Meeting Minutes Published - August 19, 2010
- From: Brian Cameron <brian cameron oracle com>
- To: foundation-list <foundation-list gnome org>, foundation-announce gnome org
- Subject: Meeting Minutes Published - August 19, 2010
- Date: Thu, 02 Sep 2010 21:43:13 -0500
The meeting minutes for the August 19th GNOME Foundation board meeting
is now published. Refer here:
http://live.gnome.org/FoundationBoard/Minutes/20100819
Other past board meetings are archived here:
http://live.gnome.org/FoundationBoard/Minutes
-- text of the latest minutes follows --
Minutes for Meeting of August 19th, 2010
Next Meeting
* September 2nd, 2010
Attending
* Andreas Nilsson
* Bastien Nocera
* Og Maciel (late)
* Paul Cutler
* Rosanna Yuen
* Stormy Peters
Regrets
* Brian Cameron (GNOME.Asia)
* Emily Chen (GNOME.Asia)
* Germán Póo-Caamaño
Missing
Recurring Items
* Review past action items.
* Did each person with action items send their status reports to
the board list before the meeting?
* Approve and make sure that minutes of last meeting were published
to foundation-announce and foundation-list.
* Make sure to start up the gobby server for better note taking.
* Update foundation.gnome.org website.
New Items
* Annual Report
o Daniel Galleguillos needs some feedback. Andreas will look
at it right after the meeting.
+ ACTION: Andreas will get feedback for the Annual
Report for Daniel Galleguillos.
* 2010 Q2 GNOME Quarterly Report Update
o All reports now in! Just need to put in format; Vinicius
Depizzol will help. Hope to be done by Monday.
* Fiscal Year Budgeting Process.
o Been discussing process. First step is to reach out to
local user groups. About to kick off process. Everyone
needs to help - cannot be all German.
* GNOME IRC Meeting
o Define topics. Paul Cutler will start a brainstorming
process for the topics.
* Boston Summit
o Fees for the venue. The organizers are working on getting
free rooms. John (J5) Palmieri has pinged them every week
or so and we have not heard back in a while.
* Hackfests
o GTK+ and WebKitGTK+
+ Both are a go.
+ Do they need funding? Have they done fundraising?
+ ACTION: Andreas will find out if the GTK+ and
WebKitGTK+ Hackfests need help fundraising.
o Developer Docs. Looks good now with goals and lots of good
attendees.
o Dave Richards from the City of Largo would like to host a
hackfest at the Boston Summit. He is particularly
interested in something around thin clients.
+ ACTION: Bastien will reach out to Dave Richards from
the City of Largo to plan for a hackfest there.
o Board mentors for hackfest organizers idea.
+ ACTION: Stormy will ask Diego Urrelo if he would like
to continue to work on the board mentors for hackfest
organizers idea.
* Nokia Proposal
o We met with Nokia to discuss Bastien's proposal: use
$50,000 to contract out work to make GTK+ et al work on the
platform. They were in agreement. Bastien is now writing up
a call for bids. MeeGo might be interested in helping with
events around underlying technologies.
+ ACTION: Bastien to write up a call for bids for Nokia
proposal, and discuss the technology with people from
Nokia.
* GNOME 3 as a Foundation Goal
o Discussion with membership
o Emails sent to foundation-list, but not much response.
Should we run another survey?
+ We want to do another survey for sure (keep questions
simple)
+ ACTION: Og to help in getting the GNOME 3 as a
Foundation Goal survey topics together
+ ACTION: Stormy to share feedback on how to build the
questions for the GNOME 3 as a Foundation Goal
survey.
* Advisory Board fees for small businesses
o ACTION: Paul will follow-up with Board to read the Advisory
Board fees for small businesses proposal, ask for feedback
and set a date to vote by.
* Initial Marketing Contract
o Please vote. Any questions?
* security@ being an alias for board-list
o Followed up, just need to "do it" (security@ or release-
team-private@ ?)
* GNOME IRC Meeting
o Schedule next (no Q&A at AGM)
* Mentoring new board members program
o Create a mail list like: board-mentor gnome org ? (Pending
to Paul)
o Collect mentor wish list from mentees.
