= Minutes for Tuesday, October 27th, 2015, 19:00 UTC = Next meeting date Tuesday, November 3th, 2015, 19:00 UTC == Attending == * Jeff F. T. * Rosanna Yuen * Cosimo Cecchi * Allan Day * Ekaterina Gerasimova * Andrea Veri (joined late) == Regrets == * Shaun McCance == Missing == == Board meeting == * Desktop Summit 2011 taxes * Kat looked over the paperwork and numbers again; still can't get the right numbers to match when we calculate * 3.5% tax supposed to be somewhere but can't find mentions of that in the paperwork, or finding conflicting info * ACTION: Kat and Rosanna to schedule a call with Marta to sort things out with the Desktop Summit taxes * Trademark renewals: see Pam's mail from October 16th re the old vs new logo image * Old logo was trademarked as a temporary measure until the newer logo became commonly used * It also serves as a proof of prior art and seriousness in maintaining the mark * Should we renew the old logo now? * ACTION: Allan to get back to Pam and check if there is an option to proceed with an unregistered trademark for the old GNOME foot that still protects the GNOME brand * Replacing Christian Hergert and choose a new vice-chairperson * Vice-president * Kat will take over vice-president duties for a few weeks until we have a full board again, then we'll call a vote for the new vice-president * Sysadmin sponsorship brochure & pitch (feedback on the draft, coming up with perks) * We're running out of funds from the previous fundraising campaign launched to sponsor a part-time Sysadmin position * Jeff prepared a draft and sent it to the Board: https://mail.gnome.org/mailman/private/board-list/2015-March/msg00036.html * Needs finishing and some feedback from the Board to improve and finally launch it * ACTION: Jeff and Cosimo to handle the first review of sysadmin sponsorship brochure and any eventual improvement to the sponsorship brochure itself * Conference sponsorship brochure * Not much back from the organising teams in the way of feedback * We need to make a final call on the fee levels, at the very least. * Generally agree platinum should be lower, since we haven't gotten any, but uneasy about increasing bronze/silver levels for GUADEC * Kat will try to ask people at sponsoring companies what they think about numbers * ACTION: Allan will send an email to the mailing list to vote on numbers for the conference sponsorships for 2016 == Discussed on the mailing list == * ilovewhatido.eu trademark license agreement * It will last for two years * 10% of net receipts (profits) will be donated to the foundation * We should be sent a royalty report every 6 month by email * VOTE: Approve a trademark license agreement for ilovewhatido.eu * VOTE: +1 Allan, Kat, Jeff, Cosimo * VOTE PASSED * Contract wording should be reviewed as it could be improved * Status of the GNOME Infrastructure and Sysadmin funds * Andrea reported to the Board about the current status of the GNOME Infrastructure and the remaining assigned funds to the sysadmin position * The GNOME Infrastructure has finally reached stability both in terms of reliability and uptime * No service disruptions since GNOME hired a system administrator * Sysadmin funds are however coming to an end after the Board assigned additional 5k USD from its budget back in January 2015 (https://mail.gnome.org/archives/foundation-announce/2015-January/msg00001.html) * The Sysadmin sponsorship brochure original draft by Jeff is under Board's evaluation with higher priority == Completed action items == * Allan to reply to Michael about GIMP reimbursements * Rosanna will take a look at the receipts and take action where she can on the GIMP reimbursements * Allan will send out the proposed conference sponsorship amounts to the local teams and ask for matching perks * Shaun will take a look early next week at Desktop Summit taxes (obsolete) * Jeff to continue the sponsors outreach & Annual Report shipping operation * Jeff will send annual report without sponsorship brochures as it will be at least two weeks before we finalize sponsorship levels * Kat: trademark registration followup with Pam (completed, old) == Pending action items == * Allan will send an email to the mailing list to vote on numbers for the conference sponsorships for 2016 * Jeff and Cosimo to handle the first review of sysadmin sponsorship brochure and any eventual improvement to the sponsorship brochure itself * Jeff to find existing fundraising brochure/proposal documents and come up with one for fundraising for a sysadmin * Allan to get back to Pam and check if there is an option to proceed with an unregistered trademark for the old GNOME foot that still protects the GNOME brand * Kat and Rosanna to schedule a call with Marta to sort things out with the Desktop Summit taxes * Allan to take the sponsorship brochure forward, through the Engagement Team * Allan to make the board should finalise the sponsorship levels and joint sponsorship discount, and email the organising teams for comment * Allan: Ubuntu GNOME agreement follwup with Pam * Shaun: GNOME logo use by podiatrist * Allan: Hellotux agreement * Allan: License agreement with ilovewhatido * Sri, Christian: Privacy funds hackfest * Allan will follow up with Pam with the result of further discussion about the Ubuntu GNOME logo (include GNOME Shell + Control Center in the agreement with an option for the Board to review) * Kat to draft a call for Free Desktop-style hackfests which would be sponsored with money raised for defence against Groupon * Christian to reach out to the ED Search committee and get some updates * Logo usage for t-shirts: Jeff to carry on with the process and follow up and have some general guidelines written down for future cases * Podiatrist possible trademark infringement: Shaun to check the trademark details for the GNOME logo and update the licensing page on the website * Allan to make a proposal for a different way to use the wiki/etherpad for action items, instead of using kanboard * Create a webpage for prior pants winners (Shaun and Allan) * Cosimo to follow up in the upcoming meetings and prepare a version of the CoC to be finally considered final over all the GNOME yearly events * Kat to draft a proposal for a privacy policy for review * Kat to draft a contract template for future use organizations for which we handle money * Kat to propose privacy bounty T&C/rules for review * Andrea to write the Privacy policy for GNOME services * Allan will look at gnome-software privacy issues from a legal standpoint * Cosimo to draft a proposal for the photography policy at GNOME conferences to discuss on foundation-list * Christian to investigate the GNOME gifts situation * Sri to coordinate with engagement team to better standardize the licensing of GNOME artwork -- Cheers, Andrea Debian Developer, Fedora / EPEL packager, GNOME Sysadmin Team Coordinator, GNOME Foundation Membership & Elections Committee Chairman Homepage: http://www.gnome.org/~av
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