= Minutes for Tuesday, July 25th, 2014, 16:00 UTC = == Next meeting == * Wednesday, July 30th, 2014 at 09:00 UTC == Attending == * Ekaterina Gerasimova * Rosanna Yuen * Marina Zhurakhinskaya * Jeff Fortin * Sriram Ramkrishna * Tobias Mueller * Emmanuele Bassi (outgoing board) * Andreas Nilsson (outgoing board) * Andrea Veri (afternoon) === Regrets === * Karen Sandler * Joanmarie Diggs (outgoing board) === Missing === == Board Meeting Agenda == * Documenting our board decisions/measures wrt finances * Documented on the wiki: if a budget is 4 weeks late, expenses should be frozen; non-essential spending is currently frozen, although some exceptions have been made * Financial plans and ideas for the remainder of 2014 and til Q2 2015 * Missing invoice payments * Pants award * Groupon * Visa reimbursement policy * The board voted to reimburse for a rejected visa which triggered a discussion * Suggestion to modify policy text * Board can make exceptions for items which are normally not sponsored (https://wiki.gnome.org/Travel for a list of those items) * '''ACTION''': Marina will shuffle around some paragraphs to make it look nicer now. * '''ACTION''': Jeff will lead the efforts with interesting parties to prepare a new text hopefully for the next meeting * Friends of GNOME - perks * Do we want to buy 25 new LWN tokens? * +1: Kat, Tobi, Jeff, Marina, Andrea (Sri missing) * Rosanna will buy tokens * '''ACTION''': Tobi will mention that we pay for lwn codes when sending the offer to donors * '''ACTION''': Tobi will implement that "no gift" on the FoG page also means no LWN subscription * Receiving Donations in the EU via the WHS * Tobi sent around a new draft to the board * Tobi also sent it to the WHS and waits for feedback * Preparing for the GUADEC AGM (reports session & open floor): Andreas Nilsson to chair the sessions * GUADEC 2015 * We probably need to be more flexible with the date as the venue is being renovated * Discuss the availability of a venue and any other issues with the Gothenburg organization team To be discussed on Wednesday morning at GUADEC: * Outstanding brand use requests (ex: Julio Cesar Caraça's mail sent to licensing@ on 7 Jul 2014 20:05:14 -0700, titled: "Sharing an idea...") * Taking pictures for the Foundation's Web site * OPW - next round and beyond (on July 30, when Karen is there) == Discussed on the mailing list == * happybirthdaygnome.org renewal == Completed Actions == * Rosanna to contact Emily about the state of the GNOME.Asia payment * Marina to contact the GNOME.Asia local team on their current budget (obsolete) * Kat to contact Karen and Pam about the trademark use request from Carol Hanson * All Directors to reply Andreas's/Kat's email on board list about visa fees reimbursements (partially complete; obsolete) * Tobi to draft a new WHS agreement after the feedback from the board * Emmanuele to draft a date and time for the post-release meeting (obsolete from 3.12) * Jeff to send the agenda to the advisory board list for the upcoming meeting on the 30th at GUADEC * Kat to book a restaurant for advisory board meeting == Pending action items == * Andrea to improve board's docs about what a Board member should know before participating to board's decisions and discussions * Andreas to put together a GNOME supporter card for our donors * Andreas, Joanie to draft thank you letters to our donors * Andreas to investigate the GNOME gifts situation * Andreas to ask Karen and Pam how much we should disclose to the community about the ongoing discussion with Groupon * Emmanuele to send Zana and Tobi an update on FoG donors gifts * Jeff to lead the efforts with parties that are interested in sponsorship to prepare a new text hopefully for the next meeting * Jeff to send the agenda to the adboard * Joanie to draft a proposal for the photography policy at GNOME conferences to discuss on foundation-list * Joanie and Karen to meet and discuss about the photography policy for GNOME events * Kat to create a private wiki page on the web services accounts holders and passwords * Allan and Kat decided to go for a private git account instead for security reasons * Kat to draft a proposal for a privacy policy for review * Kat to draft a contract template for future use organizations for which we handle money * Karen to write the Privacy policy for GNOME services * Karen will look at gnome-software privacy issues from a legal standpoint * Marina will shuffle around some paragraphs to make it look nicer now * Marina check with engagement team about re-sharing GNOME-related job offers from adboard members * Tobi to continue pursuing the fund collection in Europe * Tobi to talk to Andrea to move the !PayPal data extraction scripts over to the GNOME infrastructure * Tobi will mention that we pay for lwn codes when sending the offer to donors * Tobi will implement that "no gift" on the FoG page also means no LWN subscription * Sri to investigate better uses of adsense/adwords on the GNOME websites * Sri to communicate to Rosanna and work on the donation for the West Coast hackfest * Sri, Marina, Kat to work on establishing criteria for drafting for the hiring committee for the ED role * Zana to check the inventory of merch she has in storage (low priority) -- Cheers, Andrea Debian Developer, Fedora / EPEL packager, GNOME Sysadmin Team Coordinator, GNOME Foundation Membership & Elections Committee Chairman Homepage: http://www.gnome.org/~av
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