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Subject: Minutes for the Board meeting of September 3, 2013
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wiki: https://wiki.gnome.org/FoundationBoard/Minutes/20130903

= Minutes for , September 3rd, 2013, 16:00 UTC =

== Next Meeting ==
 * Tuesday, September 17th, 2013, 16:00 UTC

== Attending ==
 * Rosanna Yuen
 * Joanmarie Diggs
 * Karen Sandler
 * Ekaterina Gerasimova
 * Marina Zhurakhinskaya
 * Emmanuele Bassi
 * Tobias Mueller

=== Regrets ===
 * Andreas Nilsson
 * Sriram Ramkrishna

== Board Meeting Agenda ==
 * Implement a Foundation employee policy for COLA (Cost of Living Adjustment)
  * At the face to face board meeting we discussed having employee
salaries increase when inflation increases, as other comparable
nonprofits do.
  * http://data.bls.gov/timeseries/CWUR0000SA0?output_view=pct_12mths
  * Andreas hasn't emailed the board-only yet
  * We're missing two members of the board, so we should defer to the
next meeting
 * Adopting a photography policy for GNOME events.
  * Joanie suggested it at GUADEC and on board-list that we adopt a
photography policy for bigger GNOME events.
  * The Ada Initiative has a photography policy for their Ada Camps
  * http://adainitiative.org/2013/07/another-way-to-attract-women-to-conferences-photography-policies/
  * Having a proper policy would allow a tool for people to clearly
opt in or out from being photographed at our conferences
  * Using badges or lanyards removes the awkwardness of asking for photographs
  * Do we actually need a policy if use badges/lanyards?
  * How can we enforce the policy?
   * Should be part of the Code of Conduct
   * Should be enforced by the local conference team
  * Should this be part of a larger discussion on the code of conduct?
  * We could also have a trial run at Montreal
  * '''ACTION''': Joanie to draft a proposal for the photography
policy at GNOME conferences to discuss on foundation-list
 * Scheduling an IRC Foundation meeting
  * At the Board Q&A the board promised to do a Foundation IRC meeting.
  * Joanie took a action item to talk to the release team first.
https://mail.gnome.org/archives/release-team/2013-August/msg00060.html
   * No reply
   * We are in the final days of the 3.10 cycle
   * Release, documentation, i18n, and marketing/engagement teams will
be pretty busy getting 3.10 out of the door
   * Postpone after 3.10
   * '''ACTION''': Joanie will ping the Release Team again for the
Foundation IRC meeting after the 3.10 release is completed
  * Needs an agenda and a date.
 * Collecting funds in Europe update
  * Ball is back in our court
  * We need to provide documentation and receipts
  * '''ACTION''': Karen and Tobi to continue pursuing the fund
collection in Europe
 * Sysadmin update
  * Karen asked Andrea to blog some more
  * Andrea created a website for the infrastructure status
  * also, a mailing list for infrastructure work
 * possible trademark violation to assess.
  * Another software project is using the name GNOME
  * http://www.prweb.com/releases/2013/7/prweb10889727.htm
  * Karen is in contact with our law firm. Needs an update.
  * No response yet
 * Montreal Summit update
  * no new update
 * Travel Committee, Delegation, Budgets, etc.
  * Will be added to the Travel committee work session
 * Spam for board-related lists
  * Andrea suggested that the only way to reduce spam is to moderate the list
  * Added new rules

== Discussed on the mailing list ==
 * Cease calling the Github mirror "official".
  * +1 from Kat, Joanie, Tobias and Sriram
  * -1 from Emmanuele, Andreas
  * Missing a vote from Marina, since she was away on vacation.
  * '''VOTE''': Ask Alberto and Andrea to remove the "official" from
the Git``Hub GNOME mirror: passed: aye:4, nay:2, absent:1.
  * Emmanuele wanted to add to the minutes that he "appreciates and
applauds the outreach effort of Alberto and Andrea, especially in the
face of apathy from a community that wants results without committing
resources, and that is ready to criticise anybody who actually puts
time and effort into making our code and projects accessible to more
people, in the spirit of the license we use and the goals we profess
to have."
  * Others on the board was thankful to the efforts of Alberto and
Andrea, but felt the usage of the word Official was not a proper fit
for the use.
  * The board asked Andrea if it would be possible to set up a
Gitorious mirror similar to the Github one. The answer is that it is
possible if someone have to write a hook, communicate with the
Gitorious administrators to make sure there is enough space and other
tasks that might come up in the process. After that is done, Andrea
can enable the hook on git.gnome.org
  * '''ACTION''': Karen to ask on foundation-list if somebody wants to
work with Gitorious.org to create a GNOME mirror there
  * Alberto removed the "Official" from the mirror

== Completed Actions ==
 * Karen will send and email to foundation-list for questions for the
board Q&A at GUADEC - there will be a foundations IRC meeting
 * Joanie, Kat, Tobi, Rosanna, Karen will hold a work group at GUADEC
about the travel committee process
 * Kat to check with Andrea how to improve the spam filters of the
board-related list archives

