Minutes of the Board meeting Aug 26 2003

[Jody Goldberg <jody gnome org>]

     Minutes of the Board meeting Aug 26 2003
     ========================================

Attendance:
===========

   Daniel Veillard
   Glynn Foster
   Jonathan Blandford
   Luis Villa		(chair)
   Miguel de Icaza
   James Henstridge
   Jody Goldberg
   Jeff Waugh
   Tim Ney
   Jim Gettys		(+10)
   Bill Haneman		(+20)

Regrets:
========
   Nat Friedman

Completed Actions:
==================

    ACTION: Daniel to request and review by-laws of the proposed German GNOME
    	Association "GNOME Deutschland e.V."
	: Call scheduled with them immediately after the meeting.

    ACTION : Glynn to coordinate a call with GNOME Deutschland e.V. to update them
	: call arranged for after this meeting.

    ACTION : Nat send RFP for summit location.
	: Done

    ACTION : Look into summit in Mid-Nov in southern US or Mexico.  Need to
    	know by next meeting.
	: Done.  Have proposal from NY

Actions:
========

    ACTION: Thanks: Wilson-Sonsini for working pro-bono
            Red Hat for bandwidth
        in newsletter and on the foundation site
	: Pending newletter
	: Will go onto new website too

    ACTION: Tim to look into merchandising options around our logo and
        GUADEC proceedings
	: Can now accept credit cards
	: Process of setting up the web form, and certificate ongoing

    ACTION: Nat to get the charter amended to reflect the current consensus
	: Nat sent something, but no formal adoption process has be done.
	: Nat to resend before next meeting so we can ratify.

    ACTION: Nat and Jody to draft a short list of projects to propose for
        funding.
	: Pending.   Jody will _really_ send a start to list.

    ACTION: Nat to collect advisory board slides and post them
	: pending

    ACTION: Put the confidentiality policy on website
	: Sent and reviewed on list.  We need to put it on the web
	and add links to it.
	: Jeff wil lget the links set up.

    ACTION : Daniel to check with Nat and schedule the advisory phone call,
	: pending.
	: Target Sept 11-18

    ACTION : Luis poll the release team for roadmap.
	: Ongoing.  Initial proposal saw alot of discussion on the lists.
	  More discussion with maintainers.

    ACTION : Jim, find status of GPE announment from Leslie & Nils
	: Ongoing

    ACTION: Tim to produce a proto-budget for next year based on this year's
    	fiscal results.
	: Ongoing, will be reviewed with Jonathan for presentation in Sept.

    ACTION : Leslie to produce a schedule of conferences for the next 6 months.
	: Pending real life.

    ACTION : Jody & Nat to send announcement and proposed agenda for advisory
    	     board meeting.
	: Pending.

Actions:
========

    ACTION : Luis to forward budget from summit at MIT to NY organizers

    ACTION : Jeff to get setup a link on webapge for software patent day

Discussion
==========

    Approved Minutes from 2003/08/12

    GNOME Summit
	: NY has offered to host in mid Nov
	: Board accepts NY offer conditional on budget review
	: Get the NY organizers a copy of budget from last year's summit at MIT
	: RH worldwide meeting is Nov 1-4, summit should be close but not overlap

    GUADEC
	: Solid proposal from Norway
	: Initial proposal from Stutgart
	: Interest from Macedonia
	- Pending more information from Stutgart will review and attemptto
	  decide before next meeting.

    2.4 Release
	: Marketing and press release underway

    New hardware for cvs.gnome.org
	: Jim to see what's happening and get things on track

    Software Patent Online Protest
	: Board members are in favour of adding links to the website on the appointed day.

    Thanks to the volunteers for LWE and to Chis Lahey for his talk in Kalamazoo