Dave suggeste d awhile ago to take this as an example for the call for papers/participation http://xtech.org/2006/call.asp The more I see it the more I like it, we can adapt it to GUADEC. About the submission and selection process, what about this: - People can request a session directly and publicly on the website filling a form with defined fields i.e. title, summary, description, keywords, suggested track/profile, links, attachments... - The committee selects the sessions to be held during the three GUADEC core days, and we sponsor the travel and accomodation expenses to the speakers of this official selection requesting it. - About the non selected sessions, the committee just checks they are on-topic. If they are, they will find a place during The Approach Weekend or the After Hours - since we have plenty of room and time available. We don't cover the expenses of those, although we can make an exception if we think it's worth (and we have the resources). This way each sesion will have already a node/page in the site that can be edited by its author(s) adding content, attachments etc when GUADEC approaches. Also, these pages are open to comments and threads, contributing to the warming up and the pre work of the sessions. All this enforces openness and participation, two key aspects of the GNOME project. This open process might stop some people not being sure about the possibility of being elected for he official GUADEC core. We can avoid this problem by letting a door open to private comments/evaluation - a simple email address - about the suitability an interest of the committee for a specific session suggested. -- Quim Gil - http://desdeamericaconamor.org
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