== Pending action items ==
 * Andreas to put together a GNOME supporter card for our donors
 * Emmanuele to send Zana and Tobi an update on FoG donors gifts
 * Emmanuele to send hackers up for "adoption" the list of donors that
want a postcard
 * Joanie and Kat to draft a new travel assistance form to replace the
current one (Kat, Joanie and Zana to discuss and come up with a
solution)
 * Joanie to draft a proposal for the photography policy at GNOME
conferences to discuss on foundation-list
 * Joanie will ping the Release Team again for the Foundation IRC
meeting after the 3.10 release is completed
 * Kat to create a private wiki page on the web services accounts
holders and passwords
 * Karen to write the Privacy policy for GNOME services
 * Karen to carry on the discussion to explore the offer from
Wau-Holland-Stiftun for collecting funds in Europe for us
 * Karen to contact Tor, EFF, OTI for feedback and eventual funding
for privacy work
 * Karen to "call for ideas" for privacy work related bids at GUADEC
and by blog/email to foundation-announce
 * Karen to ask on foundation-list if somebody wants to work with
Gitorious.org to create a GNOME mirror there
 * Karen and Tobi to continue pursuing the fund collection in Europe
 * Sri to investigate better uses of adwords on the GNOME websites
 * Tobi to talk to Andrea to move the PayPal data extraction scripts
over to the GNOME infrastructure

-- 
W: http://www.emmanuelebassi.name
B: http://blogs.gnome.org/ebassi/
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Hi,

On 09/12/2013 01:49 AM, Emmanuele Bassi wrote:
>  * Spam for board-related lists
>   * Andrea suggested that the only way to reduce spam is to moderate the list
>   * Added new rules

SpamAssassin integration with Mailman works wonders. I recently enabled
it for some oVirt mailing lists, and our moderation queue has dropped to
0. http://www.jamesh.id.au/articles/mailman-spamassassin/

This would allow you (with a corpus of ham & spam to train it) to keep
the list unmoderated.

Cheers,
Dave.


-- 
Dave Neary, Lyon, France
Email: dneary@gnome.org
Jabber: nearyd@gmail.com
From karen@gnome.org  Fri Sep 13 14:48:54 2013
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Subject: Re: Announcing GNOME's official GitHub mirror
From: "Karen Sandler" <karen@gnome.org>
To: "Alberto Ruiz" <aruiz@gnome.org>
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On Thu, August 15, 2013 5:03 am, Alberto Ruiz wrote:

> I've been working with the GitHub guys and Andrea Veri on setting up a
mirror for all GNOME repos in GitHub.

As you can see in the minutes published today, the board discussed the
thread about GitHub and the various concerns on this issue.

Firstly, the board would like to thank Alberto and Andrea for their hard
work to increase participation in GNOME by making this mirror happen. We
all think it's important to improve our outreach to newcomers and welcome
work like this to make contributions easier to a greater group of people. 
Alberto, please also pass on our thanks to the folks at GitHub who took
the time and helped make this happen!

However, the majority of the board requested that the word "official" be
removed as we think it could be confusing as to whether GNOME is
recommending GitHub. Alberto has already complied with this request. (You
can read more detail about this in the minutes.)

The board would like to explore making this effort with other services
(like Gitorious). If there is someone who would like to put in the work to
create the appropriate hooks in the repository, please contact us.

karen

From andreasn.pixel@gmail.com  Fri Sep 13 17:31:08 2013
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Sender: Andreas Nilsson <andreasn.pixel@gmail.com>
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Date: Fri, 13 Sep 2013 19:30:50 +0200
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Subject: Agenda for board meeting September 17th
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Hello everyone!

The next board meeting is this Tuesday the 17th of September at 16:00 UTC

* Implement a Foundation employee policy for COLA (Cost of Living 
Adjustment)
  * At the face to face board meeting we discussed having employee 
salaries increase when inflation increases, as other comparable 
nonprofits do.
  * http://data.bls.gov/timeseries/CWUR0000SA0?output_view=pct_12mths
* Adopting a photography policy for GNOME events.
  * Ongoing action, see last meeting minutes
* Montreal Summit update
* Scheduling an IRC Foundation meeting
  * waiting until after 3.10
* Travel reimbursement time frame request form Michael Hill (see 
https://mail.gnome.org/mailman/private/board-list/2013-September/msg00027.html 
)
  * Reimbursement should happen within a specified time period, for 
example 2 weeks after receipts are sent in
  * How will this affect the new process for small events?
* New travel sponsorship process for small events
  * Update for Montreal Summit
* Womens Outreach Program
  * New round is coming up
  * General status update
  * It would be good to discuss some questions around the contracts for 
the mentors

- Andreas
From sri@ramkrishna.me  Fri Sep 13 18:01:14 2013
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From: Sriram Ramkrishna <sri@ramkrishna.me>
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--001a113366bcf50bc004e647a2b6
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I think we should also discuss the Friends of GNOME donation situation
which I believe we had discussed at the F2F.  If I recall, we do not have a
good way to track contributions with our current provider and we really
should think about alternatives or find some alternatives.

sri


On Fri, Sep 13, 2013 at 10:30 AM, Andreas Nilsson <lists@andreasn.se> wrote:

> Hello everyone!
>
> The next board meeting is this Tuesday the 17th of September at 16:00 UTC
>
> * Implement a Foundation employee policy for COLA (Cost of Living
> Adjustment)
>  * At the face to face board meeting we discussed having employee salaries
> increase when inflation increases, as other comparable nonprofits do.
>  * http://data.bls.gov/**timeseries/CWUR0000SA0?output_**view=pct_12mths<http://data.bls.gov/timeseries/CWUR0000SA0?output_view=pct_12mths>
>
> * Adopting a photography policy for GNOME events.
>  * Ongoing action, see last meeting minutes
>
> * Montreal Summit update
> * Scheduling an IRC Foundation meeting
>  * waiting until after 3.10
> * Travel reimbursement time frame request form Michael Hill (see
> https://mail.gnome.org/**mailman/private/board-list/**
> 2013-September/msg00027.html<https://mail.gnome.org/mailman/private/board-list/2013-September/msg00027.html>)
>  * Reimbursement should happen within a specified time period, for example
> 2 weeks after receipts are sent in
>  * How will this affect the new process for small events?
> * New travel sponsorship process for small events
>  * Update for Montreal Summit
> * Womens Outreach Program
>  * New round is coming up
>  * General status update
>  * It would be good to discuss some questions around the contracts for the
> mentors
>
> - Andreas
> ______________________________**_________________
> foundation-list mailing list
> foundation-list@gnome.org
> https://mail.gnome.org/**mailman/listinfo/foundation-**list<https://mail.gnome.org/mailman/listinfo/foundation-list>
>

