Re: Application for hosting the 5th GUADEC.

[Nils Ulltveit-Moe <Nils Ulltveit-Moe hia no>]

Hi Carlos

Fair enough for us. July would be possible for us too. However if the 5th
GUADEC will be in April, then someone else would have to arrange it, and I am
sure several universities are willing to do that. The problem concerning 
exam preparations in April may be a particular Norwegian problem(?)

Mvh.
Nils Ulltveit-Moe

Quoting Carlos Perelló Marín <carlos gnome org>:

> Please DON'T repeat this year error.
> 
> At the end of June lots of European students have their final exams
> (like myself) I could not attend this year GUADEC and I will not be able
> to attend next year GUADEC if you repeat the really bad dates you are
> suggesting here... If it should be on summer, please do it on July (I
> think that the plane prize are more expensive also in summer....)
> 
> I cannot believe that we cannot have any other alternatives with better
> dates (July, August, September, or the  best one, April, like old
> GUADECs).
> 
> 
> This year I was told that the problem was that was too late to find a
> place where celebrate the GUADEC on April, I think that we have enough
> time now to look for other place or prepare it for Mid-July or August.
> 
> Cheers.
> 
> 
> El mar, 24-06-2003 a las 20:18, Nils Ulltveit-Moe escribió:
> > Application for hosting the 5th GNOME Users and Developers Conference.
> > 
> > Agder University College (HIA), Institute for Technogy in Grimstad, Norway
> > would like to arrange the  5th GNOME Users and Developers Conference,
> > according to the prerequisites below:
> > 
> > PREREQUISITES:
> > 
> > Please indicate a budget and your experience with sponsors from earlier
> > events. We would need to use the GNOME foundations network to get in
> contact
> > with the right people for sponsorship contracts at big companies. What are
> > the criteria for Gold/Platinum etc sponsorship?
> > 
> > End of June is the nicest time of the year in Norway, and the best time
> for
> > HIA to arrange the conference. April is unfortunately impossible for us,
> > since it is just before the exam period starts, so all the theatres will
> > still be in use. In addition, the students will focus on rehearsing to the
> > exams instead of attending or helping out at GUADEC, and the teachers that
> > help out arranging GUADEC will be too busy following up the students or
> > making exams.
> > 
> > In addition, If GUADEC is arranged in April, then the student apartments
> are
> > still in use, and the cheapest option for accomodation will be to get an
> > agreement with Norlandia Sørlandet Hotell, as shown below.
> > 
> > We expect the GNOME foundation to help organising central GNOME related
> > tracks, tutorials and BOF's, according to state-of-the-art GNOME
> development
> > in 2004.
> > 
> > Agder LUG, GLUG and the OSYS group at HIA would organise side tracks and
> > tutorials,  such as Mobility/Accessibility, SkoleLinux or other themes
> > according to people we know in the OSS communities, and/or send out Calls
> for
> > Papers. We also could consider arranging  social events like sea-menu on
> > board, Norwegain wine cellar evening, concert event..
> > 
> > Please give feedback as soon as possible whether you want the conference
> in
> > Norway in end of June, or not. The hotel prices shown are valid if we get
> a
> > reply before 22. July. After that we have to renegotiate prices for  the
> > hotel.
> > 
> > ABOUT US
> > 
> > There are two Linux user groups (LUGs) in the Agder region that will help
> out
> > arranging the conference. Agder LUG (See http://agder.linux.no with 50
> > members) is the LUG for the whole Agder region, and GLUG (See
> > http://glug.grm.hia.no with  25 members) which is the student LUG at HIA.
> > 
> > 
> > Suggested project group (alphabetically):
> > 
> > Alf Bjarne Olsen abolse01 grm hia no, Agder LUG, GLUG
> > Bjarne Offenberg boffen99 grm hia no, GLUG
> > Edward B. Fjellskål edwardfjellskaal yahoo no, Agder LUG
> > Erik Olaussen erik nsn no, Agder LUG
> > Finn-Arne Johansen faj bzz no, Leader Agder LUG.
> > Kristian Lyngstøl. nesquik bohemians org, Leader GLUG
> > Mikael Snaprud Mikael Snaprud hia no, HIA, Agder LUG
> > Nils Ulltveit-Moe Nils Ulltveit-Moe hia, HIA, Agder LUG
> > Vidar Hoel vhoel99 grm hia no, HIA, GLUG
> > Yngve F. Johansen yfjohans siving hia no, GLUG
> > 
> > 
> > PREVIOUS EXPERIENCE WITH ARRANGEMENTS
> > 
> > The people in the project group are people that are active members in the
> > LUG's, and that have helped out arranging other arrangements at HIA, like
> the
> > annual Linux Installweek at HIA in 2001,2002,2003 (See
> > http://osys.grm.hia.no/installuke2003) or the seminar Open Source Freedom
> and
> > Democracy with Bruce Perens. The LUG's are closely related to the Open
> > Systems group (OSYS) at HIA, which has and overview of arrangements here:
> > http://osys.grm.hia.no/index.wc?id=Seminar
> > 
> > Bjarne  Offenberg is board member for the student house and pub called
> > Luftslottet, which also may be used during the arrangement. Either as a
> pub,
> > or as a venue for keynote speakers where we need space for more than 204
> > persons. Luftslottet is situated right beside the college. Bjarne has
> > experience from arranging larger concerts and arrangements with up to 500
