= Minutes for Tuesday, July 7th, 2015, 16:00 UTC = Next meeting date, Monday, July 20th, 2015, 17:00 UTC == Attending == * Rosanna Yuen * Jeff Fortin * Shaun McCance * Allan Day * Cosimo Cecchi * Ekaterina Gerasimova * Old board members attending * Marina Zhurakhinskaya * Tobias Mueller == Regrets == * Andrea Veri * Old board members: * Karen Sandler == Missing == * Christian Hergert * Old board members: * Sriram Ramkrishna == Board meeting == * Desktop Summit 2011 taxes * The Desktop Summit was reclassified as a commercial event rather than a charity fundraiser in 2014 * KDE e.V. had to pay more taxes (6821.95 EUR) on the profit as a result, which were paid in 2014 * Contacted GNOME to request half of the extra amount (3410.97 EUR) that had to be paid (as per agreement) * Supporting paperwork from the Finanzamt provided * Supporting paperwork does not correspond to the totals provided by KDE e.V. * Clarification has been requested but is not satisfactory * Need further clarificatoin * ACTION: Rosanna to request them the annotated document (circling the relevant amounts and calculations leading up to the total etc.) * Travel committee budget * Need to assign travel committee budget for future events ( https://wiki.gnome.org/Travel/Budget ) * The board allocates a budget for the travel committee bi-annually. * The last round (in October 2014) was quite small (6k) as we were worried about how the situation with regard to the Groupon trademark infringement would evolve * Does the travel committee need a new budget allocation now? * Yes * No events occurred since April 2015, but some are expected to occur in September. * It would be reasonable to allocate another 6k for April-September 2015 sooner rather than later * Budget for October 2015-March 2016 should be voted on by * We should also follow-up with Matthias whether the Boston/Montreal summit planning is underway; detailed organization notes from last year (where the coffee comes from?!) https://wiki.gnome.org/Events/Summit/Organization * ACTION: Allan to follow up and check on the status of the Boston/Montreal Summit * ACTION: Cosimo to take the vote for the new 6k allocation for the 2nd half of this financial year to the mailing list * ACTION: Rosanna to check that Andreas received the money for GUADEC accommodation * Travel subsidy for keynote at Open Source Hong Kong * https://mail.gnome.org/mailman/private/board-list/2015-June/msg00127.html * EUR 650.00 for Tobi to attend and present a keynote * Very late request (20th June for a 26th June event) * Tobi did not receive travel sponsorship from elsewhere, accomodation was covered by Open Source Hong Kong * VOTE: assign EUR 650.00 to Tobi for the event? +1 Allan, Jeff, Shaun; Cosimo and Kat abstain * VOTE PASSED * Annual report: * As things stand currently, it is not going to happen in time for GUADEC * It is extremely important to get paper copies out for adboard representatives to help justify their involvement with the GNOME Foundation * Badly needs more/new volunteers to get involved and write chunks of it * Current state: https://wiki.gnome.org/Engagement/AnnualReport/2014 * Jeff has been working on the intro letter for it * Shaun willing to take up prodding duties * GUADEC Adboard meeting * ACTION: Jeff to reach out again to adboard members, past & present, to encourage them to talk to us at GUADEC * ACTION: Allan to start drafting the agenda for that meeting through the mailing list * The Document Foundation would like to exchange Advisory Board members with the GNOME Foundation * Everyone: Excellent idea * Consider asking for booth at https://conference.libreoffice.org/ if we can staff it, and offering them to have a booth at GUADEC * ACTION: Kat to follow up * DEFERRED: https://kickstarter.com/projects/technoruninc/stratos/ * DEFERRED: General Foundation budget update * To mailing list: New standard meeting time (for the new board) * DEFERRED: GUADEC status update == Discussed on the mailing list == * VOTEs on invitations letters (for GUADEC participants needing a VISA) for GUADEC 2015 * Srinivasa Ragavan (former Board member, Evolution contributor, speaker) * Jonathan Kang (GSoC student) * Luo, Yangcheng (gnome-logs contributor) * VOTE regarding all the three applicants as the requests were sent as a cumulative e-mail: +1 Andrea, Karen, Jeff, Sri * Gift for Gavin Ferris * Gavin made his second significant donation to the GNOME Foundation * Allan proposed to send Gavin a framed poster with a special thank-you from the Board * https://cloud.gnome.org/index.php/s/MJy8nUY8FV9Q0Qd * VOTE: +1 Andrea, Jeff, Karen, Marina, Kat, Sri == Completed actions == * Marina to follow up with Andreas about the GUADEC 2015 proposed budget and with Fabiana about the party night event * Kat to mail back asking for more details on how the total amount we should pay was reached for Desktop Summit 2011 (old item) == Pending action items == * GUADEC Adboard meeting * Jeff to reach out again to adboard members, past & present, to encourage them to talk to us at GUADEC * Allan to start drafting the agenda for that meeting through the mailing list * Travel committee budget: * Allan to follow up and check on the status of the Boston/Montreal Summit * Cosimo to take the vote for the new 6k allocation for the 2nd half of this financial year to the mailing list * Rosanna to check that Andreas received the money for GUADEC accommodation * Desktop 2011 taxes: Rosanna to request KDE e.V the annotated document (circling the relevant amounts and calculations leading up to the total etc.) * Sri to forward the HELLOTUX brand use agreement to Pam for a first review * Board to follow up in the upcoming meetings and prepare a version of the CoC to be finally considered final over all the GNOME yearly events * Kat to create a private wiki page on the web services accounts holders and passwords * Allan and Kat decided to go for a private git account instead for security reasons * Kat to draft a proposal for a privacy policy for review * Kat to draft a contract template for future use organizations for which we handle money * Kat to propose privacy bounty T&C/rules for review * Karen to write the Privacy policy for GNOME services * Karen will look at gnome-software privacy issues from a legal standpoint * Karen to draft a proposal for the photography policy at GNOME conferences to discuss on foundation-list * Tobi to continue pursuing the fund collection in Europe * Tobi to talk to Andrea to move the PayPal data extraction scripts over to the GNOME infrastructure * Sri to investigate better uses of adsense/adwords on the GNOME websites * Sri to communicate to Rosanna and work on the donation for the West Coast hackfest * Sri, Marina, Kat to work on establishing criteria for drafting for the hiring committee for the ED role * Sri to investigate the GNOME gifts situation * Sri to coordinate with engagement team to better standardize the licensing of GNOME artwork * Jeff to find existing fundraising brochure/proposal documents and come up with one for fundraising for a sysadmin -- Cheers, Andrea Debian Developer, Fedora / EPEL packager, GNOME Sysadmin Team Coordinator, GNOME Foundation Membership & Elections Committee Chairman Homepage: http://www.gnome.org/~av
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