--001a113366bcf50bc004e647a2b6
Content-Type: text/html; charset=ISO-8859-1
Content-Transfer-Encoding: quoted-printable

<div dir=3D"ltr">I think we should also discuss the Friends of GNOME donati=
on situation which I believe we had discussed at the F2F. =A0If I recall, w=
e do not have a good way to track contributions with our current provider a=
nd we really should think about alternatives or find some alternatives.<div=
>

<br></div><div>sri</div></div><div class=3D"gmail_extra"><br><br><div class=
=3D"gmail_quote">On Fri, Sep 13, 2013 at 10:30 AM, Andreas Nilsson <span di=
r=3D"ltr">&lt;<a href=3D"mailto:lists@andreasn.se" target=3D"_blank">lists@=
andreasn.se</a>&gt;</span> wrote:<br>

<blockquote class=3D"gmail_quote" style=3D"margin:0 0 0 .8ex;border-left:1p=
x #ccc solid;padding-left:1ex"><div class=3D"im">Hello everyone!<br>
<br>
The next board meeting is this Tuesday the 17th of September at 16:00 UTC<b=
r>
<br>
* Implement a Foundation employee policy for COLA (Cost of Living Adjustmen=
t)<br></div>
=A0* At the face to face board meeting we discussed having employee salarie=
s increase when inflation increases, as other comparable nonprofits do.<br>
=A0* <a href=3D"http://data.bls.gov/timeseries/CWUR0000SA0?output_view=3Dpc=
t_12mths" target=3D"_blank">http://data.bls.gov/<u></u>timeseries/CWUR0000S=
A0?output_<u></u>view=3Dpct_12mths</a><div class=3D"im"><br>
* Adopting a photography policy for GNOME events.<br></div>
=A0* Ongoing action, see last meeting minutes<div class=3D"im"><br>
* Montreal Summit update<br>
* Scheduling an IRC Foundation meeting<br>
=A0* waiting until after 3.10<br></div><div class=3D"im">
* Travel reimbursement time frame request form Michael Hill (see <a href=3D=
"https://mail.gnome.org/mailman/private/board-list/2013-September/msg00027.=
html" target=3D"_blank">https://mail.gnome.org/<u></u>mailman/private/board=
-list/<u></u>2013-September/msg00027.html</a> )<br>


=A0* Reimbursement should happen within a specified time period, for exampl=
e 2 weeks after receipts are sent in<br>
=A0* How will this affect the new process for small events?<br>
* New travel sponsorship process for small events<br>
=A0* Update for Montreal Summit<br>
* Womens Outreach Program<br>
=A0* New round is coming up<br>
=A0* General status update<br>
=A0* It would be good to discuss some questions around the contracts for th=
e mentors<br>
<br></div>
- Andreas<br>
______________________________<u></u>_________________<br>
foundation-list mailing list<br>
<a href=3D"mailto:foundation-list@gnome.org" target=3D"_blank">foundation-l=
ist@gnome.org</a><br>
<a href=3D"https://mail.gnome.org/mailman/listinfo/foundation-list" target=
=3D"_blank">https://mail.gnome.org/<u></u>mailman/listinfo/foundation-<u></=
u>list</a><br>
</blockquote></div><br></div>

--001a113366bcf50bc004e647a2b6--
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On Thu, Sep 12, 2013 at 6:55 AM, Dave Neary <dneary@gnome.org> wrote:

> Hi,
>
> On 09/12/2013 01:49 AM, Emmanuele Bassi wrote:
> >  * Spam for board-related lists
> >   * Andrea suggested that the only way to reduce spam is to moderate the
> list
> >   * Added new rules
>
> SpamAssassin integration with Mailman works wonders. I recently enabled
> it for some oVirt mailing lists, and our moderation queue has dropped to
> 0. http://www.jamesh.id.au/articles/mailman-spamassassin/
>
> This would allow you (with a corpus of ham & spam to train it) to keep
> the list unmoderated.
>
>
 Andrea was planning on using it but we have to do a little surgery after
teh spam has been removed.  So, there is some glue code we have to write.

sri


> Cheers,
> Dave.
>
>
> --
> Dave Neary, Lyon, France
> Email: dneary@gnome.org
> Jabber: nearyd@gmail.com
> _______________________________________________
> foundation-list mailing list
> foundation-list@gnome.org
> https://mail.gnome.org/mailman/listinfo/foundation-list
>

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<div dir=3D"ltr"><br><div class=3D"gmail_extra"><br><br><div class=3D"gmail=
_quote">On Thu, Sep 12, 2013 at 6:55 AM, Dave Neary <span dir=3D"ltr">&lt;<=
a href=3D"mailto:dneary@gnome.org" target=3D"_blank">dneary@gnome.org</a>&g=
t;</span> wrote:<br>

