The first (and quite improvised) #guadec meeting has been quite useful (at least for me) thanks to Glynn's input. You are invited to join the next meeting on Monday 6/feb at 20h UTC. The log is below. If someone wants to make a summary of it, great. (21:00:35) qgil: jordim, bkor, glasseyes, Gman, halfline, josep, roozbeh, sami, zwnj you are invited to join the first GUADEC2006 IRC meeting, starting NOW (21:00:55) qgil: if you are going to participate in it please say hi and, if you wish, a brief intro of yourself (21:01:29) zwnj: hi there (21:01:56) Gman: hi - Glynn here. not sure i'll be participating too much, but really just monitoring what you guys are doing/thinking about (21:02:05) Gman: [and in case i can give help] (21:02:21) qgil: great (21:02:24) Gman: pure chance that I logged into #guadec for this meeting (21:02:40) qgil: this destiny Gman ;) (21:03:02) sami: hi am sami... i will probably just be a listener; also joing by chance i mean destiny :) (21:03:34) qgil: I know it's been a bit rush but after some discussion in December about starting a routine (unsusccessfully)... (21:03:55) qgil: ... I though perhaps the best thing was to simply start a routine, and improve it depending on the needs (21:03:58) zwnj: i'm busy with logos yet... so will be quite and follow you (21:04:39) qgil: ok, at least Devin said he would acively participate, he is commuting now from work/house, hopefully about to arrive (21:04:41) qgil: in the meantime (21:05:00) qgil: can I just ask whether it makes sense to you to have this weekly IRC meeting? (21:05:12) qgil: previous guadec had conference calls as far as I know (21:05:19) qgil: (calling to US) (21:05:23) qgil: U.S. (21:06:44) qgil: also, we need to have a clear idea of the people able to participate in the organisation, this is the aim of defining specific teams http://live.gnome.org/GUADEC2006_2fOrganization (21:07:46) qgil: I hope these teams' definitions help newcomers to decide where to start collaborating, instead of simply offering them a "join guadec-list" message (21:08:33) Gman: have you got a local team organized? (21:08:42) qgil: half organised (21:08:53) qgil: we need to decide a date to meet in February (21:09:07) qgil: about 6-8 people, initially (21:09:08) Gman: that would be good (21:09:19) Gman: because it's already february ;) (21:09:34) qgil: I know, I know... (21:09:48) qgil: the main obstacle has been myself :( (21:09:54) Gman: don't worry about sending around darfts after drafts (21:09:58) Gman: just get things out (21:10:10) Gman: there's enough stuff in the guadec-planning/guadec-list archives to re-use (21:10:29) qgil: really busy (overloaded) with a deadline of a project prior to my compromise to guadec coordination, but I delivered last week and now this is my almost full time job, to recover hours (21:10:30) Gman: time is important (21:10:38) Gman: if you have good speakers, then you can encourage good sponsors (21:10:52) Gman: ok (21:10:57) Gman: [delegate] (21:11:31) qgil: yes, this is the aim of the teams as well (21:11:43) qgil: because delegating on individuals only not always work (21:11:59) qgil: i.e. Danigo is doing a good job with the brochure, but we have other examples (21:12:14) qgil: team pressure helps (21:12:51) Gman: yep (21:16:10) qgil: What about clicking http://live.gnome.org/GUADEC2006_2fOrganization and adding your name in just one team? :roll: (21:16:20) qgil: your = plural (21:17:12) qgil: the next points in my agenda are (21:17:35) jwilliams [~jwilliams williamslinux otago ac nz] ha entrat a la sala. (21:17:44) qgil: logo & theme contest, brochure, keynotes, call for papers, Vilanova infrastructure signed agreement (21:18:06) jwilliams: Hi all (21:18:18) qgil: hi jwilliams great to see you here :) (21:18:52) Gman: prioritize them (21:19:06) jwilliams: Hi Quim :-) (21:19:17) Gman: call for papers, keynotes, vilanova signed agreement, logo & theme contest, brochure (21:19:26) Gman: [we've never had a brochure before fwiw] (21:19:27) ***jwilliams reads http://live.gnome.org/GUADEC2006_2fOrganization (21:19:47) qgil: yes objectively, no in the context of the calendar (21:20:00) qgil: the contest has deadlines and they are this week (21:20:49) ***jwilliams lurks (21:21:04) qgil: the brochure is needed to contact sponsors - in previous years (my impression is) GYADEC has got funds thanks to personal contacts, but this year it seems we are weaker