Meeting Minutes Published - April 1, 2010

[Brian Cameron <Brian Cameron Sun COM>]

The meeting minutes for the April 1st GNOME Foundation board meeting
is now published.  Refer here:

           http://live.gnome.org/FoundationBoard/Minutes/20100401

Other past board meetings are archived here:

           http://live.gnome.org/FoundationBoard/Minutes

-- text of the latest minutes follows --

Minutes for Meeting of April 1st, 2010

Next Meeting

    * April 15th, 2010

Attendance

    * Diego Escalante Urrelo
    * Brian Cameron
    * Germán Póo-Caamaño
    * Jorge Castro
    * Rosanna Yuen
    * Srinivasa Ragavan
    * Stormy Peters
    * Vincent Untz

Regrets

    * Paul Cutler

Missing

Recurring Items

    * Review past action items.
    * Did each person with action items send their status reports to
      the board list before the meeting?
    * Approve and make sure that minutes of last meeting were published
      to foundation-announce and foundation-list.
    * Make sure to start up the gobby server for better note taking.
    * Update foundation.gnome.org website.

New Items

    * When will Foundation board and advisory board meetings be held at
      GUADEC?
          o The board meeting - on Sunday.
          o The advisory board meeting - on the Tuesday before the
            conference.
                + ACTION - Stormy to confirm having the advisory board
                  meeting on the Tuesday before the conference with the
                  advisory board and confirm.
    * Vote on the new Code of Conduct
          o Add changes proposed by Brian and Murray and then vote.
          o ACTION - Vincent - Announce that the new Code of Conduct is
            approved
    * Hackfest sponsorships
          o Travel requests for the Marketing hackfest were approved by
            the board.
          o Codethink interested in sponsoring snacks at the PyGTK
            hackfest.
    * Finding a volunteer for the remaining Texas Instruments Zoom2
      device.
          o Three applications have been received.
          o The board has not yet started the process of reviewing the
            applications.
          o ACTION - Brian to review the proposals for the TI Zoom2
            project and start discussion with the board to make a
            decision.
    * Budget for Brazilian Events
          o Brian sent Jonh Wendell an email requesting a more detailed
            budget before decisions are made.
          o Jonh Wendell is looking at how to increase sponsorships in
            Brazil.
          o ACTION - Brian follow up with Jonh Wendell and find out if
            he needs anything soon for Brazilian event planning.
    * Charles Kerr donated money to Friends of GNOME some time ago and
      has not received his gift.
          o On Rosanna's TODO list for next week.
    * Board performance review and surveys
          o ACTION - Diego to send out the performance review emails to
            the board and start the process.
    * Friends of GNOME Ruler
          o In March we raised $5,173! Double what we got in February!
          o People love the ruler.
          o ACTION - Paul - When we reach the Friends of GNOME goal,
            put a thank you banner up there instead. Save the ruler for
            the next set of goals. Next time we should consider
            counting badges, or number of subscribers so it is not
            always just measuring money.
    * Sysadmin hiring
          o ACTION - Vincent will ping Bradley Kuhn to see if he can
            lead the team to interview sysadmin candidates.
    * Events in Africa
          o FOSS Nigeria in Kano, Nigeria (April 23-25)
                + Luis de Bethencourt is now unable to represent GNOME
                  at this event.
                + Alberto Ruiz is now planning to represent GNOME.
                + Codethink would like a press release before and after
                  mentioning them.
          o Idlelo, an open source event in Accra, Ghana (May 17-21).
                + Ben Konrath and Fernando Herrera will be representing
                  GNOME.
          o ACTION - Vincent & Germán - To set up a meeting to plan for
            upcoming events in Africa and ensure that Ben Konrath and
            Alberto Ruiz can attend.
    * Kudos to the GNOME community for a successful GNOME 2.30 release!
    * The GNOME Foundation is now switching to use a teleconferencing
      number provided by Intel. Much thanks to Intel for helping the
      GNOME Foundation by providing this service. Also, much thanks to
      Sun Microsystems and Oracle for having provided this service for
      the past several years.
    * Meeting minutes for 7 board meetings from 2004-2007 were written
      but never published.
          o ACTION - Brian will publish the missing meeting minutes

