Meeting Minutes Published - August 20, 2009

[Brian Cameron <Brian Cameron Sun COM>]

The meeting minutes for the August 20th board meeting is now public.
Refer here:

   http://live.gnome.org/FoundationBoardPublic/Minutes/20090820

Other past board meetings are archived here:

  http://live.gnome.org/FoundationBoardPublic/Minutes


-- text of the latest minutes follows --

Minutes for Meeting of August 20, 2009

Next Meeting

    September 03, 2009

Attendance

    * Behdad Esfahbod
    * Brian Cameron
    * Germán Póo-Caamaño
    * Srinivasa Ragavan

Regrets

    * Lucas Rocha
    * Rosanna Yuen
    * Stormy Peters
    * Vincent Untz

Absent

    * Diego Escalante Urrelo

Minutes

Recurring Items

    * Review past action items.
    * Approve and make sure that minutes of last meeting were sent/
    * Make sure to start up the gobby server for better note taking.
    * Sysadmin hiring - waiting for funding.
    * Update foundation.gnome.org website.

Old items

    * None

New items

    * Review of Action Items.
    * Srini agreed to send out an email announcing to the
      foundation-list who are the officers.

Action Items

Completed Actions

    * Brian - To publish meeting minutes now that the GCDS press
      release is done.
    * Brian - Follow-up on legal-private gnome org to ensure that Luis'
      old items are being managed. An email was sent to the GNOME legal
      team, and the update sent to board-list.
    * Germán - To send an apology email to the journalists from LWN and
      Ars Technica that we did not end up flying to GUADEC.
    * Lucas - Will look into the costs of printing the annual report
      and how many annual report copies should we print, and report
      back to the board. Lucas will also check with Rosanna to find out
      how many copies were printed and left over from last year's
      printing. Done - sent the prices to board list. Asked Rosanna to
      print a proof copy to verify that everything looks good.
          o Price for 1 unit: $11,80
          o Price for 200 units: $1,460.00 (39% discount)
          o Price for 250 units: $1,750.00 (41% discount)
    * Lucas - To send out minutes from the Largo hackfest meeting.
      Done - Dave Richard did this.
    * Stormy - Start discussion on marketing list for our plan for
      activities for next year, including raising fees.
    * Stormy - to email feedback from advisory board interviews.
    * Stormy - Will take care of making the GUADEC survey results
      public, with an intro to highlight it was a survey and not a vote.
    * Stormy - To follow-up on the joint FSF announcement to support
      diversity.
    * Vincent - Check with Luis about endorsing the Franklin Street
      Statement on Freedom and Network Services. Luis is fine with us
      endorsing it, but thinks it would be weird to do it "out of
      nowhere". It makes more sense if bundled with a release of
      something (like snowy, or anything related to integration with
      online services). Maybe Lucas' plans at OnlineIntegration would
      be a good fit too.

Old Actions

    * Behdad - Tasked with scrubbing the GnuCash file so it can be made
      public. Behdad sent a scrubbed GnuCash file to Rosanna to check,
      but still pending.
    * Brian - Get information about what should be in an "Employee
      Handbook". Still pending.
    * Brian - Since there was little interest on the foundation-list
      about getting international general liability and accident
      insurance, the board decided to not pursue getting such coverage
      at this time. Brian agreed to follow-up with the lawyers to find
      out what sort of text we should include in the travel subsidy
      agreement to ensure that people who receive subsidy understand
      that the Foundation is not providing coverage. An email was sent
      to the GNOME legal team, awaiting response.
    * Diego - Contact the sysadmin team about account creation. Talk
      with Bruno about who needs accounts. Diego has done a lot work
      contacting people about this, and is close to completing this
      task, but is still pending.
    * Diego - Will send an email to the gnome-women mailing list and
      otherwise try to find people to help organize.
    * Germán - Put together a proposal for how to address board members
      who become inactive. Still pending.
    * Germán - Take over J5's previous task to propose new obligations
      that people who receive travel subsidies should be asked to do in
      return.
    * Lucas - Work with Andreas for the donation ruler. Try to put $15k
      in the ruler in "yellow" ($10k for Canonical, $5k for Google) to
      indicate that these funds are matching.
      http://www.gnome.org/friends/drive/
    * Lucas - To work on next year's budget and annual report since he
      is now vice-treasurer.
    * Lucas & Alberto - Set up a Euro bank account. Alberto is waiting
      for a reply from a friend who works in a bank to give some
      initial directions. We'll have a meeting next Monday (August 24).
    * Rosanna - Research the GNOME Guidestar website and update if
      necessary. Rosanna sent an update about the status of Guidestar,
      but work is still needed. Need to find someone to keep the
      website up-to-date.
    * Rosanna - to send check to pay 401K setup fees.
    * Srini - Ping J5 for status about importing Paypal data into
      GnuCash. J5 was pinged, but no response yet.
    * Srini - Put out call for GUADEC hosts. First check with Stormy
      what questions the bidders should answer so that we can take an
      informed choice. Draft completed, but still under review.
    * Stormy - GNOME Foundation needs a CRM. Dave Neary agreed to set
      up one, he just needs to be told which one. Stormy will research
      over the next week.
    * Stormy - Should the GNOME Foundation buy a blanket LWN
      membership. Very low priority. Will bring it up with Jonathan
      Corbet when they next meet.
    * Stormy - Contact advisory board members about raising fees. Will
      do this after the discussion on the marketing list, probably next
      week.
    * Vincent - Implement an automatic reminder email for meetings.
      Still waiting for the time of the bi-weekly meetings to be
      settled before doing this.
    * Vincent - Will contact advisory board members to see if they will
      sponsor the Zeitgeist hackfest in Bolzano. Partially done:
      contacted some advisory board members, will mail the mailing
      list about this hackfest and the Florida hackfest.
    * Vincent - Will look into who the GNOME Foundation should send to
      the Mobile User Experience conference, perhaps Paul Cooper.

New Action Items

    * Srini - Send out an email announcing to the foundation-list who
      are the officers.
    * Vincent & Lucas - Determine how to announce the endorsement of
      Franklin Street Statement on Freedom and Network Services:
      http://autonomo.us/2008/07/franklin-street-statement/

Discussed on board-list

    * Planning for the advisory board meeting on August 12th, and
      meeting minutes were compiled and reviewed before sending them to
      the advisory board mailing list.
    * Planning for the Zeitgeist hackfest in Bolzano. Understanding the
      costs involved and seeking sponsors.
    * Discussion about costs for printing the Annual Report. See
      Completed Actions section above.
    * Review of draft of "Call for hosts GUADEC 2010".
    * Planning for the City of Largo hackfest. Current thinking is that
      it will be a usability hackfest including new components like
      GNOME shell. Proposed dates are for 2 days in November or
      December.
    * Discussion about the best way to manage updates to the GNOME
      Guidestar database.
    * The GNOME Foundation will endorse the "Mobile User Experience"
      conference in London (November 17th-18th) and Dave Neary agreed
      to do the coordination.
    * Srini agreed to respond to questions on foundation-list regarding
      the decision to not co-locate GUADEC and Akademy next year, which
      he did.
    * Discussion about endorsing the joint FSF announcement to support
      diversity.