Minutes, 11/10/2006

[Dave Neary <dneary free fr>]

Attendance:
	Dave Neary
	Anne Oestergaard
	Jonathan Blandford
	Zana Yuen

Regrets:
	Vincent Untz
	Quim Gil
	Federico Mena Quintero

Absent:
	Jeff Waugh

Minutes:

 * ACTION: Anne to mail the members of gnome-legal to organise required
actions for contacting Wilson Sonsini Goodrich & Roseti (reminder,
Luis's mail on this issue:
http://mail.gnome.org/mailman/private/board-list/2006-October/msg00035.html)
  - Scope of relationship with SFLC
  - We need to contact WSGR and make sure we have a channel of
communication open
  - Setting up a meeting with WSGR is urgent now

 * ACTION: Anne to mail sysadmin gnome org requesting the creation of
the gnome-legal mailing list with the four initial invitees.

 * ACTION: Dave to contact marketing-private to get a press release
drafted for all of the new advisory board members. It's old news now,
but perhaps we can stir something up by announcing 6 new members in one go

 * Anne requests a vote on the mailing list on whether the board
approves Murray's code of conduct. ACTION: Anne to mail board-list

 * DECISION: Budget for event box shipping: $1000 for US box, €1000 for
EU box approved

 * WSOP cheques are in the process of being paid, and Google has been
invoiced

 * Mandates for subcommittees:

The following board-mandated subcommittees exist:
 - sysadmins
 - accounts team
 - membership committee
 - GUADEC organisers
 - release team
 - marketing-private
 - GNOME Legal (NEW!)

The mandate of the legal team is:
 - Handle communication with the lawyers
 - Own legal issues within the community (redrafting proposals based on
community feedback, for example)
 - Interfacing with the board on legal issues as needs be

ACTION: Anne to write a few lines on the mandate of the legal team

 * Announcements: ACTION: Anne to mail the membership committee asking
them to announce the arrival of two new members to foundation-list

 * [Board-only item removed]

 * [Board-only item removed]

 * Consolidation: Anne feels that we need to agree an agenda of priorities
 - Avoid dispersion on non-priority initiatives
 - Concentrate on top priorities and get them through to completion

 * We need to reimburse Murray for expenditure on the EU event box
  - Reimburse him fully on production of receipts
  - ACTION: JRB to contact Murray to get receipts and bank information
off him

 * DECISION: Event box policy
  - Event boxes will go to GNOME user groups or GNOME events
  - Event box must be the responsibility of one person of standing in
the community
  - That person will be responsible for replacement of any broken or
damaged equipment while the box is under his control
  - The board has set aside a budget for event box shipping, which can
be drawn down on with receipts by user groups who pay for shipping

 * Invitation letter policy
  - We should at least try to avoid issuing invitation letters to
fraudulent requests
  - ACTION: Zana to mail the mailing list a propoed policy

 * Anne wants to know where the best place to send an ODF alliance
newsletter is - she feels that foundation-list is inappropriate, but
wonders if there is a standardisation list.

Decisions:
----------

 * DECISION: Budget for event box shipping: $1000 for US box, €1000 for
EU box approved
 * DECISION: Event box policy
  - Event boxes will go to GNOME user groups or GNOME events
  - Event box must be the responsibility of one person of standing in
the community
  - That person will be responsible for replacement of any broken or
damaged equipment while the box is under his control
  - The board has set aside a budget for event box shipping, which can
be drawn down on with receipts by user groups who pay for shipping

New actions:
------------

 * ACTION: Anne to mail the members of gnome-legal to organise required
actions for contacting Wilson Sonsini Goodrich & Roseti
  - Scope of relationship with SFLC
  - We need to contact WSGR and make sure we have a channel of
communication open
  - Setting up a meeting with WSGR is urgent now

 * ACTION: Anne to mail sysadmin gnome org requesting the creation of
the gnome-legal mailing list with the four initial invitees.
 * ACTION: Dave to contact marketing-private to get a press release
drafted for all of the new advisory board members. It's old news now,
but perhaps we can stir something up by announcing 6 new members in one go
 * ACTION: Anne to mail board-list requesting a vote on the code of conduct
 * ACTION: Anne to write a few lines on the mandate of the legal team
 * ACTION: Anne to mail the membership committee asking them to announce
the arrival of two new members to foundation-list
 * ACTION: JRB to contact Murray to get receipts and bank information
off him
 * ACTION: Zana to mail the mailing list a propoed policy


Outstanding actions:
--------------------

    * [board confidential action removed]
    * Quim to talk with Killermundi about the GNOME Store. IN PROGRESS
          o Problem: not clear if it's the Foundation's initiative to
say, "you'll print this t-shirt, etc.", or if it's Killermundi's.
          o Problem: sending merchandise out of Spain. Within the EU
it's already expensive.
          o We need a more franchised system so that local vendors can
print merchandise in different countries.
          o Next step: discuss on marketing-list.
    * [board confidential action removed]
    * Simos to ask Bitstream change the vera font license
(Vincent is monitoring progress)

    * Jeff to write a proposal on subcommittees
    * Jeff to write a proposal for the technical project meeting.
    * Vincent to change the template for the notifications that happen
upon getting a CVS account: "By the way, now that you have CVS account
you may want to become a Foundation member!"
    * Anne to start the creation of the GNOME-legal group: Luis Villa,
Dom Lachowicz, DW Price, Anne Oestergaard. Need a private mailing list.
(IN PROGRESS, Invitation sent, mailing list to be created)
    * Quim to finish the financials from GUADEC. ALMOST DONE
    * Anne to contact our pro-bono law firm instead of SFLC about the
trademark licensing agreement. IN PROGRESS
    * Dave to push the idea of a book for ISVs further with the docs
team. NOT DONE

Completed actions since last meeting:
-------------------------------------
* Quim to finish his GUADEC-HOWTO: DONE.
* Dave to contact Miguel Angel Lopez and Izabel Cerqueira about the
  Latin American conferences: DONE.  Not clear on what they expect
  from us.  We are in contact with them; they need to tell us what
  they need from the Foundation.
* JRB to mail the draft criteria for an interview for the executive
  director to board-list.  DONE
* Dave to ask O'Reilly about comissioning a GNOME book for ISVs under
  a free documentation license.  IN PROGRESS, Dave is in touch with
  Andy Oram.
* Quim to answer Fernando that we can cover up to 1.500USD for travel
  expenses of a developer invited to The GNOME Day in Chile. (DONE)
* JRB to set up the infrastructure for the interviews.  Deadline:
  Monday Sept. 18. (DONE)

Other completed actions/decisions (from mailing list):
------------------------------------------------------
* Authorise WSOP payments
* Quim to submit a proposal for the APC Chris Nicol FOSS prize
* Where "Linux" is mentioned on the GNOME site, try to rephrase to avoid
mentioning any specific operating system. Where we refer to platforms on
which GNOME is available, replace with "GNU/Linux (commonly called Linux)"
* Two GNOME hackers (Elijah Newren and Behdad Esfahbod) received Ultra
20s from Sun Microsystems
* Handle request for trademark usage for sticker printing
* Federico contacted OLPC about joining the GNOME advisory board
* Got lunch sponsored at the summit, thanks to an anonymous donor
* Endorse the Open Fonts License campaign letter
* Got a GNOME representative for the third desktop architects meeting

-- 
Dave Neary
dneary free fr
Lyon, France