<blockquote class=3D"gmail_quote" style=3D"margin:0 0 0 .8ex;border-left:1p=
x #ccc solid;padding-left:1ex">Hi,<br>
<div class=3D"im"><br>
On 09/12/2013 01:49 AM, Emmanuele Bassi wrote:<br>
&gt; =A0* Spam for board-related lists<br>
&gt; =A0 * Andrea suggested that the only way to reduce spam is to moderate=
 the list<br>
&gt; =A0 * Added new rules<br>
<br>
</div>SpamAssassin integration with Mailman works wonders. I recently enabl=
ed<br>
it for some oVirt mailing lists, and our moderation queue has dropped to<br=
>
0. <a href=3D"http://www.jamesh.id.au/articles/mailman-spamassassin/" targe=
t=3D"_blank">http://www.jamesh.id.au/articles/mailman-spamassassin/</a><br>
<br>
This would allow you (with a corpus of ham &amp; spam to train it) to keep<=
br>
the list unmoderated.<br>
<br></blockquote><div><br></div><div>=A0Andrea was planning on using it but=
 we have to do a little surgery after teh spam has been removed. =A0So, the=
re is some glue code we have to write.</div><div><br></div><div>sri</div><d=
iv>

=A0</div><blockquote class=3D"gmail_quote" style=3D"margin:0 0 0 .8ex;borde=
r-left:1px #ccc solid;padding-left:1ex">
Cheers,<br>
Dave.<br>
<span class=3D"HOEnZb"><font color=3D"#888888"><br>
<br>
--<br>
Dave Neary, Lyon, France<br>
Email: <a href=3D"mailto:dneary@gnome.org">dneary@gnome.org</a><br>
Jabber: <a href=3D"mailto:nearyd@gmail.com">nearyd@gmail.com</a><br>
</font></span><div class=3D"HOEnZb"><div class=3D"h5">_____________________=
__________________________<br>
foundation-list mailing list<br>
<a href=3D"mailto:foundation-list@gnome.org">foundation-list@gnome.org</a><=
br>
<a href=3D"https://mail.gnome.org/mailman/listinfo/foundation-list" target=
=3D"_blank">https://mail.gnome.org/mailman/listinfo/foundation-list</a><br>
</div></div></blockquote></div><br></div></div>

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From: Richard Stallman <rms@gnu.org>
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        [ To any NSA and FBI agents reading my email: please consider
        [ whether defending the US Constitution against all enemies,
        [ foreign or domestic, requires you to follow Snowden's example.

One of the bad things about Github is that a founder gives speeches
that insult the idea of copyleft, with the usual nonsensical argument
that people aren't really free unless they can be led to lose their
freedom.

I don't think that we need to reject Github -- that would be too
strong a conclusion.  But it certainly is a reason not to promote
Github.

-- 
Dr Richard Stallman
President, Free Software Foundation
51 Franklin St
Boston MA 02110
USA
www.fsf.org  www.gnu.org
Skype: No way! That's nonfree (freedom-denying) software.
  Use Ekiga or an ordinary phone call.

From andrea.veri@gmail.com  Mon Sep 16 15:25:01 2013
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Subject: Mass Reboot: Wednesday 18th, 09:00 - 10:30 AM GMT+2
From: Andrea Veri <andrea.veri@gmail.com>
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Hi,

we'll be performing a mass reboot of all our machines this upcoming friday
to apply all the kernel and security updates. All the services will be
affected for a few minutes until the machines reboot, please stay tuned for
more updates from the Sysadmin Team and most of all keep an eye at [1],
we'll make sure to update it as things move forward.

Have an awesome day,

[1] https://status.gnome.org

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<div dir=3D"ltr">Hi,<br><br>we&#39;ll be performing a mass reboot of all ou=
r machines this upcoming friday to apply all the kernel and security update=
s. All the services will be affected for a few minutes until the machines r=
eboot, please stay tuned for more updates from the Sysadmin Team and most o=
f all keep an eye at [1], we&#39;ll make sure to update it as things move f=
orward.<br>
<br>Have an awesome day,<br><br>[1] <a href=3D"https://status.gnome.org">ht=
tps://status.gnome.org</a></div>

--089e01176915c4868d04e681cd2e--
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Subject: Re: Mass Reboot: Wednesday 18th, 09:00 - 10:30 AM GMT+2
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2013/9/16 Andrea Veri <andrea.veri@gmail.com>

we'll be performing a mass reboot of all our machines this upcoming friday
> to apply all the kernel and security updates.
>

Obviously it's s/friday/wednesday.

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<div dir=3D"ltr">2013/9/16 Andrea Veri <span dir=3D"ltr">&lt;<a href=3D"mai=
lto:andrea.veri@gmail.com" target=3D"_blank">andrea.veri@gmail.com</a>&gt;<=
/span><div><br><div class=3D"gmail_extra"><div class=3D"gmail_quote"><block=
quote class=3D"gmail_quote" style=3D"margin:0 0 0 .8ex;border-left:1px #ccc=
 solid;padding-left:1ex">
<div dir=3D"ltr">we&#39;ll be performing a mass reboot of all our machines =
this upcoming friday to apply all the kernel and security updates.</div></b=
lockquote><div><br></div><div>Obviously it&#39;s s/friday/wednesday.</div>
</div><br></div><div class=3D"gmail_extra"><br></div></div></div>

--001a11c3327ae9b0ee04e681df26--
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Everything went fine, all the systems were updated and rebooted
successfully.

