= Minutes for Tuesday, July 18th, 2014, 16:00 UTC = == Next meeting == * Tuesday, July 25th, 2014, all day at GUADEC == Attending == * Ekaterina Gerasimova * Rosanna Yuen * Marina Zhurakhinskaya * Andrea Veri * Jeff Fortin * Karen Sandler * Sriram Ramkrishna === Regrets === * Tobias Mueller === Missing === == Board Meeting Agenda == * Election of officers * President * Jeff * VOTE: +1 Marina, Kat, Sri; abstain Jeff, Andrea, Karen * Andrea * VOTE: +1 Marina, Karen; abstain: Jeff, Andrea, Kat, Sri * Jeff is the president * Vice president * Useful to have a president or vice president or CFO based in the USA for signing paperwork * Marina * VOTE: +1 Andrea, Jeff, Karen, Sri, Kat; abstain Marina * Marina is the vice president * Secretary (also discuss time period for publication of minutes) * Andrea * VOTE: +1 Kat, Karen, Marina, Sri, Jeff; abstain Andrea * Andrea is the secretary * Vice secretary * no nominations, ask Tobi * Treasurer * Kat * VOTE: +1 Karen, Marina, Sri, Jeff, Andrea; abstain Kat * Kat is the treasurer * Finalizing the meeting time for the new Board * Friday and Thusdays are best days * 16:00 UTC on Friday is best * Re-evaluate when the daylight savings time comes in * Monthly financial update * Monthly update * Many invoices paid. * All invoices for 2014 have been sent out. Additional income will only come from donations. * Planned spending * GNOME.Asia reimbursements (approx. $15000) * VOTE: +1 Marina, Jeff, Kat, Andrea * Accessibility campaign invoice $30000 * VOTE: +1 Kat, Marina, Jeff, Andrea * OPW travel reimbursements * Suggestions * Reimburse interns without vote if all corresponding invoices are paid * Reimburse interns without vote if only the corresponding invoice is paid * Discuss at GUADEC in more detail * VOTE: reimburse USD 500 each to Brena Monteiro (Wikimedia) and Sara Mansouri (Mozilla) for travel to internship-related events?: +1 Kat, Marina, Karen, Jeff, Andrea == Discussed on the mailing list == * Privacy campaign * Visa fees reimbursements * Anti-harassment policy (a Code of Conduct for GNOME events) * Funding for yearbooks * Anti-harassment policy * The organisers proposed the same policy as for FOSDEM * Marina proposed a longer, more specific policy * VOTE: +1 Marina, Jeff, Karen, Andrea, Sriram; -1 Kat * OPW travel reimbursement for Maja Frydrychowicz (Mozilla) * VOTE: +1 Marina, Karen, Jeff, Andrea, Sri, Kat * Practice agreement for an intern's university * Partnership opportunity for dotCSS * GNOME Privacy Policy == Completed Actions == * Andreas, Joanie to draft thank you letters to our donors (obsolete) * Andreas to ask Karen and Pam how much we should disclose to the community about the ongoing discussion with Groupon * Kat to contact Karen and Pam about the trademark use request from Carol Hanson * Marina to contact the GNOME.Asia local team on their current budget (done long ago) * Rosanna to contact Emily about the state of the GNOME.Asia payment (done long ago) == Pending action items == * All Directors to reply Andreas's/Kat's email on board list about visa fees reimbursements * Andreas to put together a GNOME supporter card for our donors * Andreas to investigate the GNOME gifts situation * Emmanuele to send Zana and Tobi an update on FoG donors gifts * Emmanuele to draft a date and time for the post-release meeting * Joanie to draft a proposal for the photography policy at GNOME conferences to discuss on foundation-list * Joanie and Karen to meet and discuss about the photography policy for GNOME events * Kat to create a private wiki page on the web services accounts holders and passwords * Allan and Kat decided to go for a private git account instead for security reasons * Kat to draft a proposal for a privacy policy for review * Kat to draft a contract template for future use organizations for which we handle money * Karen to write the Privacy policy for GNOME services * Karen will look at gnome-software privacy issues from a legal standpoint * Tobi to continue pursuing the fund collection in Europe * Tobi to draft a new WHS agreement after the feedback from the board * Tobi to talk to Andrea to move the !PayPal data extraction scripts over to the GNOME infrastructure * Sri to investigate better uses of adsense/adwords on the GNOME websites * Sri to communicate to Rosanna and work on the donation for the West Coast hackfest * Sri, Marina, Kat to work on establishing criteria for drafting for the hiring committee for the ED role * Zana to check the inventory of merch she has in storage (low priority) -- Cheers, Andrea Debian Developer, Fedora / EPEL packager, GNOME Sysadmin Team Coordinator, GNOME Foundation Membership & Elections Committee Chairman Homepage: http://www.gnome.org/~av
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