Re: [travel] Travel assistance applications to attend to GUADEC

[Haggen So <haggenso gmail com>]

On 7 May 2012 10:51, Emily Chen <emilychen522 gmail com> wrote:
> For the travel policy, we should do the same as GUADEC.
>
> 1. get a estimated budget

The hotel and flight budget are in the All-in-One document. Do we need
the figures for the sponsorship as well?

> 2. send to Board and travel to approve the budget
> 3. Announce it
> 4. Start to accept application and confirmation
>
> We only have one month to go. The early we do , the cheaper flight we will
> get, and the more speaker we will have.
>
> -Emily
>
> ---------- Forwarded message ----------
> From: Germán Póo-Caamaño <gpoo gnome org>
> Date: 2012/5/7
> Subject: [travel] Travel assistance applications to attend to GUADEC
> To: foundation-list gnome org
> Cc: guadec-list gnome org, travel-committee gnome org,
> gnome-women-list gnome org, desktop-devel-list gnome org
>
>
> Dear hackers,
>
> As you may know, the GNOME Foundation provides travel sponsorships to
> individuals who want to attend GUADEC and need financial assistance.
>
> We are happy to announce the Travel Committee is ready to receive
> applications for sponsorships to attend to GUADEC 2012.  This year,
> GUADEC is being held in the Faculty of Computer Science at the
> University of A Coruña, in the beautiful city of A Coruña (Spain), from
> Thursday 26th July until Wednesday 1st August.
>
> The instructions are detailed at http://live.gnome.org/Travel
> Please read them carefully.
>
> Deadline: May 16, 2012, 23:59 UTC.  You can start sending your
> applications now!
>
> Some additional comments:
>      * Any information you send to the Travel Committee will be
>        private.
>      * Asking for sponsorship *does not* guarantee you will get
>        sponsored.
>      * A good application with good information will be processed
>        faster.
>      * If you need help with accommodation, the Travel Committee will
>        handle it directly with the organization.  You should state that
>        you need accommodation, and leave the cost blank.
>      * Always choose the most economical option whenever possible.
>        People who need travel sponsorship, should look for the best
>        price (e.g. through a service like kayak.com).  If the Travel
>        Committee finds a cheaper price, that will be the price
>        considered during the   evaluation.
>      * If you are applying to a Google Summer of Code program (as
>        student or mentor) you should mention it in your application.
>      * GSoC students usually get a percentage of their GUADEC expenses
>        covered.
>      * If you submitted an abstract to be presented at GUADEC, you
>        should mention it in your application.  Preference will be given
>        to people giving presentations at GUADEC.
>      * The travel committee will cross check with the GUADEC paper
>        committee the talks that have been accepted, so as long as you
>        let us know you submitted one, there is no need to follow up.
>      * The Travel committee should reply back about receiving your
>        application within 2-3 days. After that we would accumulate all
>        the sponsorship requests and process them together. So please do
>        not panic if we take some time to reply on the status.
>        Affirmative/Negative you would surely get a response.
>      * If you need an invitation letter, you must clearly state your
>        contributions and name at least two fellow hackers that can
>        directly support your requirement.
>      * No personal emails. Please keep travel-committee Cc'ed on all
>        your replies.
>
> You can find us in the #travel channel at irc.gnome.org.
>
> Kind regards,
>
> --
> Germán Póo-Caamaño
> http://people.gnome.org/~gpoo/
>
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