Thanks,


2013/9/16 Andrea Veri <andrea.veri@gmail.com>

> 2013/9/16 Andrea Veri <andrea.veri@gmail.com>
>
> we'll be performing a mass reboot of all our machines this upcoming friday
>> to apply all the kernel and security updates.
>>
>
> Obviously it's s/friday/wednesday.
>
>
>

--089e0158b878aeda4c04e6a64924
Content-Type: text/html; charset=UTF-8
Content-Transfer-Encoding: quoted-printable

<div dir=3D"ltr">Everything went fine, all the systems were updated and reb=
ooted successfully.<div><br></div><div>Thanks,</div></div><div class=3D"gma=
il_extra"><br><br><div class=3D"gmail_quote">2013/9/16 Andrea Veri <span di=
r=3D"ltr">&lt;<a href=3D"mailto:andrea.veri@gmail.com" target=3D"_blank">an=
drea.veri@gmail.com</a>&gt;</span><br>
<blockquote class=3D"gmail_quote" style=3D"margin:0 0 0 .8ex;border-left:1p=
x #ccc solid;padding-left:1ex"><div dir=3D"ltr">2013/9/16 Andrea Veri <span=
 dir=3D"ltr">&lt;<a href=3D"mailto:andrea.veri@gmail.com" target=3D"_blank"=
>andrea.veri@gmail.com</a>&gt;</span><div>
<br><div class=3D"gmail_extra"><div class=3D"gmail_quote"><div class=3D"im"=
><blockquote class=3D"gmail_quote" style=3D"margin:0 0 0 .8ex;border-left:1=
px #ccc solid;padding-left:1ex">
<div dir=3D"ltr">we&#39;ll be performing a mass reboot of all our machines =
this upcoming friday to apply all the kernel and security updates.</div></b=
lockquote><div><br></div></div><div>Obviously it&#39;s s/friday/wednesday.<=
/div>

</div><br></div><div class=3D"gmail_extra"><br></div></div></div>
</blockquote></div><br></div>

--089e0158b878aeda4c04e6a64924--
From olav@vitters.nl  Wed Sep 18 13:12:17 2013
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From: Olav Vitters <olav@vitters.nl>
To: Andrea Veri <andrea.veri@gmail.com>
Subject: Re: Mass Reboot: Wednesday 18th, 09:00 - 10:30 AM GMT+2
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On Wed, Sep 18, 2013 at 12:56:21PM +0200, Andrea Veri wrote:
> Everything went fine, all the systems were updated and rebooted
> successfully.

Thanks for the amount of effort you put in. Even more so because I've
been slacking for quite a while.

-- 
Regards,
Olav
From sindhu.oxf@gmail.com  Mon Sep 23 15:41:03 2013
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Subject: GSoC Doc Camp 2013 - we are going!
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	"gnome-doc-list@gnome.org" <gnome-doc-list@gnome.org>
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--001a11331146feb27304e70ed76c
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Hi list,

I am pleased to tell you that we [1] are attending The Google Summer of Doc
Camp 2013 organized by Google Inc in association with Aspiration and
Flossmanuals.net. The book sprint takes place at the Google offices in
Googleplex, Mountain View, California. We plan to write a book about
Mallard.

If you are interested in knowing more, here are some relevant links:

[1]https://wiki.gnome.org/sindhus/GSoCDocCamp2013

Learn about Book Sprints at http://www.booksprints.net/about/

If any of you GNOMEies will in and around Sunnyvale (I believe it's just in
time for GSoC Mentor Summit, hence) would like to come visit us, we'd be
happy to see you! :-)

Thanks!

--001a11331146feb27304e70ed76c
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<div dir=3D"ltr"><div><div>Hi list,<br><br></div>I am pleased to tell you t=
hat we [1] are attending The Google Summer of Doc Camp 2013 organized by Go=
ogle Inc in association with Aspiration and Flossmanuals.net. The book spri=
nt takes place at the Google offices in Googleplex, Mountain View, Californ=
ia. We plan to write a book about Mallard.<br>

<br></div><div>If you are interested in knowing more, here are some relevan=
t links:<br><br>[1]<a href=3D"https://wiki.gnome.org/sindhus/GSoCDocCamp201=
3">https://wiki.gnome.org/sindhus/GSoCDocCamp2013</a><br><br>Learn about Bo=
ok Sprints at <a href=3D"http://www.booksprints.net/about/">http://www.book=
sprints.net/about/</a><br>

<br></div><div>If any of you GNOMEies will in and around Sunnyvale (I belie=
ve it&#39;s just in time for GSoC Mentor Summit, hence) would like to come =
visit us, we&#39;d be happy to see you! :-)<br></div><div><br></div><div>

Thanks!<br></div></div>

--001a11331146feb27304e70ed76c--
From andrea.veri@gmail.com  Mon Sep 23 20:22:21 2013
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Subject: OUTAGE: Rack and network switch move, 24th September, 17 UTC
From: Andrea Veri <av@gnome.org>
To: infrastructure-announce@gnome.org
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--001a1133aa86ee3c2904e712c5b3
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Hi,

tomorrow, 24th September from 17 UTC (hopefully the move shouldn't take
more than 2-3 hours) all our servers at the Phoenix2 datacenter will be
migrated to a new rack and network switch.

All the services *except* the following ones will be experiencing an outage:

1. www.gnome.org
2. www.guadec.org
3. IRC Services
4. l10n.gnome.org
5. ns-slave.gnome.org

Unfortunately status.gnome.org will be offline as well during the
migration, I'll make sure to keep everyone updated as soon as the machines
will be coming up.

