Minutes for Directors Meeting of Jan. 30th, 2008

["Luis Villa" <luis tieguy org>]

= Minutes for Meeting of Jan. 30th, 2008 =

== Next Meeting ==
Feb. 13th, 2008

== Attendance ==

 * Luis
 * Lucas
 * Brian
 * Behdad
 * J5

=== Missing ===

 * Vincent (regrets - in Paris for Solutions Linux)
 * Jeff (regrets - LCA)

== Minutes ==

=== Ongoing items ===

 * '''finances:''' updates on hold through Zana's maternity leave.

=== Old items ===

 * '''insurance''': STATUS: Brian is collecting contact information
from foundations-list; will contact a variety of agents for quotes and
information.
 * '''foundation.gnome.org''': ACTION: Jeff to wiki-fy
foundation.gnome.org, with privacy on by default. STATUS: No change
since last meeting.
 * '''board roles''': STATUS: Vincent proposed definitions for board
roles (president, v-p, etc.) on board-list. DEADLINE: to finish
discussion about job definitions by Monday, 2/11. ACTION: Luis to
answer question with SFLC/WSGR.
 * '''system administrator''': STATUS: Vincent was working on it; job
description is blocking on third party who had volunteered to help
draft the description; nothing has changed since the last meeting
here. Post-meeting: received sample job description, but still lacking
time to move forward on this.
 * '''membership committee''': STATUS: Lucas checked on the committee;
one new account needed- ACTION: Behdad will investigate the account
situation.
 * '''expectnation''': GUADEC will use expectnation this year, and
investigate free options for next year.
 * '''Mozilla''': STATUS: Jeff was to write, but no progress. ACTION:
Vincent is now looking at writing Mozilla announcement. Post-meeting:
has spoken with Dave Neary, who is helping out.

=== New items ===

 * '''Business developer:''' what should we do? Should we hire a head
hunter? Now? Wait? Old board members briefed new board members on last
year's process; some discussion of cost of a head hunter. No firm
decision at this time.
 * '''Legal:''' Luis gave a status update; he has received a bunch of
(not time critical) stuff from WSGR; may have processed it enough to
discuss by meeting time. Will also be meeting with SFLC to work on a
privacy policy and take care of other miscellaneous issues.
 * '''Board Time Management:''' board wants to attach deadlines (for
completion or progress updates) to all actions, so that when people
get overwhelmed the board can check in and redistribute tasks on a
timely basis. ACTION: Luis to give board access to Tracks so that we
can experiment with web-based action tracking system.
 * '''merchandise:''' Hackerthreads t-shirts to be updated soon.
Jewelry still not finalized; currently in Dave Neary's court.
 * '''goals''': some discussion about big picture goals for the next
year. ACTION: Lucas: start mailing list discussion about goals for the
next 6-12 months.

== Updates of Ongoing Items ==

 * '''GTK+ Hackfest:''' Sponsors have been invoiced, and local
organizer and venue are in place.
 * '''GUADEC:''' Team expects to have site up by end of month.
Keynotes are finalizing; CFP soon. Sponsorship and local organization
ongoing.
 * '''a11y program:''' new sponsor on board; rules are close to being
finalized. Plan to launch on V-day. Vincent pushing to get tasks lined
up.
 * '''Summit:''' can't formally book location until May, but they are
aware of our desire and our request has been made. Plan is to have it
finalized and announced at GUADEC.