Dear all,
Please find
below the agenda of upcoming IRC meeting.
This will be our last IRC meeting for the Hackfest /
Summit, and we will be able to host one face to face
in Bangalore ;-)
As usual, in order to
save time for
the irc meeting, let's update our action item status by
email in advance.
Please also note that I will be travelling to Hong Kong to
get my VISA to Bangalore i.e. I may not be able to join.
Fred volunteered to host the meeting, thanks!
Schedule:
Date: Mar 22 Tuesday
Time: 1400 UTC (1 hour)
Channel: #asia-summit at GIMPnet server
Planned Agenda:
- Previous action items update
- Call for Local Sponsors update
- Public registration status update
- Student training registration update
- Business sessions participants update
- ISP service update
- Call for volunteer update
- Call for MCs update
- Call for Exhibition update
- Marketing activities / press invitation update
- Marketing materials production status
- Review check-list (a must do item :-) as it's our last
meeting before the hackfest / conference) - esp. ***read
the section of 1 week before the event***
Previous AI:
1) local team to get volunteers to approach 20+ colleges
and local communities to give away free passes to the
conference (still 1.5 weeks from the conference, let's
work hard on getting 1000 participants :-)
2) Brian to be the moderator of business session BOF
3) BLUG_Fred to make lists of participants for biz and
collab sessions (DONE)
4) Fred will shift 'Distribution collaboration' on some
other date, may be during hackfest days
5) Local team to enquire and publish details about tour +
party for hackfest attendees.
Party budget at 30USD per person, but to suggest the
best possible place.
and Srag to help to talk to Intel to sponsor hackfest
party
6) Local team to get some media to cover the event (Chandni
sent email about media sponsors)
7) Pockey finished the artwork of bags, next step is local
team to produce conference bags will be made, need to be
ordered in India
8) Local team to call for MCs and call for exhibitors
9) Local team to contact local communities for : advertise
our event, invite them to man a booth
10) lakhil said due to cricket world cup final, we should
try to end first day conference (April 2) by 3 PM, pockeylam
will restrict talk time to 45 mins / talk (DONE)
11) srag to check with Bosch if they interested to attend
the business session
12) srag to approach the trainer at Infosys mysore for the
business session
13) Local team to get some media to cover the event -
Deadline next meeting on 15 March
14) Allan / Max to work on the video streaming option of our
conference
15) Pockey to work on the certificates of volunteers /
student training
16) Pockey to work on the program (DONE)
17) Lakhl / bharath to book the hotel (DONE)
18) Srini / Lakhil / Bharath to book the venue (DONE)
19) Emily to work on the survey / questionnaires to
participants
20) Pockey to update the checklist (DONE)
Cheers,
Pockey
