Minutes of the GNOME Foundation Board meeting 2003 July 29

[Jody Goldberg <jody gnome org>]

     Minutes of the Board meeting 2003 July 29
     =========================================

Attendance:
===========

   Daniel Veillard (chair)
   Luis Villa
   Jonathan Blandford
   Glynn Foster
   James Henstridge
   Jody Goldberg
   Jeff Waugh

   Tim Ney (:10)
   Leslie (:30)

Regrets:
========
   Bill Haneman
   Nat Friedman

Absent:
=======
   Miguel de Icaza
   Jim Gettys

Completed Actions:
==================
    ACTION: Jonathan to set up the mechanism to publish and consult
        Tim's quickbooks data
	: Had a meeting.

    ACTION: Jeff to see how to get a link to Friends of Gnome from the desktop
	: Luis added a link to the GNOME about box

    ACTION: Leslie to send a copy of the old marketing plan

    ACTION: Jeff to condense all of the edits from the thread on GUADEC
    	requirements and resend.
	: Glynn sent to relevent lists.

    ACTION : Luis to publicize 1 day pre ols conference.
	: OLS is done.

    ACTION : Decide what to do w.r.t liability insurance.
	: Looks feasible, but will require budgeting for next year.

Actions:
=======
    ACTION: Thanks: Wilson-Sonsini for working pro-bono
            Red Hat for bandwidth
        in newsletter and on the foundation site
	: Pending newletter
	: Will go onto new website too

    ACTION: Tim to look into merchandising options around our logo and
        GUADEC proceedings
	: Ongoing.

    ACTION: Nat to get the charter amended to reflect the current consensus
	: Nat sent something, but no formal adoption process has be done.
    ACTION: Nat and Jody to draft a short list of projects to propose for
        funding
	: Pending
    ACTION: Nat to collect advisory board slides and post them
	: pending
    ACTION: Put the confidentiality policy on website
	: Sent and reviewed on list.  We need to put it on the web
	and add links to it from the .sig lines of all board and
	advisory board emails.
	: Pending Nat.

    ACTION: Daniel to request and review by-laws of the proposed German GNOME
    	Association "GNOME Deutschland e.V."
	: Pending.
    ACTION : Daniel to check with Nat and schedule the advisory phone call,
	: Pending

    ACTION : Luis poll with release team for roadmap.
	: Pending

    ACTION : Jim, find status of GPE announment from Leslie & Nils

New Actions:
============

    ACTION: Tim to produce a proto-budget for next year based on this year's
    	fiscal results.

    ACTION : Jeff to forward link on Madrid Protocol to Tim
    ACTION : Tim to check with lawyers on applicability of Madrid Protocol

    ACTION : Daniel and Nat to add  trademark legal paper work to advisory
	     board agenda.

    ACTION : Jeff send 2.4 release notes suggestions to marketing-private list

    ACTION : Luis to generate a list of GNOME differentiating factors

    ACTION : Leslie to produce a schedule of conferences for the next 6 months.

Discussion
==========

    Approved Minutes from 2003/07/15
    http://mail.gnome.org/archives/foundation-list/2003-July/msg00000.html

    Jonathan Tim meeting on finances
	1) Went through books
	2) How we'd like to see data
	3) Policy changes
	4) Touched on fund raising
	- Fiscal year ends sept
	- Plan to generate quarterly report

	Touched on budgeting for next year

    Trademark status
	Tim is researching requirements.
	: See if advisory board members can assist with legal paper work
	: Look into 'Madrid Protocol'

    LWE
	: Have a booth & 2 computers in .org pavillion
	: Tim doing banners with new logo
	: There are volunteers in place to man the booth
	: Leslie will attend
	? CDs would be nice, but probably too late for next week.

    Press releases
	: Gnumeric grant announcement posted to website
	: GPE pending

    Marketing status
	: Get a schedule in place on a 6 month basis
	: Get a set of talking point ready to help volunteers at conferences