Completed Actions

    * Behdad - Tasked with scrubbing the GnuCash file so it can be made
      public. This task is no longer relevant since the GNOME budget
      will be detailed enough for the public when we start publishing
      it once a month, so the need to share the GnuCash file directly
      with the public is no longer needed.
    * Brian - Follow up with Jonh Wendell and find out if he needs
      anything soon for Brazilian event planning. Done shortly after
      the meeting.
    * Germán - Put together a proposal for how to address board members
      who become inactive. Done shortly after the meeting.
    * Jorge - Will ping J5 to coordinate what is necessary to improve
      PyGTK+ maintainership. Now the PyGTK+ hackfest is being planned
      to address this.
    * Paul - The Friends of GNOME sysadmin announcement still has not
      been done. Lucas seems ready. Paul will follow up.
    * Paul - Will ping the a11y team for photos of users with GNOME
      using accessibility solutions.
    * Rosanna - Will send a new updated version of the GnuCash file
      soon.
    * Srini - Will respond to Juan José Marin about the SWOT analysis
      he provided, provide feedback, and work out the next steps.
    * Srini - Send out the GUADEC call-for-hosts, and the next meeting
      will be an IRC meeting to discuss. This is done. Srini has the
      meeting logs, but these are not yet published in the wiki. Yet to
      format and upload and announce the meeting logs.
          o 
http://mail.gnome.org/archives/foundation-list/2010-January/msg00116.html
          o logs were published at 
http://live.gnome.org/GUADEC/HowToOrganizeIdeas
    * Stormy - To propose a case study on how the improvements The
      GNOME Foundation made with bugzilla made a difference as input
      for the marketing materials for why the Foundation needs to hire
      a system administrator. Max sent a write-up. Working with the
      GNOME Journal folks to turn it into a GNOME Journal article. Will
      go out in the next GNOME Journal.
          o Sumana Harihareswara wrote it up
          o 
http://gnomejournal.org/article/96/canonical-upgrading-gnome-bugzilla-and-commercial-sponsorship
    * Stormy - Will set up a "Wish List" Wiki page to highlight things
      that the GNOME community needs help with funding with a link from
      Friends of GNOME. Done shortly after the meeting.
    * Stormy - Will update the surveys for doing the board of directors
      performance reviews to reflect the change in board members.
    * Stormy - File a bug in bugzilla about addressing outstanding
      GnuCash automation issues.
    * Stormy and Jorge - Will seek sponsors for the PyGTK+ and
      Marketing hackfests. Jorge sent out the email.
    * Vincent - Touch base with Matthew Garrett and with the GNOME
      community to determine how the GNOME Code of Conduct needs to be
      enhanced to reflect speakers. Ongoing. First draft is available,
      need to push this. Vincent sent a ping to put this on the wiki
      for public review. Draft published at
      http://live.gnome.org/CodeOfConduct/SpeakerGuidelines
      and will announce it to the membership for review next week. Need
      to announce on foundation-list the wiki page.

Status of Action Items

    * Brian - Get information about what should be in an "Employee
      Handbook". Draft approved by board. Now under review by the GNOME
      legal team.
    * Brian - Develop trademark usage forms for common use cases. James
      Vasile from legal is working with Brian on this.
    * Diego - Taken over from Stormy. Will work with Gil Forcada from
      guifi.net and gnome-marketing to define the best way for
      organizations like guifi.net to participate in the GNOME
      community. Not many replies from the community. Diego will draft
      something more concrete for gnome-marketing and ask for comments.
    * Diego - Will lead the board member review process: pick a date,
      send reminders and coordinate with Stormy the missing members
      surveys.
    * Diego - Will help Stormy to organize the Zaragoza event.
    * Diego - Will organize a press release for giving $60 to OSUOSL.
    * Jorge - Will work with Ubuntu volunteers to find people to run
      the Texas Linux Fest booth.
    * Jorge - Will send an email seeking hackfest sponsorships from the
      advisory board.
    * Jorge - Taken over from Lucas - Work to ensure that Foundation
      members sign the GNOME Code of Conduct, and make it a requirement
      that new Foundation members need to sign this. Lucas completed a
      draft currently under review, tarted discussion on foundation
      list, got a lot comments and feedback, and summarized the
      discussion points. The board seems to be still interested in
      proposing Code of Conduct as an official guideline for Foundation
      members as a way have a more clear message about the values of
      the GNOME community.
    * Jorge - Check records of organizations with existing contracts to
      use the GNOME trademark. Taken over from Vincent. Look at the
      archives in 2005 and try to determine which companies can use the
      GNOME trademark. Know what kind of contracts we had with them.
    * Paul/Germán - Automate the process of entering PayPal information
      into GnuCash. Taken over from Behdad.
    * Paul - Will send an email to the foundation-list and the gnucash
      list seeking someone to take over the GnuCash automation. Taken
      over from Behdad.
    * Rosanna - Research the GNOME Guidestar website and update if
      necessary. Rosanna sent an update about the status of Guidestar,
      but work is still needed. Need to find someone to keep the
      website up-to-date.
    * Rosanna - Will check who received the 2008 Annual Report and send
      an email to board-list letting everybody know who received them.
    * Rosanna - Will pay $60 to OSUOSL.
    * Stormy - To schedule a meeting with companies that do consulting
      work with GNOME to start discussions on how we can help (how can
      we work together). Sent email. Got a couple of positive
      responses. Will follow up with others and schedule a meeting.
    * Stormy - To follow up with the Advisory Board about acquiring a
      second machine. Email sent, but no response yet.
    * Stormy - Set up a Euro bank account.
    * Vincent - Update the blog and planet to highlight that people are
      expected to sign and follow the GNOME Code of Conduct. Waiting
      for Jorge's action on Code of Conduct.
    * Vincent - Follow-up with Intel to determine what to do about
      copyright assignment for clutter. Waiting for an official update
      from Intel. Ongoing
    * Vincent - Follow up with Michael Meeks and Bradley Kuhn to see if
      there is an interest in defining a policy the release team can
      follow to know whether a project with a copyright assignment
      requirement can be accepted or not. What sorts of copyright
      assignments are acceptable? Status: Bradley is working on an
      updated draft.
    * Vincent - Create a Philosophy page on the GNOME Wiki.

