Meeting Minutes Published - July 15, 2010
- From: Brian Cameron <brian cameron oracle com>
- To: foundation-list <foundation-list gnome org>, foundation-announce gnome org
- Subject: Meeting Minutes Published - July 15, 2010
- Date: Thu, 05 Aug 2010 12:51:43 -0500
The meeting minutes for the June 24th GNOME Foundation board meeting
is now published. Refer here:
http://live.gnome.org/FoundationBoard/Minutes/20100715
Other past board meetings are archived here:
http://live.gnome.org/FoundationBoard/Minutes
-- text of the latest minutes follows --
Minutes for Meeting of July 15, 2010
Next Meeting
* July 25th, 2010 at GUADEC
Attending
* Andreas Nilsson
* Brian Cameron
* Diego Escalante Urrelo
* Emily Chen
* Germán Póo-Caamaño
* Jorge Castro
* Og Maciel
* Paul Cutler
* Rosanna Yuen
* Srinivasa Ragavan
* Stormy Peters
* Vincent Untz
Regrets
* Bastien Nocera
Missing
Recurring Items
* Review past action items.
* Did each person with action items send their status reports to
the board list before the meeting?
* Approve and make sure that minutes of last meeting were published
to foundation-announce and foundation-list.
* Make sure to start up the gobby server for better note taking.
* Update foundation.gnome.org website.
New Items
* Welcome to new board members, and fairwell to members stepping
down from the board.
* Reassigning key action items:
o ACTION: Diego to send an email to board-list to pass on the
internal-review-process hat
o ACTION: Og will take over from Diego and talk to John and
Ronaldo Padula (Loja Geek Depto Comercial).
* GNOME IRC Meeting Update, and schedule for next meeting
o Attended by few Foundation members including Board members.
Updates on various topics have been included in the minutes.
o http://live.gnome.org/FoundationBoard/Minutes/IRC20100710
o To improve attendance at future meetings, the Board agreed
to prepare an agenda prior to the next meeting, which is a
month after GUADEC and a month before GNOME 3.0.
o ACTION: Paul will organize the next GNOME Foundation IRC
meeting and create an agenda.
* Meeting planning for GUADEC
o GNOME Advisory Board Meeting Update
+ Advisory Board meeting will be on Tuesday, July 27th
at 09:30am local time.
+ ACTION: Stormy will mail the agenda for the GNOME
Advisory Board meeting.
o Board meeting:
+ Board meeting will be held on Sunday, July 25th at
09:30am local time.
* Feedback from membership about Stormy's bonus
o The board will rework how information about Stormy's bonus
and performance reviews moving forward. The process will be
to focus more on getting better feedback about GNOME
Foundation goals in general.
* The Board is negotiating with requests for additional funds from
the GNOME.Asia Summit organizers
o ACTION: Emily to mail the list about final GNOME.Asia
financial situation so that the board can make budget
decisions.
* Boston Summit
o Venue fee is higher than compared with previous years. This
is in part due to our need to change the date.
o ACTION: Stormy to work with John (J5) Palmieri to
negotiate the costs for the Boston Summit.
* Desktop Summit 2011: comments on the bids, participating in
interviews
o Updated bids from:
+ Berlin
+ Bulgaria: No response.
+ Istanbul
o ACTION: Paul and Brian have volunteered to help out with
the Desktop Summit 2011 bid interviews.
* Free Agent t-shirt.
o The Board approved printing 100 t-shirts.
o ACTION: Brian to make arrangements to print 100 "Free
Agent" t-shirts to have at GUADEC.
* 2010 Q2 GNOME Quarterly Report Update
o ACTION: All board members - The Board agreed to review the
2010 Q2 GNOME Quarterly Report draft sent by Brian.
* Annual Report update
o ACTION: Paul will send an email update about the Annual
Report to the board.
* GNOME 3 as a Foundation goal:
o Discussion has been started on foundation-list with few
responses. Need to invigorate the discussion. The Board
plans to run another survey to try and get more useful
feedback from the community. The last survey did not
generate very useful information, but we could likely get
better information by asking about technical and
non-technical goals separately.
Completed Actions
* Germán - Will contact the students from Bangladesh who requested
an invitation letter to find out details about what they need and
to address the concerns raised by the organization. -- Bharath
Acharya took care of it, the details were received and an
invitation letter was sent on July 9th, 2010.
* Stormy - Will contact Eitan Isaacson to make sure that plans are
made to get a booth a CSUN.
* Stormy - Will follow up with Om Chandra (a teacher of Ministry of
Education, Youth, and Sport of Cambodia and an E-Learning
Training Coordinator of Open Learning Program of Open Institute
NGO) to find out if he should receive travel subsidy to GUADEC.