* Marketing arrangement for Ronaldo Padula (Loja Geek Depto
Comercial) to sell GNOME branded merchandise in Brazil.
o Email was sent to Ronaldo but he has not replied. Og will
follow up.
* GnuCash - status
o Latest GnuCash file updated on July 19th by Rosanna. Still
need automation help!!
* Pre-purchasing tickets via a service like Orbitz.
o Stormy thinks they are really not interested as they
randomly return calls and never agree on a time to meet.
Other ideas for companies that might do this for us? What
services do your companies use? (HP used Carson Wagonlite
or something like that).
o Red Hat uses AMEX.
o Will check what rPath uses. (Og)
* GULEV Free & Open Source Software Conference 2010" (GFOSSCon) to
be held in Cancún MX, from November 17 to 19, 2010.
o ACTION: Og to help come up with a list of possible
speakers.
* GNOME Trademarks
o TM can claim without formal registration
o Do we want a (R) registered trademark on the correct GNOME
foot / logo?
o GNOME foot (old) has a registered trademark
o French website
+ ACTION: Bastien to send the French website a
follow-up email about GNOME Trademarks
Completed Actions
* Andreas - Follow up with Vincent about the copyright assignments
policy.
* Brian - Will track progress of GNOME.Asia event organization.
* Emily - Will work with Rosanna on on transferring the money to
GNOME.Asia.
* Paul - Will reschedule the GNOME Foundation IRC meeting. -
Scheduled for July 10th @ 14:00 UTC
* Paul - Will talk to the sysadmin team about setting up a gobby
server for the GNOME Foundation board to use for minute taking.
* Stormy - Set up a Euro bank account. This is on hold for now.
Talked to SFLC about setting up a European nonprofit as an
option. Not something we need to do now. Bastien is going to look
at other options too.
* Stormy - To follow up with the Advisory Board about acquiring a
second machine. Email sent, but no response yet. If we want one,
we should buy one at this point.
* Stormy - To send Bastien contact details for Nokia Advisory Board.
* Stormy - Will ask Diego Urrelo if he would like to continue to
work on the board mentors for hackfest organizers idea. This new
action was done after the meeting.
* Stormy - To share feedback on how to build the questions for the
GNOME 3 as a Foundation Goal survey. This new action item was
done after the meeting.
* Vincent - To contact Murray Cumming for a person to look over the
Berlin Desktop Summit organization.
* Vincent - To mail KDE eV board to tell about our vote for Desktop
Summit.
* Vincent - To update the foundation page about advisory board fees
for non-profits.
* Vincent - To talk to previous board members to see if they want
to participate in mentoring new board members.
Obsoleted Actions
* Germán - To write a list of demands and details for the Berlin
Desktop Summit bid (discussion about the dates, etc.). This
activity was proposed only if there was time available, but there
was not.
* Germán - Will talk with the GUADEC organizers to find out what
happened as a result of the discussion about the terms and
conditions.
* Stormy - Will write a proposal how to spend the money from Nokia
to improve GNOME mobility based on discussion. Bastien is doing
some research on this. (Bastien is doing this.)
Status of action items
* Andreas - Will finish the Friends of GNOME revamp and find
someone with proper javascript skills to help.
* Andreas - Follow up with Vincent about creating a Philosophy page
on the GNOME Wiki.
* Andreas - Will follow up with Andrew Savory from LiMo to see if
relevant information from their GTK+ study can be made more
public.
* Bastien - Will try to find people who can consolidate the
feedback about the Texas Instruments Zoom2 device to provide back
to Texas Instruments.
* Bastien - Will help Stormy identify some opportunities how to
best use the money provided by Nokia.
* Bastien - To discuss technical Nokia plans with regards to MeeGo
for Handsets.
* Bastien - To contact some international banks for the possibility
of a US-based dual-currency account (probably will not work, as
Stormy already did research.
* Bastien - To find contacts at HP who are working on GNOME with
Palm OS.
* Bastien - Will take over the internal review process task from
Diego (hopefully he can automate it).
* Bastien - To find a way to automate the process of exporting
results from internal review process and email it to the board.
