Minutes of the Board meeting of July 18th, 2014

= Minutes for Tuesday, July 18th, 2014, 16:00 UTC =

== Next meeting ==
 * Tuesday, July 25th, 2014, all day at GUADEC

== Attending ==
 * Ekaterina Gerasimova
 * Rosanna Yuen
 * Marina Zhurakhinskaya
 * Andrea Veri
 * Jeff Fortin
 * Karen Sandler
 * Sriram Ramkrishna

=== Regrets ===
 * Tobias Mueller 

=== Missing ===

== Board Meeting Agenda ==

 * Election of officers
  * President
   * Jeff
     * VOTE: +1 Marina, Kat, Sri; abstain Jeff, Andrea, Karen
   * Andrea
     * VOTE: +1 Marina, Karen; abstain: Jeff, Andrea, Kat, Sri
    * Jeff is the president
  * Vice president
   * Useful to have a president or vice president or CFO based in the USA for signing paperwork
   * Marina
    * VOTE: +1 Andrea, Jeff, Karen, Sri, Kat; abstain Marina
   * Marina is the vice president
  * Secretary (also discuss time period for publication of minutes)
   * Andrea
    * VOTE: +1 Kat, Karen, Marina, Sri, Jeff; abstain Andrea
   * Andrea is the secretary
  * Vice secretary
   * no nominations, ask Tobi
  * Treasurer
   * Kat
    * VOTE: +1 Karen, Marina, Sri, Jeff, Andrea; abstain Kat
   * Kat is the treasurer
 * Finalizing the meeting time for the new Board
  * Friday and Thusdays are best days
  * 16:00 UTC on Friday is best
  * Re-evaluate when the daylight savings time comes in
 * Monthly financial update
  * Monthly update
   * Many invoices paid.
   * All invoices for 2014 have been sent out. Additional income will only come from donations.
  * Planned spending
  * GNOME.Asia reimbursements (approx. $15000)
   * VOTE: +1 Marina, Jeff, Kat, Andrea
  * Accessibility campaign invoice $30000
   * VOTE: +1 Kat, Marina, Jeff, Andrea
  * OPW travel reimbursements
   * Suggestions
    * Reimburse interns without vote if all corresponding invoices are paid
    * Reimburse interns without vote if only the corresponding invoice is paid
    * Discuss at GUADEC in more detail
   * VOTE: reimburse USD 500 each to Brena Monteiro (Wikimedia) and Sara Mansouri (Mozilla) for
           travel to internship-related events?: +1 Kat, Marina, Karen, Jeff, Andrea

== Discussed on the mailing list ==

 * Privacy campaign
 * Visa fees reimbursements
 * Anti-harassment policy (a Code of Conduct for GNOME events)
 * Funding for yearbooks
 * Anti-harassment policy
  * The organisers proposed the same policy as for FOSDEM
  * Marina proposed a longer, more specific policy
  * VOTE: +1 Marina, Jeff, Karen, Andrea, Sriram; -1 Kat
 * OPW travel reimbursement for Maja Frydrychowicz (Mozilla)
  * VOTE: +1 Marina, Karen, Jeff, Andrea, Sri, Kat
 * Practice agreement for an intern's university
 * Partnership opportunity for dotCSS
 * GNOME Privacy Policy

== Completed Actions ==

 * Andreas, Joanie to draft thank you letters to our donors (obsolete)
 * Andreas to ask Karen and Pam how much we should  disclose to the community about the ongoing discussion 
with Groupon
 * Kat to contact Karen and Pam about the trademark use request from Carol Hanson
 * Marina to contact the GNOME.Asia local team on their current budget (done long ago)
 * Rosanna to contact Emily about the state of the GNOME.Asia payment (done long ago)

== Pending action items ==
 * All Directors to reply Andreas's/Kat's email on board list about visa fees reimbursements 
 * Andreas to put together a GNOME supporter card for our donors
 * Andreas to investigate the GNOME gifts situation
 * Emmanuele to send Zana and Tobi an update on FoG donors gifts
 * Emmanuele to draft a date and time for the post-release meeting
 * Joanie to draft a proposal for the photography policy at GNOME conferences to discuss on foundation-list
 * Joanie and Karen to meet and discuss about the photography policy for GNOME events
 * Kat to create a private wiki page on the web services accounts holders and passwords
  * Allan and Kat decided to go for a private git account instead for security reasons
 * Kat to draft a proposal for a privacy policy for review
 * Kat to draft a contract template for future use organizations for which we handle money
 * Karen to write the Privacy policy for GNOME services
 * Karen will look at gnome-software privacy issues from a legal standpoint
 * Tobi to continue pursuing the fund collection in Europe
  * Tobi to draft a new WHS agreement after the feedback from the board
 * Tobi to talk to Andrea to move the !PayPal data extraction scripts over to the GNOME infrastructure
 * Sri to investigate better uses of adsense/adwords on the GNOME websites
 * Sri to communicate to Rosanna and work on the donation for the West Coast hackfest
 * Sri, Marina, Kat to work on establishing criteria for drafting for the hiring committee for the ED role 
 * Zana to check the inventory of merch she has in storage (low priority)




Debian Developer,
Fedora / EPEL packager,
GNOME Sysadmin Team Coordinator,
GNOME Foundation Membership & Elections Committee Chairman

Homepage: http://www.gnome.org/~av

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