Thanks for your patience and have an awesome day,

-- 
Cheers,

Andrea

Debian Developer,
Fedora / EPEL packager,
GNOME Sysadmin,
GNOME Foundation Membership & Elections Committee Chairman

Homepage: http://www.gnome.org/~av

--001a1133aa86ee3c2904e712c5b3
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Content-Transfer-Encoding: quoted-printable

<div dir=3D"ltr"><div>Hi,</div><div><br></div><div>tomorrow, 24th September=
 from 17 UTC (hopefully the move shouldn&#39;t take more than 2-3 hours) al=
l our servers at the Phoenix2 datacenter will be migrated to a new rack and=
 network switch.=C2=A0</div>
<div><br></div><div>All the services *except* the following ones will be ex=
periencing an outage:</div><div><br></div><div>1. <a href=3D"http://www.gno=
me.org">www.gnome.org</a></div><div>2. <a href=3D"http://www.guadec.org">ww=
w.guadec.org</a></div>
<div>3. IRC Services</div><div>4. <a href=3D"http://l10n.gnome.org">l10n.gn=
ome.org</a></div><div>5. <a href=3D"http://ns-slave.gnome.org">ns-slave.gno=
me.org</a></div><div><br></div><div>Unfortunately <a href=3D"http://status.=
gnome.org">status.gnome.org</a> will be offline as well during the migratio=
n, I&#39;ll make sure to keep everyone updated as soon as the machines will=
 be coming up.</div>
<div><br></div><div>Thanks for your patience and have an awesome day,</div>=
<div><br></div>-- <br>Cheers,<br><br>Andrea<br><br>Debian Developer,<br>Fed=
ora / EPEL packager,<br>GNOME Sysadmin,<br>GNOME Foundation Membership &amp=
; Elections Committee Chairman<br>
<br>Homepage: <a href=3D"http://www.gnome.org/~av" target=3D"_blank">http:/=
/www.gnome.org/~av</a>
</div>

--001a1133aa86ee3c2904e712c5b3--
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Subject: Re: OUTAGE: Rack and network switch move, 24th September, 17 UTC
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--001a1133eacaf1222e04e727cfc0
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The migration of all our machines went just fine and the following actions
were taken:

1. all machines are finally living on their own rack
2. all machines are finally using their own network switch
3. all machines have been configured for the sysadmin team to access both
KVM / MGMT consoles.

I'm sorry for the bad timing of this but we unfortunately didn't have the
chance to decide when the change could happen given the on-site engineers
were on the datacenter today after several weeks.

I would like to thank everyone for the patience and wish everyone an
awesome release day,


2013/9/23 Andrea Veri <av@gnome.org>

> Hi,
>
> tomorrow, 24th September from 17 UTC (hopefully the move shouldn't take
> more than 2-3 hours) all our servers at the Phoenix2 datacenter will be
> migrated to a new rack and network switch.
>
> All the services *except* the following ones will be experiencing an
> outage:
>
> 1. www.gnome.org
> 2. www.guadec.org
> 3. IRC Services
> 4. l10n.gnome.org
> 5. ns-slave.gnome.org
>
> Unfortunately status.gnome.org will be offline as well during the
> migration, I'll make sure to keep everyone updated as soon as the machines
> will be coming up.
>
> Thanks for your patience and have an awesome day,
>
> --
> Cheers,
>
> Andrea
>
> Debian Developer,
> Fedora / EPEL packager,
> GNOME Sysadmin,
> GNOME Foundation Membership & Elections Committee Chairman
>
> Homepage: http://www.gnome.org/~av
>



-- 
Cheers,

Andrea

Debian Developer,
Fedora / EPEL packager,
GNOME Sysadmin,
GNOME Foundation Membership & Elections Committee Chairman

Homepage: http://www.gnome.org/~av

--001a1133eacaf1222e04e727cfc0
Content-Type: text/html; charset=UTF-8
Content-Transfer-Encoding: quoted-printable

<div dir=3D"ltr">The migration of all our machines went just fine and the f=
ollowing actions were taken:<div><br></div><div>1. all machines are finally=
 living on their own rack</div><div>2. all machines are finally using their=
 own network switch</div>
<div>3. all machines have been configured for the sysadmin team to access b=
oth KVM / MGMT consoles.</div><div><br></div><div>I&#39;m sorry for the bad=
 timing of this but we unfortunately didn&#39;t have the chance to decide w=
hen the change could happen given the on-site engineers were on the datacen=
ter today after several weeks.</div>
<div><br></div><div>I would like to thank everyone for the patience and wis=
h everyone an awesome release day,=C2=A0</div></div><div class=3D"gmail_ext=
ra"><br><br><div class=3D"gmail_quote">2013/9/23 Andrea Veri <span dir=3D"l=
tr">&lt;<a href=3D"mailto:av@gnome.org" target=3D"_blank">av@gnome.org</a>&=
gt;</span><br>
<blockquote class=3D"gmail_quote" style=3D"margin:0 0 0 .8ex;border-left:1p=
x #ccc solid;padding-left:1ex"><div dir=3D"ltr"><div>Hi,</div><div><br></di=
v><div>tomorrow, 24th September from 17 UTC (hopefully the move shouldn&#39=
;t take more than 2-3 hours) all our servers at the Phoenix2 datacenter wil=
l be migrated to a new rack and network switch.=C2=A0</div>

<div><br></div><div>All the services *except* the following ones will be ex=
periencing an outage:</div><div><br></div><div>1. <a href=3D"http://www.gno=
me.org" target=3D"_blank">www.gnome.org</a></div><div>2. <a href=3D"http://=
www.guadec.org" target=3D"_blank">www.guadec.org</a></div>

<div>3. IRC Services</div><div>4. <a href=3D"http://l10n.gnome.org" target=
=3D"_blank">l10n.gnome.org</a></div><div>5. <a href=3D"http://ns-slave.gnom=
e.org" target=3D"_blank">ns-slave.gnome.org</a></div><div><br></div><div>Un=
fortunately <a href=3D"http://status.gnome.org" target=3D"_blank">status.gn=
ome.org</a> will be offline as well during the migration, I&#39;ll make sur=
e to keep everyone updated as soon as the machines will be coming up.</div>

