Dear all,
Please find below the captioned meeting notes for our action, see
you next Tuesday!
1) We discussed about a few ideas for the conference:
- Lakhil / Bharath mentioned that the university can provide
more rooms, we can think about have a hands-on-lab room. and we
can open it up for students from all universities. We just need
to manage the time for it. we can have 2-3 computers running
gnome3 so students can play with shell and other cool stuffs
- Lakhil / Bharath suggested to have a minimal
conference fee (Students $4-$5. delegates $10 , corporate
delegates $50 something on these lines) we don't make any
significant amount of money on the entry fee. When there is
registration fee people take it a bit more seriously. it's
common in India , even foss.in used to have fee. else the
universities keep wondering, why are they free, is it really a
serious event and such stuff. Sponsors / speakers and students
from the conference venue will be free. so logistics are needed
to think about , how to charge, if we get paid online, there
will be transaction fee, if we get paid on the spot, it's a lot
of work , and a lot of little changes are needed
- We also discussed
about having 2 days of conference (as the local Bangalore team
think it's good to have some hot topics (non-GNOME related) to
attract participants), however, it may include more budget, so
we would rather be GNOME focused. If we have enough sponsors,
we will consider to host one more day.
- We can have three
keynote speeches (2 from GNOME and 1 from the top sponsor)
2) Lakhil /
Bharath started drafting the site content like venue, location,
travel, visa information and Will will help to organize the site
contents, the deadline has been postponed to January 17, 2011
- AI: Terral to send an email to ask for the content pages (e.g.
introduction summary, schedule, travel, visa, accommodation,
sponsors, etc)
- AI: The content pages can be online in 1 week
3) AI: Lakhil / Bharath / Fred are preparing the call for sponsors
draft, Bharath will send out 1st draft by Friday
4) Fred got response about the date from release team, r-t will be
discussing the date this weekend and get back to us.
5) Lakhil already sent the call for participant (draft) to the committee for review
(http://live.gnome.org/GnomeAsia/CallForPaper)
- AI: Everybody to
read the call for papers and give our comment(s) by this week.
- AI: we target to finalize it this weekend and send out early
next week.
- During the meeting, comments are collected as below:
- Number of tracks will depend on the number of entries (up to
three tracks can be hosted at the same time) - Lakhil
- The introduction should highlight GNOME 3.0 launch party as
the key theme of the conference - Pockey
- The name of the Summit is GNOME.Asia Summit 2011 - Pockey
- The name of the event should be : GNOME 3.0 Hackfest |
GNOME.Asia Summit 2011 - Pockey
- Topics should be GNOME 3.0 related or GNOME related - Fred
6) abharath / Lakhil
updated on the venues for the three days hackfest plus 2 days
optional and 1 day conference
- Visited the venue and
finalized 'Dayananda Institute' as gnome.asia 2011 venue
- AI: Need to confirm them the
conference and hackfest date so that they will reserve the
conference hall
- AI: Picture of the venue can
be accessed at http://yfrog.com/h6sl5pj
and http://www.dayanandasagar.edu/photogallery.php,
photos of exact venue will be sent by Abharath in 3 days.
- abharath / lakhil suggested
to host the 3 days hackfest and 1 day conference in the same
venue (Dayananda Institute)
- AI: For the two days
optional hackfest, srag will confirm with Intel to get a place
for 15 people for 2 days hackfest and get back to us by Jan 12
7) abharath updated on
the accommodation plan for hackers / participants
- Abharath has asked the institute to suggest a few places if
they have tie ups with hotels.
- AI: Abharath will update us within a week with the photos
8) MAX sourced / tested a
suitable video conferencing / streaming tool (FOSS) so we can
connect different events worldwide, it's justin.tv,
AI: max will test it with Akhil as next step and let us know the
report
-- Since the Internet from my side was not stable today, please
feel free to add points if I missed anything.
Pockey
|