New Action Items

    * Brian - To review the proposals for the TI Zoom2 project and
      start discussion with the board to make a decision.
    * Brian - The minutes for 7 board meetings from 2004 to 2007 were
      never published. Brian will publish these minutes.
    * Diego - To send out the performance review emails to the board
      and start the process.
    * Paul - When we reach the Friends of GNOME goal, put a thank you
      banner up there instead. Save the ruler for the next set of
      goals. Next time we should consider counting badges, or number of
      subscribers so it is not always just measuring money.
    * Stormy - To confirm having the advisory board meeting on the
      Tuesday before the conference with the advisory board and confirm.
    * Vincent - Announce that the new Code of Conduct is approved
    * Vincent - Will ping Bradley Kuhn to see if he can lead the team
      to interview sysadmin candidates.
    * Vincent & Germán - To set up a meeting to plan for upcoming
      events in Africa and ensure that Ben Konrath and Alberto Ruiz can
      attend.

Discussed on the Mailing List

    * The board voted and approved to give both Stormy Peters and
      Rosanna Yuen access to the GNOME Foundation bank accounts.
      Previously only Rosanna had access.
    * Final vote and approval for Dave Neary's plan to provide GNOME
      training at GUADEC 2010.
    * Germán composed guidelines for expectations of board members and
      how to deal with inactive board members.
    * James Vasille and Brian Cameron have finished putting together a
      new Commercial Trademark Exploitation agreement. Sent to the
      board to review.
    * Planning for the Foundation IRC meeting on March 27th.
    * Stormy was asked to keynote at a PHP conference. The board
      approved that she do this.
          o http://tek.phparch.com/
    * Discussion about providing funding for upcoming Brazilian GNOME
      events, the GSettings hackfest, the Marketing hackfest (at
      Zaragoza, Spain), and the Python Bindings hackfest.
    * Luis de Bethencourt can no longer go to the GNOME event in
      Nigeria. Alberto Ruiz will now be going.
    * Discussion regarding setting up the new Friends of GNOME ruler.
    * Discussion about announcing the Friends of GNOME sysadmin
      campaign, and the board has started to receive applications for
      the position.
    * The GNOME Foundation is running low on medium sized t-shirts for
      Friends of GNOME. Discussing ordering new shirts.
    * Planning for making the SWOT analysis from Juan José Marin
      available to the public.
    * Brian proposed an idea for a t-shirt for GNOME volunteers.
    * Discussion about how to make best use of the remaining Texas
      Instruments Zoom2 device.
    * Final review of the proposed "Employee Handbook" before asking
      the legal team to review it. Once the board gets an approval from
      the legal team, we plan to share it on the public foundation list
      for community comment before approving it.
    * Discussion about The CEO Goals & Bonuses document before sharing
      it on the public foundation list.
    * Trading emails with David Maxwell at Coverity to re-establish
      contact and to determine who their appropriate GNOME contact
      should be.
    * Plans to switch teleconferencing service from Sun Microsystems
      number to one provided by Intel.
    * The GNOME Foundation Minutes page for board meetings has been
      updated so it is more complete and extends back to the year 2000.
          o http://live.gnome.org/FoundationBoard/Minutes
    * Got a brief update on GUADEC 2008 finances. Some issues still
      pending.