<div><br></div><div>Thanks for your patience and have an awesome day,</div>=
<span class=3D"HOEnZb"><font color=3D"#888888"><div><br></div>-- <br>Cheers=
,<br><br>Andrea<br><br>Debian Developer,<br>Fedora / EPEL packager,<br>GNOM=
E Sysadmin,<br>
GNOME Foundation Membership &amp; Elections Committee Chairman<br>
<br>Homepage: <a href=3D"http://www.gnome.org/~av" target=3D"_blank">http:/=
/www.gnome.org/~av</a>
</font></span></div>
</blockquote></div><br><br clear=3D"all"><div><br></div>-- <br>Cheers,<br><=
br>Andrea<br><br>Debian Developer,<br>Fedora / EPEL packager,<br>GNOME Sysa=
dmin,<br>GNOME Foundation Membership &amp; Elections Committee Chairman<br>
<br>Homepage: <a href=3D"http://www.gnome.org/~av" target=3D"_blank">http:/=
/www.gnome.org/~av</a>
</div>

--001a1133eacaf1222e04e727cfc0--
From ebassi@gmail.com  Thu Sep 26 13:36:59 2013
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Message-ID: <CALnHYQEinTMC_hNhqWHsA2iCa0cYmvdunub4Pe6SLXnfeteEuQ@mail.gmail.com>
Subject: Minutes of the Board meeting - September 17th, 2013
From: Emmanuele Bassi <ebassi@gmail.com>
To: foundation-announce@gnome.org
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wiki: https://wiki.gnome.org/FoundationBoard/Minutes/20130917

= Minutes for Tuesday, September 17th, 2013, 16:00 UTC =

== Next Meeting ==
 * Tuesday, October 1st, 2013, 16:00 UTC

== Attending ==
 * Andreas Nilsson
 * Joanmarie Diggs
 * Karen Sandler
 * Ekaterina Gerasimova
 * Marina Zhurakhinskaya
 * Emmanuele Bassi
 * Sriram Ramkrishna
 * Tobias Mueller

=== Regrets ===
 * Rosanna Yuen

== Board Meeting Agenda ==
 * Adopting a photography policy for GNOME events.
  * No update
  * Karen volunteers to help Joanie

 * Social media accounts
  * Allan suggested that we should use a more secure way of storing
the passwords than the wiki and one which can be kept up-to-date
  * The passwords will be stored in a private (to board and select
Engagement Team members) git account and will be encrypted
  * The Git repository is accessible by specific people based on SSH
key which will be assigned to select people

 * Update about Private Internet Access joining the advisory board.
  * Tobi wrote a quote for the PR
  * Karen sent the quote and material up to PIA for review
  * We should be able to announce it soon

 * Travel reimbursement time frame request form Michael Hill
  * Reimbursement should happen within a specified time period, for
example 2 weeks after receipts are sent in
   * The travel committee takes a week to process the reimbursement
   * This leaves another week to wire the reimbursement
   * This does not take into account eventual delays in the wire transfer
   * Should we bump that time to 30 days?
    * Companies usually have 30 days
    * Foundations/event organisers have longer turnarounds
  * How will this affect the new process for small events?
  * We are late with reimbursements
  * We should probably have somebody else have access to PayPal but we
need somebody in the US for cheques
   * In case there are holdups or delays or too many reimbursements
   * Alternatively, we should use PayPal as much as possible
   * There is an issue of fees with PayPal
   * The treasurer should have access to the PayPal account, in order
to check if the PayPal fees present a technical issue, and also to
help process reimbursements
  * We should have a formal process to notify the foundation that the
reimbursement has not been wired
   * Send an email to board@ or to Karen?
   * '''ACTION''': Kat to contact Cesar Fabian Orcoon Chipana to add a
way to file a reimbursement complaint to the future travel commitee
form
   * '''ACTION''': Karen to check with Rosanna if a 30 day turnaround
fits in to her travel reimbursement workflow

 * New travel sponsorship process for small events
  * Update for Montreal Summit
  * We should get actual numbers in terms of attendance and travel
sponsorship before amending or revisiting the travel sponsorship for
the Summit
  * If we want to do bulk room booking then we need to get information
on the attendees accommodation
  * September 26th is the deadline for asking for travel assistance
  * '''ACTION''': Karen and Joanie to manage the bulk hotel booking
for the Montreal Summit
  * The board should establish a travel funding committee for the
Summit - the board assigns the authority to Joanie and Karen, subject
to the approval of Kat
   * The committee should meet on September 27th in order to process
the travel assistance requests

 * Womens Outreach Program
  * New round is coming up
  * General status update
   * Open up applications on October 1st. Closing on November 1st. Dec
10th - March 10th
   * Wiki page has been updated: https://wiki.gnome.org/OutreachProgramForWomen
   * We probably need some way to integrate applications tracking
within the Wordpress installation for the OPW website
    * Maybe have the website changes be a project for the next OPW round
   * The board needs to check if we need to allocate funding for this
round of the OPW
    * We should have at least one intern
    * We saved money from the previous cycle
  * It would be good to discuss some questions around the contracts
for the mentors
  * '''ACTION''': Karen, Kat, Marina, Andreas to discuss the OPW
contract issues during the board's work session

== Completed Actions ==
 * Karen to ask on foundation-list if somebody wants to work with
Gitorious.org to create a GNOME mirror there

