= Foundation Board Minutes for Tue, July 4th 2017, 17:00 UTC =
Next meeting date Tue, July 11th 2017, 17:00 UTC
== Attending ==
* Allan Day
* Alexandre Franke
* Neil McGovern
* Nuritzi Sanchez
* Zeeshan Ali
* Rosanna Yuen
* Carlos Soriano
== Regrets ==
* Meg Ford
* Cosimo Cecchi
* Jim Hall
* Shaun McCance
== Missing ==
== Agenda for 2017-07-04 ==
* GNOME.Asia logo / "A simple explanation of GNOME.Asia 2017's logo to FoundationBoard" email
* AGM planning
* 2017/2018 General Liability and Directors & Officers Liability
* GNOME Pants award 2017
== Minutes ==
* GNOME.Asia logo / "A simple explanation of GNOME.Asia 2017's logo to FoundationBoard" email
* The design is not optimal, could use some tweaking but it’s alright.
* VOTE: approve the logo that GNOME.Asia sent for the 2017 conference
+1 Nuritzi, Alexandre, Allan, Carlos, Zeeshan. VOTE PASSED
* ACTION: Nuritzi to notify that they can use it for this year
* 5-7-17: Nuritzi emailed GNOME.Asia team and said Engagement team (aka Allan) would follow up with design feedback of the logo
* ACTION: Allan to write recommendations for next year
* AGM planning
* request raw material for the team reports by July 14th
* Teams to reach out to: translations (Alexandre), docs (kat), engagement (nuritzi), bugsquad (andre), design (allan), release team (matthias), sysadmin (av), outreach/newcomers (Carlos/Bastian)
* Committees: travel, membership, ed search
* ACTION: Allan to reach out to the committees to get their rolls for renewal
* ACTION: Nuritzi to reach out to the teams to get their material for the slides
* 2017/2018 General Liability and Directors & Officers Liability
* ACTION: Neil to make a list
* GNOME Pants award 2017
* ACTION: Allan to give Neil a template (done)
* ACTION: Neil to call for nominations
== _Ongoing_ ==
'''This section includes items which have seen an update in the last 30 days. Format is "YYYY-MM-DD, action|discussion|abstract" for this and subsequent minutes sections'''
* GUADEC 2017 finance request
* 2017-06-13
* The board voted to transfer GBP 5000 into the GUADEC team's UK account for live expenses
* The board also voted to pre-approve expenditure against the confirmed sponsorship money, up to GBP 42000
* ACTION: Allan to get back to Sam
* The board wishes to make this a more straightforward process in the future
* ACTION: Neil to make sure that expenses allocation for future conferences is discussed by the board in person at GUADEC
* Foundation support for Flathub
* 2017-05-09
* The Board voted to try and use some of our pro-bono counsel time towards the Flathub legal framework, provided our lawyers agree
* ACTION: Neil to connect to Luis
* 2017-05-16 - Exact questions to ask Luis are being worked up
* 2017-06-06 - Questions sent to Luis, being looked at.
* Hackfest process documentation
* 2017-02-14
* ACTION: Nuritzi to take a stab at updating the documentation for the process to request a hackfest and responsibilities between Board and TC
* 2017-05-02
* Nuritzi will work on this by end of May, check in then
* Dropping dates in copyright claims on our websites
* 2016-12-06
* ACTION: Alexandre to send an email to foundation-list with a proposal for discussion
* 2016-12-20
* Next step seems to be to reach out to Creative Commons to get advice on what exactly can and should be done
* 2017-01-24
* Alexandre reached out to Creative commons
* 2017-02-28
* Alexandre will try alternative channels
* 2017-05-02
* We got a reply, Alexandre to follow up
* 2017-05-30
* Two options
* Have terms of use on the website that state that linking to a page is sufficient attribution
* Require contributors to assign their attribution to the GNOME Foundation
* Privacy campaign funds
* 2016-09-27
* Draft is out for the Board to review and give feedback
* ACTION: Cosimo to try and form a committee to review internship proposals
* 2016-10-26
* We are aiming for an internship round in spring 2017
=== Ongoing but stalled ===
'''This section includes items which haven't seen an update in the last 30 days.'''
* Owncloud shared calendar for the board
* 2016-08-10
* Cosimo tested creating an event, but with mixed results
* ACTION: Cosimo to take it on from here
* 2017-03-07
* Neil is looking into a similar calendar so will take over
* Paypal Giving Fund
* Alexandre suggested in december 2015 to get us enrolled in the program
* That would give us exposure. For example Humble bundle allows to direct the charity part of purchases towards any of their participants
* Zana tried to get us in sometime before may 2016, we never heard back.
* 2016-09-06
* ACTION: Zana to look into it
* Sysadmin fundraising levels and perks
* 2016-08-10, ACTION: Nuritzi to take on this project and figure out what it entails
* 2017-05-09
* We can talk about this item at GUADEC
* Web page for prior pants winners
* 2016-08-10, ACTION: Shaun and Allan to add the web page
* 2017-03-07
* Only missing the winner for one year, 2005
* We can crowdsource the details and refinement of the bios/photos/etc
* 2017-06-06
* We are trying to expedite this before next GUADEC
* ACTION: Nuritzi to ask Shaun for a download of the information he has already collected
* ACTION: Alexandre to suggest a suitable location to put the information and share it with the board
* Friends of GNOME
* 2016-08-10
* ACTION: Allan to get in touch with Tobi and the sysadmin team to migrate the FoG infrastructure over to GNOME
* 2017-03-07
* Allan will pass this on to Neil, and connect him to Tobi
* 2017-04-18 - Neil has CRM working (ish) on the gnome website, we're looking at how to move the PayPal IPN to CiviCRM
=== Ongoing but no director assigned ===
'''This section includes items which haven't seen an update in the last 30 days and have no Director assigned'''
== Nice to have ==
'''This section includes items which we would love to see happen at some point but lack the time to effectively become reality'''
* Contract template for future use organizations for which we handle money
* Kat to draft this
* Alexandre took over
* Privacy policy for GNOME services
* Sysadmin Team's NDA should also be covered when dealing with this item
* Kat or Allan to write up the policy
* Kat or Allan to write up recommended wording for distribution privacy policies, regarding the behaviour of GNOME software
== Discussed on the mailing list ==
== Completed actions ==
* New board members - welcome, induction, agree on transition process
* Round of introduction
* Discussion about when the new directors start their term
* In practice incoming directors join the board immediately after the election results have been confirmed (this hasn't happened yet for this year's elections)
* We will give them an easy introduction, allowing them to vote from the 27th of June and encouraging them to rely on input from existing board members..
* ACTION: Nuritzi to ping the membership committee about making the election results official - this was done by them without Nuritzi approaching them. woohoo!
* Bylaws could use some clarification
* ACTION: Allan to figure out how we can improve that
* 2017-07-04: There's not going to be time to do this for the 2017 AGM. We might want to revisit in 2017-18 - COMPLETED
* GUADEC 2018 bid presentations
* 2017-06-06
* The Board would now like to move the presentations to a call, to be able to announce a decision during GUADEC
* ACTION: Allan and Nuritzi to organize a call the week of June 26th
* 2017-06-27 - this happened - COMPLETED
