= Foundation Board Minutes for Tue, November 8th 2016, 17:00 UTC =
Next meeting date November 15th 2016, 17:00 UTC
== Attending ==
* Cosimo Cecchi
* Nuritzi Sanchez
* Allan Day
* Shaun McCance
* Rosanna Yuen
* Ekaterina Gerasimova
* Alexandre Franke
* Jim Hall
== Regrets ==
* Meg Ford
== Missing ==
== Agenda for 2016-11-08 ==
* GUADEC venue contract & bank account question
* Preapprove $1200 for Rosanna to buy herself a laptop
== Minutes ==
* Preapprove $1200 for Rosanna to buy herself a laptop
* The Chromebook Pixel we sent is not really working well
* There's room in the budget for it
* VOTE: we preapprove up to $1200 for Rosanna to buy herself a laptop
* +1 Alexandre, Jim, Allan, Shaun, Cosimo, Nuritzi. VOTE PASSED
* Total request is $503
* This includes transaction fees from the bank, which we don't usually include
* This is a Fedora+GNOME event, are Fedora also contributing?
* It looks like that may be the case, but we don't know how much/if she asked Fedora
* Fedora paid $650
* There is room in the budget for this
* VOTE: we approve the full amount of $503
* +1 Shaun, Jim, Allan, Nuritzi, Cosimo, Alexandre. VOTE PASSED
* ACTION: Nuritzi to get back to Julita
* GUADEC venue contract & bank account question
* Out of time for today -- will schedule an ad-hoc call later this week if needed
== _Ongoing_ ==
'''This section includes items which have seen an update in the last 30 days. Format is "YYYY-MM-DD, action|discussion|abstract" for this and subsequent minutes sections'''
* ED search update
* 2016-08-10, The search is still ongoing
* 2016-11-08
* The ED search committee identified qualified candidates and presented them to the Board.
* The Board is in advanced stages of the process.
* Google Play account
* 2016-09-27
* 2016-10-04
* Payment is authorized
* ACTION: Rosanna to make the payment and follow up with Ankit
* 2016-10-18
* Rosanna is waiting for Ankit to reply about the gmail account
* 2016-11-01
* Board is discussing who should have access to the credit card associated to the account
* Privacy campaign funds
* 2016-09-27
* Draft is out for the Board to review and give feedback
* ACTION: Cosimo to try and form a committee to review internship proposals
* 2016-10-26
* We are aiming for an internship round in spring 2017
* Bitcoins donations data
* 2016-08-10
* Board voted to shut down the account, since we can't report those as donations. Bitcoin does not allow to trace the sender, which is required to report the donations to the IRS
* ACTION: Rosanna to shut down the account
* ACTION: Allan to remove the option from our website
=== Ongoing but stalled ===
'''This section includes items which haven't seen an update in the last 30 days.'''
* Flatpak store
* 2016-08-30
* There's an idea of a central store where people can upload Flatpak apps, and users would get it from the store, rather than getting it from the distribution
* The Board voted to get behind this project officially, and give Allan permission to reach out to other organizations on our behalf
* 2016-09-06 - Allan has had some initial conversations with the Flatpak team. Next step is to check in with the sysadmin team (still not done).
* 2016-09-13 - Allan has checked in with the sysadmins and they think there's capacity to get started. Next step is to reach out to partners.
* Owncloud shared calendar for the board
* 2016-08-10
* Cosimo tested creating an event, but with mixed results
* ACTION: Cosimo to take it on from here
* Conference sponsorships
* 2016-08-10
* ACTION: Kat to make sure that a sponsorship brochure with all conference, levels, combinations and perks is available for the Board to review
* 2016-09-06
* ACTION: Nuritzi to get in touch with Kat about this
* Money raised for defense against Groupon
* Kat to draft a call for Free Desktop-style hackfests which would be sponsored with money raised for defence against Groupon
* 2016-09-06
* We probably don't want to track exactly this money flow, but the initiatives that the Board has been pursuing (Flatpak, LAS GNOME) are good fits for the original intent this money was kept for
* We can consider making a PR or some other form of announcement about how we're currently making use of this money
* Paypal Giving Fund
* Alexandre suggested in december 2015 to get us enrolled in the program
* That would give us exposure. For example Humble bundle allows to direct the charity part of purchases towards any of their participants
* Zana tried to get us in sometime before may 2016, we never heard back.
* 2016-09-06
* ACTION: Zana to look into it.
* From the mailing list - "support my volunteer program" (Allan)
* 2016-08-30
* There's very little information in the message, unclear how they're related to GNOME
* ACTION: Shaun to reply asking for more information
* Google ad grant
* 2016-08-10
* ACTION: Shaun will pick this up again and try to register us into the program when he's back in the US
* The actual ad campaigns would probably need to be managed by the Engagement/Marketing team
* ACTION: Nuritzi to discuss with the Engagement Team and let the board know if they want to start using Google ad
* Sysadmin fundraising levels and perks
* 2016-08-10, ACTION: Nuritzi to take on this project and figure out what it entails
* Web page for prior pants winners
* 2016-08-10, ACTION: Shaun and Allan to add the web page
* Status of logo copyright
* 2015-12-01, ACTION: Shaun to send out email to d-d-l with proposal
* 2015-12-08 to 2016-01-19, No updates.
* 2016-02-02, Shaun will try to pick it up this week
* 2016-08-10, ACTION: Shaun will send a proposal to licence the asset with dual LGPLv3/CC-BY-SA-4.0 (similar to adwaita-icon-theme)
* Friends of GNOME
* 2016-04-11, ACTION: Alexandre to request more information about the donation data from the European donations system (Wau Holland Stiftung Foundation)
* 2016-08-10
* ACTION: Allan to get in touch with Tobi and the sysadmin team to migrate the FoG infrastructure over to GNOME
=== Ongoing but no director assigned ===
'''This section includes items which haven't seen an update in the last 30 days and have no Director assigned'''
== Nice to have ==
'''This section includes items which we would love to see happen at some point but lack the time to effectively become reality'''
* Contract template for future use organizations for which we handle money
* Kat to draft this
* Privacy policy for GNOME services
* Sysadmin Team's NDA should also be covered when dealing with this item
* Kat or Allan to write up the policy
* Kat or Allan to write up recommended wording for distribution privacy policies, regarding the behaviour of GNOME software
* Photography policy for GNOME conferences
* Proposal needs to be drafted and sent to foundation list for discussion
* Should probably be addressed at the same time as a standardised code of conduct
== Discussed on the mailing list ==
== Completed actions ==
* Julita's email about latest event LINUX at UNI & $480 request
* 2016-11-01
* ACTION: Alexandre will follow up since there are still open questions, then we can follow up and vote by email if needed
