Minutes of Board Meeting: 9 Feb 2004
- From: Malcolm Tredinnick <malcolm commsecure com au>
- To: foundation-list gnome org, foundation-announce gnome org
- Subject: Minutes of Board Meeting: 9 Feb 2004
- Date: Sat, 14 Feb 2004 10:04:55 +1100
Minutes For Board Meeting: 9 February, 2004
Meeting started: 20:40 UTC
Minutes of last meeting were approved.
Completed Action Items (from last minutes):
ITEM: Tim to send credit-card payment interface spec and
comments to Owen and Malcolm for review.
ITEM: Tim to post a Director's Report to foundation-list.
ITEM: Tim to send links to photos from the recent Linux World
Expo (in New York) to foundation-list.
=> done (as part of above report)
ITEM: Tim to talk to the GNOME Bangalore conference organiser
to get from promotional materials from that conference.
=> Tim spoke to organiser, who has sent some promotional
materials to Tim. He is also going to send a scan of the
conference poster to Tim for future use.
ITEM: Malcolm to put up a web page of the conference dates and
known submission deadlines. Also make available and ICS
file so that people can have it in their Evolution
calendars, for example.
=> Mail sent to gnome-foundation list.
=> Some updates have already been received.
=> ICS version of this file has been put on hold until
Evolution 1.5 stabilises a bit more.
ACTION: Jeff is to put board confidentiality policy up on the
ACTION: Jeff will pull together a web page of links to
as many of the local groups as he has information for.
ACTION: Jeff and Glynn are to send mail to appropriate lists
(gnome-announce, ...) requesting items that can go into
the GNOME FTP repository for general promotional use.
These items include papers, slides from talks, and
photos from conferences, etc, that can be used for
publicity. All submissions should be freely
redistributable for GNOME purposes.
ACTION: Jeff, Nat and Malcolm are to write the surrounding
portions of the roadmap to fill things out. Jeff is to
work on the "universal access" portion, Nat on
"collaboration" and Malcolm on the "mission outline"
sections. These will be initially posted to board-list
and then quickly merged and moved onto foundation-list
for wider input.
ACTION: All board members need to participate in discussion on
board-list in an effort to try and prioritise our goals
for the coming year and to form initial strike teams to
tackle some of the main issues.
- Nothing happened on this front. Malcolm is
charged with posting an initial mail to board
list in an attempt to kickstart the
ACTION: Leslie will create a press release discussing the
international involvement in GNOME from country-specific
- Jody to follow this up with Leslie. Some
progress has already been made.
ACTION: Jeff to resume talks with Luke Stroven about replacement
hardware for gnomedesktop.org.
ACTION: Tim to send board's comments on latest trademark draft
back to lawyers for another revision.
- Aiming to have another draft ready for the
board before the next meeting.
ACTION: Luis to talk to Andrew Hutton to get details about
proposed Desktop Summit.
ACTION: Jody to post to board-list a brief summary of salient
points from his trip to Korea last year.
ACTION: Tim to talk to credit card clearance agent about a
processing setup appropriate for GNOME Foundation
Items from previous minutes:
(a) Many action items were not completed. Stronger attempts will
be made to try and complete these items *this week*.
(b) Jeff and Glynn are to send mail to appropriate lists
requesting items that can go into the GNOME FTP repository for
general promotional use.
- Jeff reported that he and Glynn have started to
organise an area for storing these items. No mail has
gone out about it, since they are not yet ready to
receive submissions. This is on an ongoing task for
the coming fortnight.
(c) Tim to send credit-card payment interface spec and comments
to Owen and Malcolm for review.
- Malcolm posted some comments about this specification
to the board list. See the GNOME shop discussion under
new business for details.
(a) Footnotes hardware
- The current footnotes hardware is reaching its
capacity for service. Jeff is talking to Luke Stroven
about possible replacement options that the GNOME
Foundation can help with (in terms of helping to
provide new equipment).
- Luis mentioned that we might also investigate whether
Luke thinks the current bandwidth/hosting arrangement
is suitable, or if we should be considering other
options in that arena as well. Jeff will continue with
(b) GNOME and third-parties
- As a matter of general policy, the board wants to come
up with a clear statement of requirements for when
corporations or third-parties wish to begin to
incorporate their products into the GNOME desktop.
This is intended to be something similar to the
requirements for modules to enter the GNOME platform.
However, it will be a principles and goals of the
platform as a whole. In introductory talks with
corporations, we can then explain that if they have
grave objections to items on that list (be they
licensing issues, or distribution issues or whatever),
then those problems need to be solved before they can
hope to make progress. Producing this statement is an
ongoing activity for the board.
(c) Desktop summit prior to OLS
- This has been proposed as something akin to the GCC
summit that has been held in Ottawa the past couple of
years. Luis is going to talk to the organiser and find
out more specific details about the proposal and
GNOME's potential involvement.
(d) Trademark license draft
- Another draft was circulated to the board,
incorporating changes based on recent foundation-list
email. Malcolm sent back some comments on this draft,
which appears to have identified the issues that
others also wanted considered a bit further.
- The draft and comments are going back to the lawyers
for another round of changes and will then be read by
the board and sent to the foundation list. Jeff, Tim
and Malcolm are nominally on the strike-team taking
care of this at the moment. More volunteers may be
(e) Jody's visit to Korea
- This trip was a while ago now, but a couple of board
members wanted to get a short summary of the pertinent
points to see if there are things we should follow up
in the future. Jody will send a brief summary to the
board mailing list.
(f) GNOME shop
- Based on a detailed analysis by Curtis Hovey and
experiences of board members, it was felt that running
a web-based shop front for selling GNOME merchandise
was probably too large a task for the Foundation at
- Jeff mentioned some ideas that had been coming out of
conversations with local businesses: the possibility
of licensing the sale of GNOME products to merchants
covering various geographical regions. With careful
management, this would be a lower-effort way to sell
branded merchandise to interested people. There was
agreement that this was a possibility worth exploring
further and the board will try to work out some of the
details of such a scheme.
- Another item to come out of this was whether the GNOME
Foundation should set itself up to be able to process
online credit card payments, regardless of whether we
have a shop or not. Malcolm provided a review of a
proposal that was received by the board to provide
this facility. The main difficulty is the necessity of
providing high levels of data security for credit card
information flowing through the GNOME machines. In the
short-term, this was not seen as a practical option.
We are going to go back to the clearance merchant to
talk more about a system that does not require the
GNOME machines to ever receive such sensitive data.
Tim is going to start those discussions.
(g) Replacement cvs.gnome.org machine
- Owen reported that the new machine (donated by
Hewlett-Packard) is sitting in the colocation facility
and running happily. Owen and Jonathan are going to
attempt to transfer the data from the existing
cvs.gnome.org to the new machine this weekend.
Meeting closed at 21:33 UTC
Next meeting: 23 Feb, 20:30 UTC
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