 Feb 2004. Final version due 9 Feb
ACTION: Jeff and Glynn are to send mail to appropriate lists
(gnome-announce, ...) requesting items that can go into
the GNOME FTP repository for general promotional use.
These items include papers, slides from talks, and
photos from conferences, etc, that can be used for
publicity. All submissions should be freely
redistributable for GNOME purposes.
ACTION: Jeff, Nat and Malcolm are to write the surrounding
portions of the roadmap to fill things out. Jeff is to
work on the "universal access" portion, Nat on
"collaboration" and Malcolm on the "mission outline"
sections. These will be initially posted to board-list
and then quickly merged and moved onto foundation-list
for wider input.
- Initial drafts due by 2 Feb 2004.
ACTION: Tim to talk to the GNOME Bangalore conference organiser
(who is currently visiting Boston) to get from
promotional materials from that conference.
ACTION: Tim to post a Director's Report to foundation-list with
details of the above (and other points that he covered).
ACTION: Tim to send links to photos from the recent Linux World
Expo (in New York) to foundation-list.
ACTION: Malcolm to put up a web page of the conference dates and
known submission deadlines. Also make available and ICS
file so that people can have it in their Evolution
calendars, for example.
- due 27 Jan 2004.
ACTION: All board members need to participate in discussion on
board-list in an effort to try and prioritise our goals
for the coming year and to form initial sub-committees /
strike teams to tackle some of the main issues.
Items from previous minutes:
(a) Elections: Request that the membership committee hold a
referendum on anonymous voting. The membership committee can
should hold the referendum as part of the 2003 election or
shortly after it depending on their convenience. (from
- Jody has talked to the membership committee about this
and they are planning to hold a referendum around
- No further action is required from the board on this.
(b) Put the confidentiality policy on website: Luis to fetch the
wording and Jeff to put them on-line. (from 2003-11-18)
- No discussions. See Actions.
(c) Bangalore & Chile: Local teams are setting up a GNOME user
group. We should do a press release to announce it when setup.
- This item has grown a bit beyond the original two
local teams. Board members are aware of a number of
GNOME teams in various countries that are quite
organised. It was resolved that we should try to
capitalise on the publicity that this international
involvement can generate. To this end, we want to link
to as many of these locale-specific websites and teams
as possible, although with suitable notices that
their opinions do not necessarily represent the
foundation. We would also like to use these groups as
contact points for media groups wanting to talk to
local GNOME participants, and as coordinators of any
local conference presences that may arise. Of course,
all of this is only if the local teams are willing and
able, but the board certainly wishes to encourage such
(d) Merchandising options around our logo and GUADEC
proceedings: Tim will send out interface specs to admin list
- This item split into a number of separate issues...
- Firstly, the interface specs for talking to our chosen
online have been reviewed from the point of view of
implementing the client-side applications and some
comments returned to Tim. There was some concern about
security aspects of the whole process and that will
require a different sort of review (see action items
- Secondly, there was the question as to whether we
needed to implement anything here at all. The
discussion about a GNOME shop has been postponed
until a later meeting (for time reasons), but at the
moment there is not necessarily a need for this.
However, it was felt that since having programs
written that could talk to the interface cost us
nothing, it would be good to set it up now and be
ready. This will also provide a means for people to
give money to the Foundation for whatever reason
using credit cards (as an alternative to Pay Pal).
- Thirdly, there was a discussion about whether we
should be selling some kind of "proceedings of
GUADEC" book. The feeling amongst the board was that
we should not. Since GUADEC is about helping
developers use GNOME, we should make the proceedings
freely and readily available, just as conferences
such as Ottawa Linux Symposium and linux.conf.au do.
Further, we should be trying to build up a collection
of such works: papers from GUADECs past and any other
GNOME-related papers that may be useful to future
speakers or developers. Glynn mentioned that
approximately 80 or 90% of last year's GUADEC
speakers submitted papers, so we want to try and make
them available if possible.