> > participants at Luftslottet. He also has helped out arranging the
> Norwegian
> > short film festival in Grimstad this year, see
> > http://www.kortfilmfestivalen.no/. Mikael Snaprud, Nils Ulltveit-Moe and
> > Finn-Arne Johansen are key persons for arranging the other Linux related
> > arrangements above.
> > 
> > 
> > DRAFT PLAN
> > 
> > Deciding upon dates, and getting prices for accomodation should be done as
> > soon as possible, as prices increases the closer you get to the
> conference.
> > 
> > Working with possible sponsors, like HP, SUN, Ximian should start as early
> as
> > possible. We should also consider other companies situated in Norway that
> use
> > Linux to a large extent, or make Linux based products or sell services,
> like
> > LinPro, Trustix,  Schlumberger,  Dolphin,  BibliotekSystemer,  Kitrus,
> eZ..
> > 
> > The Linux installweek in mid-January 2004 may be used as a kick-off forum
> > where the GNOME foundation, Agder LUG, GLUG and HIA representatives meet
> to
> > plan the 5th GUADEC conference, and also give some early talks.
> > 
> > 
> > CONFERENCE VENUE
> > 
> > HIA has 4 auditoria/theatres that will be used for the 5th GUADEC
> conference,
> > that are available after 15. June:
> > 
> > AUD-MAX204 persons
> > AUD-MIN104 persons
> > AUD-F91 persons
> > AUD-G90 persons
> > 
> > All these theatres are quite close together (within 20m apart), and the
> > biggest theatres are just inside the entrance, and right beside the
> student
> > canteen, which offers cold and hot lunch as well as dinner at a reasonable
> > price. The canteen is big, and should hold all conference members. The
> > student house and pub is 50 meters from the main entrance, and may be used
> > for keynote speakers, if the main theatre is not big enough. (supports up
> to
> > 400 people standing, 200 sitting.) Luftslottet may be used for   Stand-up
> > GNOME's   or for a pub evening. (Or we may go elsewhere.) The Linux users
> > group already has infrastructure for a  hacking room  where people may
> > connect their PC-s and do coding, even though it may have to be extended
> to
> > facilitate more PC's. In addition, all theatres and the canteen at HIA
> have
> > free WLAN connectivity. In addition, Grimstad is on the nicest coastal
> areas
> > of Norway, so we could try to arrange e.g. A boat trip, or some other kind
> of
> > social arrangement.
> > 
> > TRAVELLING
> > 
> > Grimstad is a nice and relaxed town 40 km (45 minutes) from Kristiansand
> > airport,  and 180 km (2.5 hours) from Torp airport (Sandefjord), where you
> > may get take the budget airline Ryanair.
> > There are airport coaches going to and from Kristiansand, and the express
> > coaches between Kristiansand and Oslo corresponds with Torp airport until
> > 2200. It is also possible to take the Color Line ferry from Denmark to
> > Kristiansand, or the DFDS ferry from Newcastle to Kristiansand, or from
> > Strømstad in Sweden to Sandefjord.
> > 
> > 
> > ACCOMODATION
> > 
> > If the 5th GUADEC conference is arranged the week commencing at 28th  of
> > June, then it is possible to use the student apartments that are let out
> > during the summer. There are 72 apartments where each two apartments share
> > cooking facilities and bath, and 10-15 two room apartments. All together
> room
> > for 100 persons. Price for this, is around 37 Euro per night. Breakfast is
> > not included. The apartments are shown at http://www.ferieleiligheter.no/
> > (Choose Grimstad.)
> > 
> > We have also asked for a price for at least 150 persons at Norlandia
> > Sørlandet Hotell (See www.norlandia.no/sorlandet), and have got the
> following
> > prices for GUADEC 2004: If someone wants to come earlier, or leave later,
> > they can have the same prices.
> > 
> > Single room with breakfast 60 Euro
> > 
> > Double room with breakfast 72 Euro (36 Euro pr. Person)
> > 
> > Apartment for 4 persons with breakfast 115 Euro
> > 
> > The hotel is in nice park area, 7 minutes walk from HIA.
> > 
> > FOOD AND BEER PRICES:
> > 
> > The student canteen offers reasonable lunch (around 4 euro) and dinner
> (6-8
> > euro) , and usually offers 3 courses in addition to ordered food like
> hamburgers etc.
> > 
> > The student house/pub Luftslottet sells 0.5 l beer for 4.8 euro (No, it is
> > not that cheap, but you can buy tax-free when entering Norway ;-)
> > 
> > 
> > OTHER ARRANGEMENTS IN AGDER:
> > 
> > Agder is also the Venue for other festivals:
> > 
> > Short film festival in Grimstad, mid June,
> http://www.kortfilmfestivalen.no/
> > Risør Chamber Music Festival, end June, http://www.kammermusikkfest.no/
> > Quart festival in Kristiansand (Rock/Pop), early July,
> http://www.quart.no/
> > Risør Wooden Boat Festival, early August, http://www.risor-woodenboat.no/
> > 
> > 
> > For the project group at HIA
> > 
> > Nils Ulltveit-Moe
> > 
> > 
> > 
> > -------------------------------------------------
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> > _______________________________________________
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> -- 
> Carlos Perelló Marín
> Debian GNU/Linux Sid (PowerPC)
> Linux Registered User #121232
> mailto:carlos pemas net || mailto:carlos gnome org
> http://carlos.pemas.net
> Valencia - Spain
> 


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