on this (21:21:33) qgil: and the brochure is needed to get sponsors in Spain, were saying"hi, we are the GNOME guys" is just not enough (21:22:23) Gman: no you're not (21:22:26) Gman: you have the foundation board (21:22:43) Gman: so you have novell, sun, cannonical, redhat, ibm, intel, fluendo, imendio (21:22:45) Gman: and that's just a start (21:22:47) Gman: oh, hp too (21:23:23) qgil: Apparently Dave is not that happy about the outcome of this board in previous years (21:23:35) qgil: we need to enforce marketing with them as well, probably (21:23:49) Gman: yeah, that's nice too (21:23:55) qgil: anyway, the brochure is almost done (21:23:58) Gman: but well, you guys need money at the end of the day (21:24:16) qgil: the points we still need to define are basic to get sponsorship: what do we offer and how much we request for that (21:24:19) qgil: the rest is almost done (21:24:29) Gman: nod (21:25:10) qgil: we definitely need the money (21:25:27) qgil: this is why brochure-sponsors-keynotes are on the top of the priorities (21:25:52) qgil: (you are right pointing out hat good keynotes bring good sponsors) (21:26:36) Gman: back to your agenda then :) (21:27:19) qgil: just one more thing, the main free software event in Spain is held in Málaga in few weeks: http://www.opensourceworldconference.com/malaga06/en/ (21:27:46) qgil: I will be there and I want to bring some brochures printed with nice colors to give them to the right people there (21:28:05) qgil: the Spanish distros (Linex, Guadalinex etc) are all based on GNOME and have public budget (21:28:14) qgil: they are primary target (21:28:50) qgil: there is also a growing local industry of SMB's and some corps, thanks to the money around these public intiiatives promoting/developing free software (21:28:55) qgil: they are target too (21:29:20) qgil: If we get 4-8 sponsors of 5000€ well, this is not a bad source of income (21:29:23) Gman: cool (21:29:35) Gman: so, what's the due date on the brochure? (21:29:45) qgil: I'd like to have this week (21:29:52) Gman: how many copies are we printing? or is it electronic? What are the costs of printing them? Where is the money coming from? ... (21:29:57) qgil: the design is done, only the text/concepts need some tweaking (21:30:15) Gman: any feedback from the board? (21:30:15) qgil: I think it is mainly electronic (21:30:24) Gman: ok (21:30:37) jwilliams: Sorry to butt in, but the topic on #marketing seems to have disappeared. Would you like to suggest one (related to GUADEC, I mean)? (21:30:51) qgil: printed material it's just for special cases like this event, or some inhouse visits I plan to do in Barcelona and perhaps Madrid (21:31:12) Gman: yeah (21:31:32) qgil: jwilliams: you can find inspiration in the current #guadec topic, I try to keep it updated (21:31:53) jwilliams: qgil: Cool. (21:32:11) qgil: the money coming from... by now the (few) expenses are coming from my pocket (One trip to Barcelona and these printed brochures, plus nexts visits to Barcelona) (21:32:26) qgil: since nobody from the board has answered yet on accounting / money (21:32:38) roozbeh ha sortit de la sala (quit: Leaving). (21:33:07) qgil: Tim left, change of board, new accountant to be hired... whatever (21:33:07) Gman: keep pushing them (21:33:46) Gman: yeah, i know the reasons, just keep pushing them ;) (21:33:48) qgil: I'm being paid from the Catalan government for the work (not for the expenses, they are part of the GUADEC budget I still need to do) but at least the money comes from there (21:33:50) Gman: they can't drop the ball on you (21:34:08) Gman: you're keeping a record of all the expenses, right? (21:34:13) Gman: that's something that we did really badly in the past (21:34:45) qgil: I need to do it if only for my taxes (I'm self-employed) (21:34:56) qgil: but GUADEC needs accounting (21:36:07) qgil: the good thing though is that the core expenses are arranged by Vilanova - Generalitat in their agreement (21:36:20) qgil: we don't even see/touch those expenses (21:36:27) Gman: ok (21:36:38) Gman: just keep a record of everything you know about (21:36:44) qgil: travel and accomodation of speakers and organisatin will be the core expense, I think (21:36:47) Gman: no matter how detailed it might feel (21:36:50) Gman: it's important (21:36:59) qgil: definitely (21:37:51) qgil: ine thing to clarify with the board (I also asked this, waiting for response, will