Suggested that he attend GNOME Asia and that we then follow up
with some local training.
* Stormy - Will publish the results of our GNOME Foundation Goals
survey.
* Stormy - Will set up a doodle survey to figure out the time for
the future board meetings.
* Vincent - To send a Thank You note to Fernando for representing
GNOME at Idlelo.
* Board members - Must read the bids received for the Desktop
Summit 2011 and make comments or propose questions that have not
already been raised.
Status of action items
* Bastien - Will try to find people who can consolidate the
feedback about the Texas Instruments Zoom2 device to provide back
to Texas Instruments.
* Bastien - Will help Stormy identify some opportunities how to
best use the money provided by Nokia.
* Brian - Get information about what should be in an "Employee
Handbook". Draft approved by board. Now under review by the GNOME
legal team.
* Brian - Develop trademark usage forms for common use cases. James
Vasile from legal is working with Brian on this.
* Brian - Will track progress of GNOME.Asia event organization.
* Brian - Will provide to Bastien the feedback received so far
about the Texas Instruments Zoom2 devices.
* Diego - Taken over from Stormy. Will work with Gil Forcada from
guifi.net and gnome-marketing to define the best way for
organizations like guifi.net to participate in the GNOME
community. Not many replies from the community. Diego will draft
something more concrete for gnome-marketing to determine the best
name and process for managing this. There was a discussion on the
mailing list and a few good ideas, Diego will wrap them up and
send them again for further comments.
* Germán - Will share the financial data that was provided to the
advisory board to foundation-list.
* Germán - Will follow up with Shaun McCance about how the board
can help with his proposal for funding developer documentation.
There will be a BOF on Developer Documentation at GUADEC +
further conversation with Shaun might help to clarify what would
be needed.
* Germán - Will talk with the GUADEC organizers to find out what
happened as a result of the discussion about the terms and
conditions.
* Germán - Will help Paul put together the Financial Report for the
Annual Report.
* Germán - Will update the Travel policy to cover the extra costs
(such as visa, vaccinations, etc.) when the board requests that a
representative attends an event on behalf of GNOME Foundation.
* Germán - Will write a template that people who fill out bids can
complete that can be made public.
* Jorge - Check records of organizations with existing contracts to
use the GNOME trademark. Taken over from Vincent. Look at the
archives in 2005 and try to determine which companies can use the
GNOME trademark. Know what kind of contracts we had with them.
* Jorge - Will reach out to Linaro to see if GNOME can more
effectively work with them.
* Paul - Will send an email to the foundation-list and the gnucash
list seeking someone to take over the GnuCash automation. Taken
over from Behdad.
* Paul - Will lead putting together the GNOME Annual Report.
* Paul - Will follow up with Germán about the financial data for
the Annual Report.
* Paul - Will talk to the sysadmin team about setting up a gobby
server for the GNOME Foundation board to use for minute taking. -
In progress - waiting for external IP from Red Hat for new VM
* Paul/Germán - Automate the process of entering PayPal information
into GnuCash. Taken over from Behdad.
* Rosanna - Research the GNOME Guidestar website and update if
necessary. Rosanna sent an update about the status of Guidestar,
but work is still needed. Need to find someone to keep the
website up-to-date.
* Rosanna - Will apply for the GNOME credit card. Status: Filled
out initial application, have appointment next Wednesday with the
bank to continue process.
* Stormy - To schedule a meeting with companies that do consulting
work with GNOME to start discussions on how we can help (how can
we work together). Sent email. Got a couple of positive
responses. Hoping to meet at GUADEC.
* Stormy - To follow up with the Advisory Board about acquiring a
second machine. Email sent, but no response yet.
* Stormy - Set up a Euro bank account. This is on hold for now.
Talked to SFLC about setting up a European nonprofit as an
option. Not something we need to do now.
* Stormy - To follow up with Orbitz to find out if the GNOME
Foundation can pre-purchase travel tickets. Pinged them several
times. Exchanged emails to set up a time - they didn't respond to
availability.
* Stormy - Will write a proposal how to spend the money from Nokia
to improve GNOME mobility based on discussion. Bastien is doing
some research on this.
* Stormy/Vincent - Will ping the GULEV Free & Open Source Software
Conference 2010 organizers and provide them with a list of
potential GNOME speakers in Mexico.
* Vincent - Update the blog and planet to highlight that people are
expected to sign and follow the GNOME Code of Conduct. BLOCKED:
Waiting for Jorge's action on Code of Conduct.
* Vincent - Work with Michael Meeks and Bradley Kuhn on a policy
for copyright assignments. ONGOING: just need to announce it.
