|
Dear all,
Link is here: https://live.gnome.org/GnomeAsia/Minutes/20110301
Current copy:
March 1st 2011
Agenda:
- Update on previous action items
- Update on Call for Sponsors
- Confirm speakers email (talks accepted) [1]
- Open registration for participants (Urgent) [2]
- Confirm business sessions details and start registration [3]
- Confirm student training and start registration [4]
- Discuss about call for volunteers
- Discuss about local press promotion of open registration and
invitation them to the conference
- Review check-list [5]
- Confirm artworks [6]
Links
Meeting minutes
Attending
- Abharath
- Emily
- Lakhil
- Pockey
- Sakana
- Fred
- Wers
New Action Items
- Akhil to confirm registration ticket design for Doattend
- Bharath to provide banners, stands and bags exact sizes by
Thursday March 3
- Pockey to email speakers to confirm their talks
- Bharath / Akhil to prepare a floorplan with booths outline for
exhibitors to pick booth location
- Sakana to complete video conferencing howto by Thursday March
3
- Lakhil to find out business terms to partner with Nassom
- Bharath to email the list on hotel booking/payment process
- Pockey start to design the certificate next week
Meeting notes
- Previous AI
-
Novell confirmed the bank account, Akhil
already updated the data in DoAttend and
needs to confirm registration ticket design
- Bharath emailed the printing supplier and expects an
answer in the upcoming 2 days
- Talk confirmation email draft validated (with some minor
changes such as clarifying hotel booking process), Pockey
will email speakers
- Floorplan not done, need to find a student to help
- Sakana finished documenting the video streaming in Chinese
and will start English
- Bharath booked the venue and is awaiting confirmation
- No update on student training
- Pockey started the student certificate page and text here
/GnomeAsia/2011Summit/StudentTraining/Certificate
-
Akhil is suggesting to use http://www.nasscom.in/ as
a partner to organize the business session, and do a revenue
sharing with them.
- Call for volunteers will be issued once registration is opened
but the sooner the better
- Make a local media plan, maybe use Novell PR departement
- We need to work on a press kit (images, screenshots, articles,
gift), no owners for this task yet
Outstanding previous
action items:
-
Local finance team to follow up with Novell
corporate bank as the transaction account for GNOME.Asia
Summit 2011 (Urgent - as we need to use the bank account @ DoAttend
to open registration)
- Bharath to confirm exact size to Pockey to continue artwork
development (Banners, Bags, Stands)
- Pockey to send emails to inform speakers of their talks being
accepted (once the draft is confirmed)
- Bharath / Akhil to prepare a floorplan with booths outline for
exhibitors to pick booth location
- Max to work on the live streaming video for the conference
- Max to send us email to update the web conference tool and
write a simple / short how-to in a wiki page so different launch
parties organizers can connect their events together)
-
abharath, lakhil to update the local
companies list @ potential sponsor page: http://live.gnome.org/GnomeAsia/2011Summit/PotentialSponsors,
Ongoing activity. Updating the list as and when we have
contacts.
-
Bharath to book venue based on http://live.gnome.org/GnomeAsia/2011Summit/VenueRequirements
-
Let's put all our thoughts inside this page http://live.gnome.org/GnomeAsia/2011Summit/StudentTraining
- Max and Wers to make videos during the event asking them
couple of questions and we'll use this for marketing later
- Pockey / Bharath / Akhil to follow up with hotel booking and
confirm the number of rooms needed before proceed to pay deposit
- Pockey to design certificates of volunteers / student training
(by March 20)
-
Other action items can be found at http://live.gnome.org/GnomeAsia/2011Summit/CheckList
|