push) is where the money goes (21:37:58) qgil: I mean, the foundation has a US account (21:38:13) qgil: but most attendes are european (21:38:40) qgil: maybe we could save a lot of money just opening an account to handle registration and then make a single payment to that US account (21:38:52) qgil: opening an account in Spain/Europe I mean (21:39:06) Gman: yeah, that might be better (21:39:13) Gman: but yeah, you should clarify that with the board (21:39:19) qgil: anyway, this is a 100% board topic, will deal with them (21:40:21) qgil: so, my agenda :) (21:40:26) Devin [Devin 112 Red-83-36-50 staticIP rima-tde net] ha entrat a la sala. (21:40:33) Devin: hi (21:40:36) Devin: <-- late (21:40:58) #guadec: mode (+o Devin ) per OuComBalla (21:42:08) qgil: hi Devin (21:42:15) qgil: about keynotes (21:42:31) qgil: they are conceptually defined (21:42:46) qgil: we """just""" need to put names on the schedule (21:43:18) qgil: again, some bord members were required to help on this, to get high profiles from companies etc (21:43:29) qgil: no concretion, will push (21:43:43) Gman: get bios and photos from them, and what they'll talk about (21:44:12) qgil: before confirming them? (21:44:24) Gman: aren't they confirmed already? (21:44:34) Gman: i mean, they're up on beta.guadec.org? (21:44:54) qgil: We have just two confirmed: http://beta.guadec.org/node/68 (21:45:05) Gman: right (21:45:09) Gman: get bios and photos from them, and what they'll talk about (21:45:10) Gman: ;) (21:45:12) qgil: the rest are still to be contacted or even define who will be contacted (21:45:29) qgil: Gman: will do :) (21:45:34) Gman: more can be added later (21:46:31) qgil: about the cal fr papers (21:47:10) qgil: I suggested in guadec.planning a procedure - no response (21:47:33) qgil: my problem when getting no response is to distinguish between "this is a yes" or "this is a no" :) (21:48:22) qgil: the proposal implies a radical change in how papers are submitred and approved, so I dont want to proceed alone (21:48:35) qgil: will ost t guadec.list, I think, to see if more feedback comes from there (21:48:41) qgil: if it doesn't i will just proceed (21:49:15) Gman: no response = good (21:49:19) Gman: [after a day or two] (21:49:23) ***Gman not on guadec-planning fwiw (21:49:54) Gman: i also understood that guadec-list was going to be where all the discussion occurred, seemingly this isn't the case? (21:50:34) qgil: Gman: all but what is considered confidential (21:50:42) Gman: right (21:50:48) qgil: and you know this is something flexible (21:50:55) Gman: that's fine (21:51:00) Gman: but the fact is that you sent it to guadec-planning first (21:51:21) Gman: which kinda goes against your mailing list wishes ;) (21:51:25) Gman: [which i agree with completely] (21:55:10) qgil: re-sent to guadec.list after 11 says of silence in guadec-planning (21:55:13) qgil: :) (21:55:17) qgil: 11 days (21:56:33) qgil: reloading http://live.gnome.org/GUADEC2006_2fOrganization and still no new names on the teams (21:56:44) qgil: maybe the wiki is broken and no edit is feasible right now? ;) (21:57:37) qgil: what else? (21:57:51) Gman: maybe you need to publicize it some more (21:57:59) Gman: i'm sure there's people out there willing to help (21:58:14) Gman: [sending it to guadec-list is probably not wide enough distribution] (21:58:36) qgil: of course, I was falling again in the draft procedure (21:58:53) qgil: asking first and ten poblicising (21:59:11) qgil: (oh my, I should type s l o w e r ) (22:00:02) qgil: well, 1h of meeting is not bad - are there more topic you want to discuss now? (22:00:14) Gman: so, having read the mail (22:00:19) Gman: what's so radical about it? (22:00:25) qgil: well (22:00:35) Gman: you've just given some core tracks, and you want to people to submit papers against them? (22:00:55) qgil: from my point of view everything about GUADEC in the past looks like closed and controlled (22:01:14) Gman: controlled, yes (22:01:17) Gman: closed? definitely not (22:01:50) qgil: I can only see the previous years as an outsider (22:02:16) qgil: anyway, this is not the point :) (22:02:16) Gman: ok (22:02:32) qgil: the novelty is to submit papers publicly (22:02:43) qgil: papers that by default are approved (22:03:03) qgil: and just some selected to be part of the core GUADED, with paid expenses (22:03:17) Gman: hrm (22:03:23) Gman: public = good, i'm fine with that (22:03:37) Gman: not totally sure about approval by default (22:03:41) Gman: and not sure about paid expenses (22:03:50) Gman: because a lot of the potential papers are submitted by people who can afford it (22:03:53) qgil: in the terms expressed in the email (22:04:31) qgil: "we sponsor the travel and accomodation expenses to the speakers of this official selection requesting it." (22:04:33) qgil: requesting it (22:05:01) qgil: "About the non selected sessions, the committee just checks they are on-topic. If they are, they will find a place during The Approach Weekend or the After Hours" (22:05:05) Gman: ok (22:05:15) qgil: on-topic (22:05:40) Gman: just do it ;) (22:05:45) qgil: :) (22:05:57) Gman: you might not want to publicize the expenses bit, just in case we don't have sponsorship ;) (22:06:07) qgil: this is a good tip (22:06:14) Devin: i agree u need to send it to a wider list, not only to guadec-list (22:06:23) qgil: if someone needs sponsorship,will claim anyway (22:06:30) Gman: yeah (22:06:30) Devin: (i'm reading from the beginning :P ) (22:06:40) Gman: have a checkbox in there anyway, so you can at least know the people who require it (22:06:54) Gman: anyway, i'd suggest someone does up a webpage, and sends out an announcement (22:07:07) Gman: [b.t.w. announcements only through drupal is a really, really bad idea] (22:07:22) qgil: minor announcements (22:07:37) Devin: a p.g.o announcement should be better (22:07:39) qgil: for the others planet + gnomedesktop (22:07:54) Gman: and guadec-list, and marketing-list, and ... (22:08:01) Devin: qgil, why not a week-status post at p.g.o? (22:08:09) qgil: not sure about crossposting (22:08:46) Devin: the "call for help" should be done in a wider channel (22:08:47) Gman: cross post, set reply-to, done. (22:09:21) qgil: weekly report, fine (22:09:32) qgil: "set reply.-to"? (22:11:44) qgil: to publicise properly, a Communication team would help, but for this we need volunteers, and to get volunteers we need publicity....... ;) (22:12:30) Gman: dude (22:12:34) Gman: stop making things complicated :) (22:13:07) qgil: you would have said "[delegate]" :) (22:13:24) qgil: but yah, agreed (22:13:41) Gman: heheh (22:13:44) qgil: I'll just move forward (22:13:46) zwnj: qgil: i selected 35 of 135 to upload :D (22:14:03) qgil: zwnj: this looks like a hard triage! :) (22:14:42) Gman: i don't know how to upload pages to b.g.o, but i can try and figure out and write up a call for papers page if you like? (22:15:02) qgil: Gman: great (22:15:12) Gman: ok (22:15:19) Gman: i'll try and base it on the tracks you've decided already (22:15:46) qgil: register to the site and you'll get editing permissions (22:16:15) qgil: they are needed for the special pages like his one (22:16:38) Gman: ok, will try and figure it out (22:18:02) qgil: We will need to install the flexynode module to create the form page to submit papers (22:18:45) ***Gman shrugs - knows nothing about that stuff (22:18:56) Gman: maybe i should just write up a text file for someone to mark up :) (22:19:02) qgil: http://drupal.org/project/flexinode (22:19:08) qgil: yes, yes, you don't need to do this (22:19:20) qgil: just publish a normal page with the info (22:19:31) qgil: the form will go in a page apart anyway, isn't it? (22:20:45) Gman: yeah (22:20:45) qgil: Gman: what you need to do is publish a "book" page, you will find out at http://beta.guadec.org/node/add (22:21:46) Gman: what should the parent page be? (22:23:03) qgil: euhm..... (22:23:54) Gman: seems a little bit inconsistent atm (22:23:55) qgil: http://beta.guadec.org/guadec2006 ? (22:24:00) qgil: it is (22:24:28) ***Gman going to use GUADEC 2006 : The GNOME Conference (22:24:33) qgil: any suggestions are welcome (22:24:34) ***Gman assumes it's easy to reorder pages? (22:24:39) qgil: yes, one click (22:24:49) Gman: ok (22:26:01) qgil: Gman: welcome to the web editors team :P (22:26:11) Gman: :) (22:28:51) qgil: Gman, Devin ... anything else? (22:29:13) Gman: nope (22:30:30) qgil: ok then, thanks also to the other lurking/reading at some point (22:30:37) qgil: others (22:31:07) qgil: specially an "hola!" to josep :) (22:31:41) qgil: in the next meeting we can get into more details about local stuff (22:32:16) qgil: thanks Gman for your tips and good morning/nite (22:32:30) Gman: night! -- Quim Gil - http://desdeamericaconamor.org
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