* Vincent - Create a Philosophy page on the GNOME Wiki. ONGOING:
need to solidify the wiki page a bit, asked Luis to work on
licensing policy.
* Vincent - Will help Stormy collect names of possible speakers for
GULEV Free & Open Source Software Conference 2010" (GFOSSCon) to
be held in Cancún, MX. ONGOING: didn't get any new names (I was
told the organizers could ping the people directly :/)
New Action Items
* Brian - To make arrangements to print 100 "Free Agent" t-shirts
to have at GUADEC.
* Brian and Paul - Have volunteered to help out with the Desktop
Summit 2011 bid interviews.
* Diego - To send an email to board-list to pass on the internal-
review-process hat
* Emily - To mail the list about final GNOME.Asia financial
situation so that the board can make budget decisions.
* Og - Will create a new wiki page to explain the process for
handling emails sent to security gnome org
* Og - Will take over from Diego the task to work Jonh to determine
how Ronaldo Padula (Loja Geek Depto Comercial) should send
profits to the GNOME Foundation and then work with Ronaldo to
finalize arrangements. The Brasilian Free Software Association is
likely to help us out here, on the plus side we will also be able
to take "boleto" donations.
* Paul - Will organize the next GNOME Foundation IRC meeting and
create an agenda.
* Paul - Will send an email update about the Annual Report to the
board.
* Stormy - Will mail out the agenda for the GNOME Advisory Board
meeting.
* Stormy - To work with John (J5) Palmieri to renegotiate the costs
for the Boston Summit.
Discussed on the mailing list
* The board agreed the next GNOME Foundation board of directors
meeting will be held on July 15th, two weeks before the
face-to-face board meeting at GUADEC.
* The GNOME Foundation has received confirmation for rooms at MIT
for the weekend of November 6th. MIT is wanting to charge money
for the facilities this year and negotiations are underway.
* The GNOME.Asia Summit organizers requested that the $5,000 (USD)
that The GNOME Foundation is holding for them be transferred to
their account to cover costs. They asked for $4,225 (USD) in
additional funds to cover the costs of the event plus $5,640
(USD) to cover travel costs.
* Planning for the GNOME IRC meeting on Saturday, July 10th:
o
http://mail.gnome.org/archives/foundation-list/2010-June/msg00196.html
* Planning for the next Advisory Board meeting.
* Planning for the 2010 Q2 GNOME Quarterly Report. People
responsible for sections have been asked to provide content.
* Planning for Developer training at GUADEC.
* Review of bids received for the 2011 Desktop Summit and
preparation to make the bids public.
* The results from the survey ran in January to find out what the
GNOME Foundation thinks are important Foundation goals were
published.
o
http://mail.gnome.org/archives/foundation-list/2010-January/msg00135.html
o
http://mail.gnome.org/archives/foundation-list/2010-June/msg00203.html
* Discussion about completing the Annual Report.
* Review of sysadmin applications received, now starting interview
process.
* Jonh Wendell suggested using the services of "Associação Software
Livre Brasil (ASL)" in order to make it easier for people from
Brazil to donate to GNOME. They would keep 10% of incoming money
as a fee and also bank taxes and all administrative taxes. For
example, for each Boleto, there is a fixed tax of R$4.00, no
matter the value of the donation. So, if one wants to donate
R$100.00, actually he has to pay R$104.00. R$4.00 goes to the
bank, R$100.00 goes to the GNOME-BR account. Then at the end of
the month, R$10.00 (10%) goes to the ASL entity. This idea is
under consideration.
o http://associacao.softwarelivre.org/
* Discussion about making public Stormy's last bonus review (for
the time period 10/09 to 03/10).
o
http://mail.gnome.org/archives/foundation-list/2010-July/msg00000.html
* Brian Cameron and James Vasile provided an updated GNOME
"Trademark Agreement for User Groups" document and the board is
reviewing it.
* Discussion about printing the "Free Agent" GNOME t-shirt:
o
http://mail.gnome.org/archives/marketing-list/2010-June/msg00036.html
* Discussion about being ready for GNOME 3.0.
* Discussion about finalizing the GNOME Speaker Guidelines.
* Discussion about waiving Advisory Board fees for nonprofits. The
GNOME Foundation currently waives them for several 501(c)(3)
organizations.
* Discussion about how to best engage with Om Chandara, a teacher
of Ministry of Education, Youth, and Sport of Cambodia and an
E-Learning Training Coordinator of Open Learning Program of Open
Institute NGO.
* Discussion about who should receive the Thank You pants at GUADEC
in 2010.
* Discussion to help and mentor new board members.
* Richard Stallman asked about "GNOME Open Desktop Day" and
requested that this sort of event should be more clearly
associated with free software rather than open software.
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