== Pending action items ==
 * Andreas to put together a GNOME supporter card for our donors
 * Emmanuele to send Zana and Tobi an update on FoG donors gifts
 * Emmanuele to send hackers up for "adoption" the list of donors that
want a postcard
 * Joanie and Kat to draft a new travel assistance form to replace the
current one (Kat, Joanie and Zana to discuss and come up with a
solution)
 * Joanie to draft a proposal for the photography policy at GNOME
conferences to discuss on foundation-list
 * Joanie will ping the Release Team again for the Foundation IRC
meeting after the 3.10 release is completed
 * Kat to create a private wiki page on the web services accounts
holders and passwords
 * Kat to contact Cesar Fabian Orcoon Chipana to add a way to file a
reimbursement complaint to the future travel commitee form
 * Karen to write the Privacy policy for GNOME services
 * Karen to contact Tor, EFF, OTI for feedback and eventual funding
for privacy work
 * Karen to "call for ideas" for privacy work related bids at GUADEC
and by blog/email to foundation-announce
 * Karen and Tobi to continue pursuing the fund collection in Europe
 * Karen to check with Rosanna if a 30 day turnaround fits in to her
travel reimbursement workflow
 * Karen and Joanie to manage the bulk hotel booking for the Montreal Summit
 * Karen, Kat, Marina, Andreas to discuss the OPW contract issues
during the board's work session
 * Sri to investigate better uses of adwords on the GNOME websites
 * Tobi to talk to Andrea to move the PayPal data extraction scripts
over to the GNOME infrastructure

-- 
W: http://www.emmanuelebassi.name
B: http://blogs.gnome.org/ebassi/
From andreasn.pixel@gmail.com  Fri Sep 27 11:19:21 2013
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Sender: Andreas Nilsson <andreasn.pixel@gmail.com>
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Date: Fri, 27 Sep 2013 13:19:02 +0200
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Hello everyone!

The next board meeting is this Tuesday the 1st of October at 16:00 UTC

* Implement a Foundation employee policy for COLA (Cost of Living 
Adjustment)
  * At the face to face board meeting we discussed having employee 
salaries increase when inflation increases, as other comparable 
nonprofits do.
  * http://data.bls.gov/timeseries/CWUR0000SA0?output_view=pct_12mths
  * Kat is currently looking into how the finances would be affected.
* Adopting a photography policy for GNOME events update.
  * Ongoing action item
* Scheduling an IRC Foundation meeting update
  * Ongoing action item
* Contract details for OPW
  * There are some feedback from mentors with regards to the contracts 
that got introduced last round.
  * Karen, Marina and Kat had a meeting going over the feedback and see 
what could be improved.
  * Update regarding this
* Travel reimbursement time frame request form Michael Hill (see 
https://mail.gnome.org/mailman/private/board-list/2013-September/msg00027.html 
)
  * Continue discussion from last meeting and action items
* Travel for Montreal Summit status
* GNU 30th Anniversary GNOME happenings

Minutes will be published one week after the meeting.

- Andreas
From karen@gnome.org  Mon Sep 30 15:24:29 2013
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Date: Mon, 30 Sep 2013 11:24:06 -0400
From: Karen Sandler <karen@gnome.org>
To: kittykat3756@gmail.com, av@gnome.org, lists@andreasn.se
Subject: GUADEC 2015 bid deadline extended
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Hello bidders,

As I've talked about with each of you, I'm pleased to let you know that 
the bid process is extended another month, until October 31. Given that 
the event is not until 2015, it makes sense to give you a little more 
time to get organized.

Thanks so much for submitting your intent and for working hard to put 
together the formal bid - it takes an incredible amount of work to just 
do take on this step!

karen
From oliver.propst@gmail.com  Mon Sep 30 21:02:07 2013
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Subject: Status of reports
From: Oliver Propst <oliver.propst@gmail.com>
To: foundation-list@gnome.org, GNOME Marketing List <marketing-list@gnome.org>
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Hi,
What are the status of the annual and quarterly reports that the GNOME
foundation was producing?
Have they been discontinued because of lack of interest/time from
those who was producing them?
If we want to have a 2013 annual report is not about time to start
working on it?
Maybe a wider dissection about the relevance/importance of the reports
are needed.


-- 
-mvh Oliver Propst
From sri@ramkrishna.me  Mon Sep 30 23:42:19 2013
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From: Sriram Ramkrishna <sri@ramkrishna.me>
Date: Mon, 30 Sep 2013 16:41:42 -0700
Message-ID: <CADWtFEk-HLE1zinn6AK9ox772w8j7_0aV3wtP7yFwdki4NzTeQ@mail.gmail.com>
Subject: Re: Status of reports
To: Oliver Propst <oliver.propst@gmail.com>
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Hi Oliver,

I believe there is still interest.  We completed the 2012 Annual
report and it was passed out at GUADEC.  Some folks from the
engagement team and others help put in the work on 2012.  I don't know
if we can pull together something for 4th quarter which is what I
think we have time for given the amount of time we spent on the 2012
annual report.

What do others think?

sri


On Mon, Sep 30, 2013 at 2:01 PM, Oliver Propst <oliver.propst@gmail.com> wrote:
> Hi,
> What are the status of the annual and quarterly reports that the GNOME
> foundation was producing?
> Have they been discontinued because of lack of interest/time from
> those who was producing them?
> If we want to have a 2013 annual report is not about time to start
> working on it?
> Maybe a wider dissection about the relevance/importance of the reports
> are needed.
>
>
> --
> -mvh Oliver Propst
> _______________________________________________
> foundation-list mailing list
> foundation-list@gnome.org
> https://mail.gnome.org/mailman/listinfo/foundation-list