(e) Luis to publish the current draft version of the Roadmap on
the web site and send it to the advisory board list and
foundation-list. (from 2003-12-02)
- The current draft version is available from
- There was a discussion about what purpose the roadmap
should and could serve. Presently, it contains a
number of detailed points, where the requirement for
most of the points is that they have an "owner" and so
are likely to be completed. At the recent Advisory
Board meeting, the Advisory Board members asked that
this roadmap be expanded to the point where it could
be used in more general marketing and publicity
situations. This involves adding some broad
descriptive items about what GNOME is trying to
achieve in the wider sense.
- Coming out of this conversation was a plan for a
slightly modified type of roadmap: we want to have a
"mission statement" style of introduction and broad
direction outlines. Also include a description of some
specific areas we are intending to improve (Nat was
very excited about "collaboration" that other people
are also in favour of, both on the board and in the
wider community). Jeff proposed the idea of matching
the detailed goals to the broader areas that they
fulfilled (collaboration, or universal access, or
developer aids, or ...). This was felt to be a good
- The board was aware of the need to have something
available to the community in short order and also to
keep the goals updated (once GNOME 2.6 is released,
the 2.6 goals should be replace by more specific 2.8
goals and more general "next release beyond that"
(f) Nat send picture of the LINUX Bangalore GNOME booth to Tim
Ney (from 2003-12-02)
- Nat did not have any really good publicity photos from
this event. He recommended that Tim talk to the
Bangalore conference organiser, who is visiting Boston
at the moment.
(a) Tim's status report / 2003 recap of what has been achieved
- Tim gave a brief summary of the major events from 2003
and what he saw as the critical issues. Some key
- There is a growing number of regional groups. They are
becoming very effective in local advocacy efforts.
This is also an offshoot of having GNOME personnel
available at conferences to encourage and train local
- Support of GNOME from large companies is good.
- In the past year, the Foundation has made efforts to
support user group efforts, by doing things such as
booking speakers to talk about GNOME. This is
something which should be developed further in 2004.
- Tim suggested we take extra effort to use the Friends
Of GNOME URL as much as possible. Make people aware
that they can support GNOME if they wish. Put it in
every talk about GNOME, etc. This is an area that the
community can instantly help with.
- Tim will shortly be starting an online blog. He has
the software already.
(b) GNOME calendar
- Malcolm talked about the list of conference dates he
has already posted to board-list. These are
conferences at which GNOME could reasonably be
expected to either have a display or give a
presentation or two. In many cases, this involves a
certain level of pre-planning as talk submissions need
to go in some months prior to the event.
- The key to making this work is to ensure people are
aware of what is coming up and encourage local GNOME
groups to help out in their area.
- This has already happened with LinuxWorld Expo and
linux.conf.au in January and preparations are underway
in the gnome-fr.org team to have a display at the
Solutions Linux conference in Paris during 2 - 4 Feb.
(c) 2004 goals
- This was a general discussion about how the board
might be able to achieve some significant goals this
- The three new board members (Dave, Owen, Malcolm)
spoke about what they hoped for and what they thought
could be improved, having observed the board from the
outside last year. The main areas were:
- organise a sysadmin team.
- provide more assistance to developers through
avenues such as developer.gnome.org.
- Reach out aggressively (in a good way) to
ISV's, including face-to-face contact at
conferences such as GUADEC.
- as much transparency as possible (for example,
more comprehensive minutes).
- It was suggested that for a number of items, such as
the sysadmin team, or developer assistance, it might
be better for the board to form small strike teams
that will tackle a single issue and report back. A
strike team may wish to include some non-board members
to help out as well. This was generally thought to be
a good idea and will be discussed more on board-list
in the coming weeks.
- On the sysadmin front, Owen reported that his initial
mail on this
had generated some feedback, so getting qualified
people was not going to be a problem -- it was now a
coordination issue. Although Owen has now relocated to
sunny Boston, the GNOME hardware is still in Red Hat's
colocation facility in Raleigh. It is being physically
administered by somebody from Red Hat who is
considered very competent.
- Jody highlighted the need to do follow-ups on his
visit last year to Korea, Japan and China. Open Source
adoption in those areas is taking off, with the
blessing of governments, and we need to not miss the
boat on this.
- The board extends its grateful thanks to the four
outgoing members for their services on the board over
the past years.
Meeting closed at 22:11 UTC (101 minutes).
Next meeting: 9 Feb, 20:30 UTC
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