* Bastien - To discuss the use of badges (a-la Creative Commons,
last.fm page colors, or PSN badges).
* Bastien - To talk to Olav Vitters about using bugzilla to track
Friends of GNOME post card sending.
* Bastien - To get _a_ WebOS/Palm contact from Lennart Poettering.
* Bastien - To contact the BBC to discuss about possible
collaboration in working directly with GNOME.
* Bastien - Will investigate whether security gnome org should be
sent to release team instead of the board.
* Bastien - Will ask for feedback about GUADEC on gnome-foundation
list.
* Bastien - Will create private Wiki page to sort ideas about how
to better organize events like GUADEC.
* Bastien - Will touch base with Gil Forcada and Luis Villa and add
their feedback about GUADEC.
* Brian - Get information about what should be in an "Employee
Handbook". Draft approved by board. Now under review by the GNOME
legal team.
* Brian - Develop trademark usage forms for common use cases. James
Vasile from legal is working with Brian on this.
* Diego - Will send an updated "Día GNOME" article for the Annual
Report.
* Emily - To write a proposal for new board members mentoring
program.
* Germán - Will share the financial data that was provided to the
advisory board to foundation-list.
* Germán - Will follow up with Shaun McCance about how the board
can help with his proposal for funding developer documentation.
ONGOING: There will be a BOF on Developer Documentation at GUADEC
+ further conversation with Shaun might help to clarify what
would be needed.
* Germán - Will help Paul put together the Financial Report for the
Annual Report.
* Germán - Will update the Travel policy to cover the extra costs
(such as visa, vaccinations, etc.) when the board requests that a
representative attends an event on behalf of GNOME Foundation.
* Germán - Will write a template that people who fill out bids can
complete that can be made public.
* Germán - To discuss with GNOME Hispano about them handling GNOME
Foundation money in Euros (€).
* Germán - To track if the new method of boletos generates more or
less money from Brazil.
* Germán - Will follow up with Murray about Ekaterina (Kat)
Gerasimova helping with planning and possible "ack" as a sponsor.
* Jorge - Check records of organizations with existing contracts to
use the GNOME trademark. Taken over from Vincent. Look at the
archives in 2005 and try to determine which companies can use the
GNOME trademark. Know what kind of contracts we had with them.
* Jorge - Will reach out to Linaro to see if GNOME can more
effectively work with them.
* Og - Will create a new wiki page to explain the process for
handling emails sent to security gnome org
* Og - Will take over from Diego the task to work Jonh to determine
how Ronaldo Padula (Loja Geek Depto Comercial) should send
profits to the GNOME Foundation and then work with Ronaldo to
finalize arrangements. The Brasilian Free Software Association is
likely to help us out here, on the plus side we will also be able
to take "boleto" donations.
* Paul - Will send an email to the foundation-list and the gnucash
list seeking someone to take over the GnuCash automation. Taken
over from Behdad Esfahbod.
* Paul - Will lead putting together the GNOME Annual Report.
* Paul - Will follow up with Germán about the financial data for
the Annual Report.
* Paul - Will organize the next GNOME Foundation IRC meeting and
create an agenda.
* Paul - Will look into finding contacts for additional GNOME.Asia
sponsors.
* Paul - Will work on 2010 Annual Report.
* Paul - To fix the annual report: remove all TM in the GNOME
logos, s/GNOME Asia/GNOME.Asia/g, use right font for GNOME logo.
* Paul - To start work on next 2011 Annual Report ASAP (due start
FY2012)
* Paul - To work with Jonathan Blandford for the pants article in
the annual report.
* Paul - To mail the URL of the annual report to board for feedback.
* Paul - To talk to Jonh Wendall to see how we can localize Friends
of GNOME web site.
* Paul - Will work with Gil Forcada from guifi.net and gnome-
marketing to define the best way for organizations like guifi.net
to participate in the GNOME community. Not many replies from the
community. Diego will draft something more concrete for gnome-
marketing to determine the best name and process for managing
this. There was a discussion on the mailing list and a few good
ideas, Diego will wrap them up and send them again for further
comments.
* Paul - Update the blog and planet to highlight that people are
expected to sign and follow the GNOME Code of Conduct.
