= Minutes for Tuesday, October 6th, 2015, 19:00 UTC = Next meeting date Tuesday, October 13th, 2015, 19:00UTC == Attending == * Shaun McCance * Rosanna Yuen * Cosimo Cecchi * Allan Day * Ekaterina Gerasimova * Jeff F. T. == Regrets == * Andrea Veri == Missing == == Board meeting == * Status of Rosanna's salary increase and COLA paperwork * Very latest salary increase from 20k USD to 48k USD happened back in 2010 and took place when Rosanna switched to a full time position * The Board has decided to increase Rosanna's salary by 17%, vote happened during GUADEC's meeting (https://mail.gnome.org/archives/foundation-announce/2015-August/msg00003.html) * Desktop Summit taxes * Still some numbers we haven't been able to verify * Kat and Rosanna to review again and get back to KDE * Heads up about Annual Report printing and shipping * The scope of people we're mailing the report to is wider this year compared to previous years * Print in Montréal and ship from there * Cheap printing * Cheap shipping * The report is laid out in A4 and most US printers can't handle that * Jeff estimates USD 1300 to print and ship * Around $700 of which is for printing, which is significantly less than the amounts we typically paid in years 2007, 2008, 2009 * The $1300 figure is an upper limit estimate; might end up costing less, depending on shipping. * VOTE: allocate $1300 for printing and shipping. +1 Allan, Cosimo, Kat, Shaun, Jeff * VOTE PASSED * GUADEC 2016 * We have one bid from Karlsruhe * Ask to expand accommodation section to include some hotel suggestions for price range/proximity to other conference locations * Venue, preferably not the first one because of no food/etc options around * KIT would be fantastic if we could get it * Also to consider expo space for sponsors and registration * Scheduling: ask about * More tracks on two days instead of two tracks in three days * Could be balanced by adding more tracks if we don't want to drop the number of talks * Ask what our options are for number of tracks and days * More tracks also dilute focus/make it more chaotic * Let's discuss further after we hear about our options * Social events: there are many on the bid but could easily be dropped if budgeting requires * We need to establish sponsorship levels * It is good to find sponsors that also participate in GNOME.Asia sponsorship * Need to put together GNOME.Asia brochure and GUADEC brochure for sponsorship * If we can make it in time, let's send it out with the annual report to increase chance of sponsorship * Jeff, Shaun and Allan to help with the brochure * ACTION: Kat to invite GNOME.Asia and GUADEC teams to the next meeting to coordinate sponsorship brochure * Budget * Not many other categories we can add to the funding sources present on the bid * Need to start reaching out to companies ASAP so they can factor in their budget * ACTION: Shaun to review amounts that we typically charge our sponsors for GUADEC and GNOME.Asia, and need to come up with a proposal for this year before the next board meeeting * Video and live streaming expenses includes accommodation and transport for people to do this * Travel sponsorship helps bring ~50 attendees, so it's important * Social events were usually sponsored by companies, but in this case are part of the budget: could cut out if need to save money * Admin cost probably can't be reduced * Overall sum is in line with previous years and makes sense * Registration is still pay-what-you-want model, for moral and also legal reasons: fixed amounts would be considered registration fees rather than donations in Germany, which means we would be taxed as a corporate event * VOTE: accept Karlsruhe bid: +1 Kat, Cosimo, Shaun, Jeff. Allan abstained. * VOTE PASSED == Discussed on the mailing list == * No GUADEC bids to happen from Lyon * Bastien Nocera contacted the Board mentioning the fact no GUADEC bids are going to be announced from the Lyon team * HELLOTUX trademark licence agreement * The agreement lasts for two years. * The licensor is required to send royalty reports by email, every six months. * Royalties are $3.5 per item. * VOTE: Approve the trademark license agreement with HELLOTUX * +1 Allan, Jeff, Andrea, Cosimo, Christian * VOTE PASSED and agreement sent back to the HELLOTUX representatives == Completed actions == == Pending action items == * Shaun to review amounts that we typically charge our sponsors for GUADEC and GNOME.Asia, and need to come up with a proposal for this year before the next board meeting * Kat to invite GNOME.Asia and GUADEC teams to the next meeting to coordinate sponsorship brochure * Trademark registration followup with Pam (Kat) * Ubuntu GNOME agreement follwup with Pam (Allan) * Waiting for Pam to draw up a proposal. * GNOME logo use by podiatrist (Shaun) * Hellotux agreement (Allan) * Agreement was voted for on the mailing list and has been sent out. We are now waiting for it to be signed and returned. * Logo usage for tshirts (Jeff) * License agreement with ilovewhatido (Allan) * Freedesktop hackfests with Groupon money (Kat) * Privacy funds hackfest (Sri, Christian) * Allan will follow up with Pam with the result of further discussion about the Ubuntu GNOME logo (include GNOME Shell + Control Center in the agreement with an option for the Board to review) * Kat to draft a call for Free Desktop-style hackfests which would be sponsored with money raised for defence against Groupon * Christian to reach out to the ED Search committee and get some updates * Logo usage for t-shirts: Jeff to carry on with the process and follow up and have some general guidelines written down for future cases * Podiatrist possible trademark infringement: Shaun to check the trademark details for the GNOME logo and update the licensing page on the website * Allan to make a proposal for a different way to use the wiki/etherpad for action items, instead of using kanboard * Jeff to get advisory board contact details from Karen. If this fails, we need to start developing our own contacts and record them on the wiki. * Create a webpage for prior pants winners (Shaun and Allan) * Cosimo to follow up in the upcoming meetings and prepare a version of the CoC to be finally considered final over all the GNOME yearly events * Kat to draft a proposal for a privacy policy for review * Kat to draft a contract template for future use organizations for which we handle money * Kat to propose privacy bounty T&C/rules for review * Andrea to write the Privacy policy for GNOME services * Allan will look at gnome-software privacy issues from a legal standpoint * Cosimo to draft a proposal for the photography policy at GNOME conferences to discuss on foundation-list * Christian to investigate the GNOME gifts situation * Sri to coordinate with engagement team to better standardize the licensing of GNOME artwork * Jeff to find existing fundraising brochure/proposal documents and come up with one for fundraising for a sysadmin -- Cheers, Andrea Debian Developer, Fedora / EPEL packager, GNOME Sysadmin Team Coordinator, GNOME Foundation Membership & Elections Committee Chairman Homepage: http://www.gnome.org/~av
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