* Paul - Will send an email to the board to put together an agenda
for a GNOME IRC meeting.
* Paul - To make sure Board members have access to the Foundation
blog.
* Paul - Will create a board-mentor mailing list.
* Paul/Germán - Automate the process of entering PayPal
information into GnuCash. Taken over from Behdad Esfahbod.
* Rosanna - Research the GNOME Guidestar website and update if
necessary. Rosanna sent an update about the status of Guidestar,
but work is still needed. Need to find someone to keep the
website up-to-date.
* Rosanna - Will apply for the GNOME credit card. Status: Filled
out initial application, have appointment next Wednesday with the
bank to continue process.
* Rosanna - To find out how many donations The GNOME Foundation has
had from Brazil in the past year by month.
* Ryan - To ask on gtk-devel-list for a quick estimate of costs
(trip/dates) for the GTK+ hackfest.
* Stormy - To schedule a meeting with companies that do consulting
work with GNOME to start discussions on how we can help (how can
we work together). Sent email. Got a couple of positive responses.
* Stormy - To follow up with Orbitz to find out if the GNOME
Foundation can pre-purchase travel tickets. Tried to contact them
several times. Exchanged emails to set up a time - they didn't
respond to availability.
* Stormy - To work with John (J5) Palmieri to renegotiate the costs
for the Boston Summit.
* Stormy - To add advisory board member roles to wiki.
* Stormy - To add the information she got about opening nonprofits
in other countries to the wiki.
* Stormy - To follow up with Friends of GNOME post card senders to
make sure they have sent them.
* Stormy - Will follow up the GULEV Free & Open Source Software
Conference 2010 organizers and provide them with a list of
potential GNOME speakers in Mexico. Waiting on Og for the list.
New Action Items
* Andreas - Will get feedback for the Annual Report for Daniel.
* Andreas - Will find out if the GTK+ and WebKitGTK+ Hackfests need
help fundraising.
* Bastien - Will reach out to Dave Richards from the City of Largo
to plan for a hackfest there.
* Bastien - To send the French website a follow-up email about
GNOME Trademarks.
* Bastien - To write up a call for bids for Nokia proposal, and
discuss the technology with people from Nokia.
* Emily - Will provide the necessary information and help for them
to build a users group in Taipei.
* Emily- For Women's program, Emily will introduce the local leader
to Marina Zhurakhinskaya.
* Og - To help in getting the GNOME 3 as a Foundation Goal survey
topics together.
* Og - To help come up with a list of possible speakers.
* Paul - Will follow-up with Board to read the Advisory Board fees
for small businesses proposal, ask for feedback and set a date to
vote by.
* Stormy - Will ask Diego Urrelo if he would like to continue to
work on the board mentors for hackfest organizers idea.
* Stormy - To share feedback on how to build the questions for the
GNOME 3 as a Foundation Goal survey.
Discussed on the mailing list
* Planning meetings with the Berlin organizers and KDE board to
plan for the Desktop Summit 2011.
* Planning for the GTK+ hackfest in Coruña (October 18-22).
* Discussion about sending Stormy to an upcoming GNOME event in
Latin America since she has not yet traveled there.
* Discussion about having a hackfest in Bolzano, Italy. Needing to
identify a good topic.
* Discussion about how to best direct security gnome org To the
board or to the release team?
* Discussion about improving the GNOME Foundation By Laws.
* Discussion about the GNOME Foundation board member mentoring
program that Emily is organizing.
* Pushing forward with System Administrator interview & hiring
process.
* So far the "Free Agent" t-shirt has made €932.40, but cost
€1051.13 to print. Brian plans to sell more at the Boston Summit
to recoup remaining cost.
* Brian has been working with Stormy so she can receive NIAC
training classes.
* Discussion about possibly subcontracting some GNOME marketing
work.
* The GNOME Foundation received a request for a GIMP LMG
Reimbursement from Michael Schumacher.
* Polk State College (PSC) and University of South Florida
Polytechnic (USFP) are collaborating in a joint project and are
interested in having their students study GNOME related projects.
* Bastien set up the GUADEC Feedback page:
o http://live.gnome.org/FoundationBoardPrivate/GuadecFeedback
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